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Official procurement procedure

Maintenance & Support of Hardware & Software for Generators & UPS

No classification published
Location not published
Official notice
Published value
£125,000
Submission deadline 27 Mar 2026, 12:00 GMT
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Caerphilly County Borough Council: "Maintenance & Support of Hardware & Software for Generators & UPS". Published status: complete. Published value: £125,000. 1 published lot. Recorded submission deadline: 27 Mar 2026, 12:00 GMT. See the official notice for participation instructions.
Contracting AuthorityCaerphilly County Borough CouncilScope & CategoriesNot publishedSubmission Window
Closed
27 Mar 2026, 12:00 GMT
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£125,000
Bidder Intelligence · Authority Profile: Caerphilly County Borough Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Caerphilly County Borough Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4.5Bids / Report
16.7% of reports have one bid
Supplier ConcentrationHigh Concentration
Cyfannol Womens AidTop vendor: 54.1% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 66 active published awards; 12 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
Cyfannol Womens Aid2 wins£6,540,107
Barnardo's2 wins£2,945,000
The Parent Network1 win£985,000
Gwent Association of Voluntary Organisations1 win£600,000
Phoenix Domestic Abuse Service1 win£509,400
Procedure terms
Contracting AuthorityCaerphilly County Borough Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published29 May 2026, 14:35 BST
Last source update29 May 2026, 14:35 BST
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-066680
What is being bought
Caerphilly County Borough Council has 300+ locations throughout the borough. At three of these locations (which are deemed critical) there are generators linked to uninterruptible power systems (of varying sizes). The Authority is seeking quotations from invited Suppliers to provide hardware, and software support and maintenance on its generators and uninterruptible power systems, initially this will be limited to those listed in Appendix A of this document. Caerphilly CBC reserves the right to amend this list as necessary during the term of the contract, this may result in an increase or decrease of the inventory; charges for such changes will be discussed at the appropriate time. Suppliers shall ensure that they have access to appropriate parts and software to fulfil this contract.
What changed
From the official release history
  1. Official notice release published
    29 May 2026, 14:35 BST
  2. tender value changed
    29 May 2026, 13:29 BST
  3. Status changed to complete
    29 May 2026, 13:29 BST
  4. Official notice release published
    29 May 2026, 13:29 BST
  5. Submission deadline changed to published date
    29 May 2026, 13:29 BST
  6. Published value updated to £125,000
    10 Mar 2026, 15:05 GMT
  7. Status changed to active
    10 Mar 2026, 15:05 GMT
  8. Official notice release published
    10 Mar 2026, 15:05 GMT
  9. Submission deadline changed to 27 Mar 2026, 12:00 GMT
    10 Mar 2026, 15:05 GMT
  10. Buyer information updated
    10 Mar 2026, 15:05 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    29 May 2026, 14:35 BST
  2. Submission deadline
    27 Mar 2026, 12:00 GMT
  3. Award active
    Not published · Not published
  4. Contract active
    Signed 29 May 2026, 00:00 BST · £160,000
Commercial outcome and competition
Awards
A J Crews & Co Ltd
Not published · Not published · active
Contracts
Maintenance & Support of Hardware & Software for Generators & UPS
£160,000 · signed 29 May 2026, 00:00 BST · active
Contract period: 1 Jun 2026, 00:00 BST — 14 May 2029, 23:59 BST
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Caerphilly County Borough Council

Contracting authority GB-PPON-PWHP-2369-JPYL
View buyer profile

  • Caerphilly County Borough Council
    buyer

    GB-PPON: PWHP-2369-JPYL
    Penallta House, Tredomen Park, Hengoed, UKL16, CF82 7PG, GB
    thomaj11@caerphilly.gov.uk

  • A J CREWS & CO LIMITED
    supplier

    GB-PPON: PXMH-6762-MGGP
    Unit 30 45 Salisbury Road, Cardiff, UKL22, CF24 4AB, GB
    info@ajcrews.co.uk
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published