Official UK procurement notice
Managed Print Services · Aurora Managed Services Ltd for NORTHERN GAS NETWORKS LIMITED (Apr 2025)
Authority: NORTHERN GAS NETWORKS LIMITED (Public body)
What is being bought
Published requirement descriptionNGN's existing Managed Print Service (MPS) contract is approaching renewal with our current service provider. NGN is tendering its MPS to explore the possibility of modernising and continuing to build on improving the service expectations, along with enhancing and optimising our MPS in alignment with business strategies.
- How the procedure runs: This procurement will follow the following process: - Tender notice issued (this notice) for 25 days - Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail) - Suppliers who Pass the Conditions of Participation will be invited to PQQ - PQQ end date 26th May - PQQ responses evaluated - Suppliers who score over 60% will be invited to tender (RFP) - RFP live for 25 days - RFP responses evaluated based on 60% non-commercial, 40% commercial criteria - Best and Final Offer requested - Final evaluations carried out - Suppliers notified of the outcome Full details are made available in the tender scope. If supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN's discretion to include or remove stages. It is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders.
CPV: Printing and related services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£816,000
- Condition of participationshortlisting
Conditions of Participation - suppliers must pass the pass/fail questions
PQQ suppliers must score 60% or above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Contractual: 5%
- Non Commercial: 60%
- Commercial: 35%
Published award criteria (3)
- Commercial: 35%
- Contractual: 5%
- Non Commercial: 60%
- Condition of participationshortlisting
Conditions of Participation - suppliers must pass the pass/fail questions
PQQ suppliers must score 60% or above
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Apr 2025, 08:57 BST
- Last source update
- 4 Sept 2025, 11:33 BST
- Award evaluation window
- Submission end – 25 Jul 2025
- FTS notice number
2025/S 000-016110- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050552Find a Tender
- How it runs
This procurement will follow the following process:
- Tender notice issued (this notice) for 25 days
- Interested suppliers to contact NGN and be invited to Conditions of Participation via Market Dojo (Pass/Fail)
- Suppliers who Pass the Conditions of Participation will be invited to PQQ
- PQQ end date 26th May
- PQQ responses evaluated
- Suppliers who score over 60% will be invited to tender (RFP)
- RFP live for 25 days
- RFP responses evaluated based on 60% non-commercial, 40% commercial criteria
- Best and Final Offer requested
- Final evaluations carried out
- Suppliers notified of the outcome
Full details are made available in the tender scope.
If supplementary stages are required throughout the process, or stages noted in the strategy defined above are no longer required, it is at NGN's discretion to include or remove stages.
It is at the discretion of NGN to change the weightings/criteria or add additional sub criteria/weightings to the PQQ or RFP if there is a need to do so before the submission deadline of the relevant stage. Any changes to the evaluation criteria will be communicated to all Bidders.
How it was run
Official notice- Requests to participate (first stage)
- 19 May 2025, 09:00 BST
- Submission deadline
- 19 May 2025, 09:00 BST
- Clarification deadline
- 15 May 2025, 12:00 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Please contact the NGN contact in the Scope of Requirement document, who will invite you to the procurement event on the Procurement Portal.
Timeline
22 Apr 2025 → 15 Sept 2025 · 8 dates- Tender notice published22 Apr 2025, 08:57 BST
- Clarification questions by15 May 2025, 12:00 BST
- Submission deadline19 May 2025, 09:00 BST
- Award decision expected by25 Jul 2025, 23:59 BST
- Assessment summaries sent4 Sept 2025, 00:00 BST
- Latest notice published4 Sept 2025, 11:33 BST
- Contract starts15 Sept 2025, 00:00 BST
- Standstill ends15 Sept 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 22 Apr 2025- Tender notice published22 Apr 2025, 08:57 BSTUK4
- Contract award notice published4 Sept 2025, 11:33 BSTUK6
- Status changed to complete4 Sept 2025, 11:33 BST
- Contract signature expected16 Sept 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Aurora Managed Services Ltd21 Dec 2025 – 20 Dec 2028 · up to 20 Dec 2033Extensions: 5 x 1 year extensions available to utilise at the discretion of NGN. | £430,454 | 3 Sept 2025standstill to 15 Sept 2025 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AURORA MANAGED SERVICES LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender