Find a TenderAwardedContract details notice

Published 11 Jun 2025, 19:05 BST

Official UK procurement notice

LU00977 Fire Systems Maintenance

Official notice

Authority: Loughborough University (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF2)

Published estimate£875,000≈ £438k / year · £1,050,000 inc. VAT16.6% above published estimate

Submissions closed 11 Jul 2025awarded 4 Sept 2025

Awarded to M.W. CRIPWELL LIMITED

Contract term 2 yrsends 1 Oct 2027 · up to 1 Oct 2030 with extensions · starts 1 Oct 2025

What is being bought

Published requirement description

Planned preventative maintenance and reactive maintenance (including emergency call outs) relating to campus wide fire safety systems as follows:-

Protec Fire Detection and Alarm Systems, Gent (Honeywell) Fire Detection and Alarm Systems, Clymac (Ziton) Fire Detection and Alarm Systems, Kitchen Canopy Fire Suppression Systems and dry risers.

The contract period is for 2 years with an option to extend for 3 x 12 months.

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Repair and maintenance services of electrical building installations · Repair and maintenance services of electrical machinery, apparatus and associated equipment · Repair and maintenance services of firefighting equipment

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£875,000

Contract period: 1 Oct 2025 – 1 Oct 2027 (2 yrs) · up to 1 Oct 2030 with extensionsValue: £875,000 exc. VAT · £1,050,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligible

Extensions: 3 x 12 months extension options

50413200 Repair and maintenance services of firefighting equipment 50532000 Repair and maintenance services of electrical machinery, apparatus and associated equipment 50711000 Repair and maintenance services of electrical building installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 45%Price: 50%Social value: 5%

Published sub-criteria (3)

Technical: 45%
Price: 50%
Community Benefits/Social Value: 5%

Published award criteria (3)

Price
Technical
Community Benefits/Social Value

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: Unspecified in notice
First published: 11 Jun 2025, 19:05 BST
Last source update: 25 Sept 2025, 12:05 BST
Award evaluation window: Submission end – 21 Aug 2025
Authority reference: LU00977
FTS notice number: 2025/S 000-031704
Latest notice: Contract details notice (UK7)
Classification (CPV): Repair and maintenance services of electrical building installationsRepair and maintenance services of electrical machinery, apparatus and associated equipmentRepair and maintenance services of firefighting equipment
Delivery area: East Midlands (UKF2)
Official registry OCID: ocds-h6vhtk-05471d Find a Tender

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 11 Jul 2025, 14:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

11 Jun 2025 → 1 Oct 2025 · 7 dates

Tender notice published
11 Jun 2025, 19:05 BST
Submission deadline
11 Jul 2025, 14:00 BST
Award decision expected by
21 Aug 2025, 00:59 BST
Assessment summaries sent
4 Sept 2025, 00:00 BST
Standstill ends
15 Sept 2025, 23:59 BST
Latest notice published392 days ago
25 Sept 2025, 12:05 BST
Contract starts386 days ago
1 Oct 2025

Notice history

5 events · 3 releases on Find a Tender · since 11 Jun 2025

Tender notice published
11 Jun 2025, 19:05 BST
UK4
Contract award notice published
4 Sept 2025, 12:05 BST
UK6
Status changed to complete
4 Sept 2025, 12:05 BST
Contract signature expected
17 Sept 2025, 23:59 BST
scheduled
Contract details notice published
25 Sept 2025, 12:05 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,020,0001 award exc. VAT

Bids received 1711 from SMEs

Contracts signed 1latest 17 Sept 2025

Awarded to	Value	Date	Status
M.W. CRIPWELL LIMITEDSME1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2030Extensions: 3 x 12 months extension options	£1,020,000	4 Sept 2025	Awarded

Contracts

Contract 1 · M.W. CRIPWELL LIMITEDSME
Signed
17 Sept 2025
Value
£1,020,000
Period
1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2030 with extensions
Status
active
Extensions
3 x 12 months extension options

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
17final-stage tenders	11	0	—

Contracting authority & participating public bodies

Loughborough University

Contracting authorityPublic authority - sub-central government GB-PPON: PRGT-9932-PLJN Epinal Way, Loughborough, East Midlands, LE11 3TUContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

MW Cripwell LtdAwarded supplierGB-COH: 01207642 Cripwell Building Services, 119a Derby Street, Burton-On-Trent, Staffordshire, West Midlands, DE14 2LEContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender25 Sept 2025, 12:05 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender4 Sept 2025, 12:05 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Jun 2025, 19:05 BST