Official UK procurement notice
Maintenance of Air Conditioning and Refrigeration Equipment [3986737]
Authority: Business Services Organisation, Procurement and Logistics Service·Consortium: 9 public authorities
What is being bought5 lots · detail below
Published requirement descriptionMaintenance of Air Conditioning and Refrigeration Equipment [3986737]
CPV: Air-conditioning appliances · Chest-type freezers · Fans and air-conditioning appliances · Freezers · Heat pumps · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Household freezers · Industrial freezers · Morgue cabinet refrigerators or freezers · Parts of air-conditioning machines · Refrigerator-freezers · Refrigerators and freezers · +2 more
How this framework works
From the published notice- Places
- up to 10 suppliers · 5 bids on the busiest of 5 lots (0.5 per place) · 5 appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · a supplier may bid for at most 5 of them · same evaluation weights on every lotLot #1Accredited/Laboratory RefrigerationAwardedRenewalPublished value£8,831,660
Maintenance of Air Conditioning and Refrigeration Equipment [3986737] Additional information: The estimated value for Lot 1 of this Framework Agreement is the highest value in the following range; 3,152,690 GBP to 8,831,660 GBP which has been calculated on the basis of a 5 year call-off contract plus maximum 24 month extension and contingency for potential additional equipment or higher level of repairs during the call-off contract periods for all Clients for Lot 1.
Lot #2General RefrigerationAwardedRenewalPublished value£8,843,500
Maintenance of Air Conditioning and Refrigeration Equipment [3986737] Additional information: The estimated value for Lot 2 of this Framework Agreement is the highest value in the following range; 2,729,510 GBP to 8,843,500 GBP which has been calculated on the basis of a 5 year call-off contract plus maximum 24 month extension and contingency for potential additional equipment or higher level of repairs during the call-off contract periods for all Clients for Lot 2.
Lot #3Chilled Water PlantAwardedRenewalPublished value£5,633,460
Maintenance of Air Conditioning and Refrigeration Equipment [3986737] Additional information: The estimated value for Lot 3 of this Framework Agreement is the highest value in the following range; 1,392,580 GBP to 5,633,460 GBP which has been calculated on the basis of a 5 year call-off contract plus maximum 24 month extension and contingency for potential additional equipment or higher level of repairs during the call-off contract periods for all Clients for Lot 3.
Lot #4Air Conditioning EquipmentAwardedRenewalPublished value£11,093,060
Maintenance of Air Conditioning and Refrigeration Equipment [3986737] Additional information: The estimated value for Lot 4 of this Framework Agreement is the highest value in the following range; 3,702,030 GBP to 11,093,060 GBP which has been calculated on the basis of a 5 year call-off contract plus maximum 24 month extension and contingency for potential additional equipment or higher level of repairs during the call-off contract periods for all Clients for Lot 4.
Lot #5Air/Ground Source Heat PumpsAwardedRenewalPublished value£464,710
Maintenance of Air Conditioning and Refrigeration Equipment [3986737] Additional information: The estimated value for Lot 5 of this Framework Agreement is the highest value in the following range; 92,980 GBP to 464,710 GBP which has been calculated on the basis of a 5 year call-off contract plus maximum 24 month extension and contingency for potential additional equipment or higher level of repairs during the call-off contract periods for all Clients for Lot 5.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 90%
- Social Value Considerations: 10%
Published award criteria (2)
- Social Value Considerations: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “Maintenance of Air Conditioning and Refrigeration Equipment [3986737]” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Jul 2022, 13:23 BST
- Last source update
- 25 Mar 2024, 11:38 GMT
- Award evaluation window
- 11 Jul 2023 – …
- FTS notice number
2024/S 000-009569- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0351f8Find a Tender
- Review procedure
PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court: England, Wales and Northern Ireland.
Publisher note: This procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in I.1. The contracting authority will identify the most economically advantageous tender(s) (MEAT) on the basis of the Price 90% and Social Value Considerations 10%, once full compliance has been demonstrated with all of the elements of the specification and any other requirements as listed in the tender documentation. Details of the evaluation process incorporating price and compliance are provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS) (SS20b).
How it was run
Official notice- Appointment period ends
- 11 Jul 2023, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 11 Jul 2023, 15:30 BST
Timeline
30 Sept 2022 → 25 Mar 2024 · 5 dates- Next notice expected30 Sept 2022, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown11 Jul 2023, 15:00 BST
- Bids opened11 Jul 2023, 15:30 BST
- Bids must remain valid until7 Jan 2024, 23:59 GMT
- Notice published25 Mar 2024, 11:38 GMT
Notice history
6 events · 3 releases on Find a Tender · since 26 May 2023- Published value published: £34,866,39026 May 2023, 12:02 BST
- Status changed to active26 May 2023, 12:02 BST
- Procurement method changed26 May 2023, 12:02 BST
- Deadline published: 11 Jul 2023, 15:00 BST26 May 2023, 12:02 BST
- Buyer details updated26 May 2023, 12:02 BST
- Status changed to complete25 Mar 2024, 11:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 – Accredited/Laboratory Refrigeration
- Signed
- 1 Mar 2024
- Value
- £8,831,660
- Status
- active
Lot 2 – General Refrigeration
- Signed
- 1 Mar 2024
- Value
- £8,843,500
- Status
- active
Lot 3 – Chilled Water Plant
- Signed
- 1 Mar 2024
- Value
- £5,633,460
- Status
- active
Lot 4 – Air Conditioning Equipment
- Signed
- 1 Mar 2024
- Value
- £11,093,060
- Status
- active
Lot 5 – Air/Ground Source Heat Pumps
- Signed
- 1 Mar 2024
- Value
- £464,710
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Accredited/Laboratory Refrigeration | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 2 · General Refrigeration | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 3 · Chilled Water Plant | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 4 · Air Conditioning Equipment | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
| 5 · Air/Ground Source Heat Pumps | 5bids · 5 electronic · 5 from abroad | 5 | — | — |
Contracting authority & participating public bodies
9 public bodies on the noticeConsortium members and other public bodies
- Belfast Health and Social Care TrustContracting authority
- NI Ambulance Service TrustContracting authority
- NI Blood Transfusion ServiceContracting authority
- Northern Health and Social Care TrustContracting authority
- Procurement and Logistics ServiceContracting authorityBody governed by public lawHealth
- South Eastern Health and Social Care TrustContracting authority
- Southern Health and Social Care TrustContracting authority
- Western Health and Social Care TrustContracting authority
Dispute resolution & review bodies
- Business Services OrganisationReview body
Framework contractors & participating bidders
5 commercial parties on the notice- A N SHILLIDAY CO LTDFramework contractor
- BEL-AIR SERVICES NI LTDFramework contractor
- COOLAIR REFRIGERATION AIR CONDITIONING N I LTDFramework contractor
- SOURCE AIR CONDITIONING ELECTRICAL SERVICES LTDFramework contractor
- VALSIDE LTDFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.