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planning
#h6vhtk-06f846
Published 11 Sept 2026, 14:48 BST
Official UK Procurement Procedure

Managed Payroll Services for Multi Academy Trust

BROAD HORIZONS EDUCATION TRUST
services
SME eligible
Above threshold
Payroll management services
Personnel and payroll services
South East (UKJ)
Published value
£250,000
≈ £83,257 / year
Submission deadline
Open opportunity
planning
Lots published
1
Lots published in procedure
Contract duration
3 yrs (with extension options)
Starts 1 Sept 2027, 00:00 BST
Electronic Sourcing Gateway:
Published portal

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: BROAD HORIZONS EDUCATION TRUST: "Managed Payroll Services for Multi Academy Trust". Published status: planning. Published value: £250,000. 1 published lot. Submission deadline not published. See the official notice for participation instructions.

Official Requirement Description:

Broad Horizons Education Trust is currently exploring options for the future provision of its payroll services commencing in September 2027. The Trust currently has an estimated headcount of 1408 employees across 18 sites/academies, processed on a monthly pay cycle. The purpose of this Request for Information is to engage with potential suppliers prior to any formal procurement to: Inform our procurement strategy, scope, and specification. Gauge market interest, capacity, and capabilities. Understand standard market pricing models, implementation timelines, and risk mitigation strategies. The primary objectives of this engagement are to: Gauge current market interest, capacity, and capabilities across service delivery models Seek supplier feedback to refine and finalize the procurement strategy, technical specification, and performance KPIs. Understand commercial and pricing models. Inform system integration requirements to ensure a successful go-live for September 2027. Key operational requirements include: Full and seamless transition Full management processing of monthly payrolls. Comprehensive public sector pension scheme administration, returns, and compliance-specifically Teachers' Pensions Scheme (TPS) and Local Government Pension Scheme (LGPS) Pay scales - To be able to cope with Teaching pay scales, support staff pay scale, apprenticeships plus off-scale pay grades where needed Pay awards and increments To be able to apply pay awards to current staff automatically For back pay to be automatically calculated To be able to chose to backdated pay awards to some leavers To be able to apply increments at different dates for some staff To be able to apply 'No Increment' for specific contracts Integration capability with existing HR and Finance systems and simple data input Integration with MIS - currently Arbor - to provide a 'single source of truth' from which reports and data flows Access for Employees - To efficiently be able to download payslips, P60s etc. To efficiently be able to update personal details, including bank account details Knowledge and experience working with MATs in the education sector. Please email [email protected] for further details and a questionnaire.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    planning
    Renewal
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract period:
    1 Sept 2027 — 31 Aug 2030 (3 yrs)
    Eligibility:
    SME eligible
    Options / extension:
    Renewal options

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Award criteria weighting not published in structured data — consult the tender pack documents.
Incumbent & Market Position
Open Competition LandscapeNo single vendor holds a majority of retained authority awards.
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£166,515 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 3 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: BROAD HORIZONS EDUCATION TRUST

    Rolling 24 months
    Derived from OCDS data
    Published track record for BROAD HORIZONS EDUCATION TRUST. These figures describe a rolling 24-month window, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Needs a published budget AND award for the same procedure
    Competition Density
    Not availableNo published reports
    Single-bidder rate: Not published
    Supplier Concentration
    No estimate
    Insufficient attributable awardsNo attributable single-supplier awards retained
    Published spend
    Check noticePublished terms
    Payment obligations depend on the applicable regime and contract.
    Typical award value
    Not available
    Too few awards for a meaningful range
    Awarded spend by half-year
    2024-H2
    2025-H1
    2025-H2
    2026-H1
    2026-H2
    Methodology & coverage notes (0 active published awards)
    Coverage: 0 active published awards; 0 bid reports (which may be per lot); 0 valued awards. Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Every figure carries an evidence level: Robust (5+ observations), Moderate (3–4), Indicative (1–2). Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

    Sector Market Benchmark & Opportunity Radar

    CPV 79 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 11 Sept 2026, 16:30 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    0%
    CPV sector evidence · 575 comparable price observations
    Typical Bids Received
    4reported bids
    CPV sector evidence · 6,687 published bid reports
    Decision Velocity
    ~53 days
    CPV sector evidence · median from 656 completed procedures
    Notice Stability
    Stable notice
    Published terms remained unchanged
    Top Contenders in this Sector (CPV 79)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    Morgan Sindall Construction and Infrastructure LtdCRN: 4273754
    		11 contracts£2,130,800,000At ceiling / not disclosed
    AEG Presents LtdCRN: 05452230
    		4 contracts£1,821,410,000At ceiling / not disclosed
    G4S Secure Solutions (UK) LimitedCRN: PJBT-8824-DVPN
    		20 contracts£1,771,034,988At ceiling / not disclosed
    CAPITA BUSINESS SERVICES LTDCRN: PNHC-7682-GPTQ
    		43 contracts£1,663,420,230At ceiling / not disclosed
    Mitie FM LimitedCRN: 03253304
    		21 contracts£1,615,574,417At ceiling / not disclosed
    Serco LimitedCRN: PMNV-5613-PQMY
    		70 contracts£1,459,372,669At ceiling / not disclosed
    MAXIMUS UK SERVICES LIMITEDCRN: 09072343
    		14 contracts£1,440,209,445At ceiling / not disclosed
    See Contracts Finder Notice for full supplier list
    		20 contracts£1,425,267,134At ceiling / not disclosed
    Reed in PartnershipCRN: 833053062
    		13 contracts£1,360,521,860At ceiling / not disclosed
    Sports and Leisure Management Ltd (SLM)CRN: 48549690
    		10 contracts£1,259,644,132-12% below budget
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Invitation to submit a proposal for human resources information system (HRIS) and fully managed payroll serviceVANGUARD LEARNING TRUST · 11 Sept 2026, 10:25 BST
    		£200,000
    same CPV family
    same region
    similar value band
    UK6 - Step Up to Social Work Cohort 10 ContractorDepartment for Education · 9 Sept 2026, 15:44 BST
    		£458,333
    same CPV family
    same region
    similar value band
    Behaviour Change AgencyClarion Housing Group · 3 Sept 2026, 11:14 BST
    		£210,000
    same CPV family
    same region
    similar value band
    Provision of Corporate and Professional Services to Big Life Schools Multi Academy TrustBig Life Schools · 8 Sept 2026, 12:28 BST
    		£450,000
    same CPV family
    similar value band
    matching published text
    Managed lettings services for The Sir John Brunner FoundationTHE SIR JOHN BRUNNER FOUNDATION · 8 Sept 2026, 15:37 BST
    		£480,000
    same CPV family
    similar value band
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodStandard public procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categoryservices
    Notice statusplanningProcurement threshold
    Above threshold
    (FTS publication)
    		Regulatory regimeStandard commercial regime
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementNo (One-off requirement)First published11 Sept 2026, 14:48 BSTLast source update11 Sept 2026, 14:48 BST
    Classification (CPV)Payroll management services, Personnel and payroll services
    Delivery area
    South East (UKJ)
    Official Registry OCIDocds-h6vhtk-06f846
    Timeline
    1. Pipeline notice
      11 Sept 2026, 14:48 BST
    2. Procedure published
      11 Sept 2026, 14:48 BST
    3. engagement
      15 Nov 2026, 23:59 GMT · scheduled
      The Trust may hold a supplier briefing and optional one-to-one discussions and/or demonstrations. This is not a call for competition and no contract will be awarded through the PME. Phase 1 Publication of Preliminary Market Engagement Notice (Sept 2026) Phase 2 Preliminary Market Engagement (Sept - Oct 2026) Phase 3 Finalisation of Specification & Tender Documentation (Nov - Dec 2026) Phase 4 Tender and award (Jan - Feb 2027) Please email [email protected] for further details and a questionnaire.

    Commercial outcome and contract awards

    Awards (0)No award published
    Contracts (0)No contract published
    Bid statisticsNo aggregate bid statistics published
    Notice history
    From official release and amendment events
    1. Official notice release published
      11 Sept 2026, 14:48 BST

    Buyer and organisations in this procedure

    BROAD HORIZONS EDUCATION TRUST

    Contracting authority
    GB-COH-08282834
    View buyer profile →

    Official Documents & Specifications (1)

    Official links; attachments are not copied