Official UK procurement notice
Maintenance Services of Access Controlled Systems
Authority: THE UNIVERSITY OF BIRMINGHAM (Education)
Sectors: Repair & Maintenance (50) Delivery: West Midlands (UKG31)
Framework ceiling (notional)£240,000framework ceiling, not attributable revenue
Submissions closed 14 Apr 2025awarded 29 Jul 2025
Awarded to North PB Limited
Framework period 3 yrsends 1 Jul 2028 · starts 1 Jul 2025
What is being bought
Published requirement descriptionThe University of Birmingham has a requirement for the Provision of Maintenance Services for Access Control Systems. The service required includes reactive maintenance in line with defined service levels.
The University is seeking to award a Framework Agreement to a single operator.
The Framework agreement will be for a duration of three years with an option for one further one-year extension.
Please see the tender documents for full details
- How the procedure runs: This procedure is a simple two-stage tendering procedure: Stage 1: Procurement Specific Questionnaire (PSQ) Stage 2: Invite to Tender
- No preliminary market engagement: No preliminary market engagement has been carried out.
CPV: Miscellaneous repair and maintenance services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 1 bids received (1.0 per place) · 1 appointed (full)
- Framework period
- 3 yrs from 1 Jul 2025
Published description of the framework
Prices will be fixed for year one. In subsequent years, prices can be revised in line with the published CPI rate for the preceding 12 months.
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£240,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (4)
- Contract Management: 30%
- Compliance to Specification: 20%
- Price: 40%
- Sustainability: 10%
Published award criteria (4)
- Contract Management
- Compliance to Specification
- Sustainability
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Maintenance Services of Access Controlled Systems” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Mar 2025, 16:46 GMT
- Last source update
- 9 Dec 2025, 11:48 GMT
- Award evaluation window
- Submission end – 1 Jun 2025
- Authority reference
FRAM325/25- FTS notice number
2025/S 000-010513- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04f6f0Find a Tender
- How it runs
This procedure is a simple two-stage tendering procedure:
Stage 1: Procurement Specific Questionnaire (PSQ)
Stage 2: Invite to Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Appointment period ends
- 14 Apr 2025, 17:00 BST
- Clarification deadline
- 10 Apr 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
20 Mar 2025 → 9 Dec 2025 · 8 dates- Tender notice published20 Mar 2025, 16:46 GMT
- Clarification questions by10 Apr 2025, 18:00 BST
- Admission / appointment period endsperiod end, not a bid countdown14 Apr 2025, 17:00 BST
- Award decision expected by1 Jun 2025, 00:59 BST
- Contract starts1 Jul 2025
- Assessment summaries sent29 Jul 2025
- Standstill ends11 Aug 2025, 23:59 BST
- Latest notice published320 days ago9 Dec 2025, 11:48 GMT
Notice history
6 events · 3 releases on Find a Tender · since 20 Mar 2025- Tender notice published20 Mar 2025, 16:46 GMTUK4
- Contract award notice published30 Jul 2025, 10:12 BSTUK6
- Status changed to complete30 Jul 2025, 10:12 BST
- Procurement method changed30 Jul 2025, 10:12 BST
- Contract signature expected16 Aug 2025, 00:59 BSTscheduled
- Contract details notice published9 Dec 2025, 11:48 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 11 award · see the list ↓
Bids received 1
Named bidders 1published on the award notice
Contracts signed 1latest 15 Aug 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| North PB LimitedMaintenance Services of Access Control Services25 Aug 2025 – 25 Aug 2028 · up to 25 Aug 2029Extensions: The contract can be extended with the agreement of both parties for one, one-year extension following successful annual performance and commercial reviews throughout the duration of the contract. | — | 29 Jul 2025 | Awarded |
Contracts
Maintenance Services of Access Control Services · North PB Limited
- Signed
- 15 Aug 2025
- Value
- —
- Period
- 25 Aug 2025 – 24 Aug 2028 · up to 24 Aug 2029 with extensions
- Status
- active
- Extensions
- The contract can be extended with the agreement of both parties for one, one-year extension following successful annual performance and commercial reviews throughout the duration of the contract.
3 agreed KPIs: Reactive Call-Out site attendance - Priority 1 · Reactive Call-Out site attendance - Priority 2 · Reactive Call-Out site attendance - Priority 3
- Reactive Call-Out site attendance - Priority 1, Site attendance within 4 (four) hours of reported issue
- Reactive Call-Out site attendance - Priority 2, Site attendance on the same day following reported issue
- Reactive Call-Out site attendance - Priority 3, Site attendance by next 'working' day following reported issue
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 0 | 0 | — |
Who bid
- wonNorth PB Limited · Wales (Cymru)
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- North PB LimitedFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender