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Published 11 Mar 2022, 14:39 GMT

Official UK procurement notice

WCC - Care and Support in Orbit Extra Care Schemes

Official notice

Authority: Warwickshire County Council (Local council)·Consortium: 5 public authorities

3 lotsServicesOpen procedure
Sectors: Health & Social Care (85)Cleaning & Environmental Services (90) Delivery: West Midlands (UKG13)
Published estimate£17,600,000total for 3 lots
Submissions closed 22 Apr 2022awarded 8 Jul 2022
Awarded to Understanding Care (Extra Care) Limited3 awards

What is being bought3 lots · detail below

Published requirement description

Warwickshire County Council (the Council), Orbit (or other subsidiary of Orbit Group Limited) and Coventry and Warwickshire Clinical Commissioning Group (CWCCG) are seeking providers to deliver a range of care and support services at Orbit's extra care

schemes throughout the county of Warwickshire, these are:

Lot 1 - Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon);

Lot 2 - Tithe Lodge (Southam);

Lot 3 - Queensway Court (Leamington Spa).

Applicants may apply for one or more Lots.

Successful applicants will be required to enter into 3 contracts:

  1. With the Council for care and support to the Council's customers who reside in these schemes.
  2. With CWCCG for care and support to CWCCG's customers who reside in these schemes. Please note CWCCG may use a different process to contract for these services.
  3. With Orbit for overnight and emergency support to all residents in these schemes.

Lots 2 and 3 also include Moving on Bed provision. The successful applicant for Lot 1 will also be required to deliver this provision if there is a future demand at that location.

Full details are included in the tender documents.

  • How the procedure runs: http://www.legislation.gov.uk/uksi/2015/102/contents/made

CPV: Accommodation, building and window cleaning services · Health and social work services · Social work services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£17,600,000 together)
Lot #1Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon)Published value£6,700,000

Provision of care and support to the named schemes.

Successful applicants will be required to enter into 3 contracts:

  1. With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm)

but will also include elements of planned night time provision (10pm to 7am).

  1. With CWCCG for care and support to CWCCG's customers who reside in these schemes.

This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).

Please note CWCCG may use a different process to contract for these services.

  1. With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed

by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.

Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input.

The successful applicant for Lot 1 will also be required to deliver this provision if there is a future demand at that location.

Full details are included in the tender documents. Additional information: During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.

The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.

Delivery: West Midlands · Within the county boundaries of Warwickshire County Council
85310000 Social work services90911000 Accommodation, building and window cleaning services
Lot #2Tithe Lodge (Southam)Published value£3,600,000

Provision of care and support to the named scheme.

Successful applicants will be required to enter into 3 contracts:

  1. With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm)

but will also include elements of planned night time provision (10pm to 7am).

  1. With CWCCG for care and support to CWCCG's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also

include elements of planned night time provision (10pm to 7am).

Please note CWCCG may use a different process to contract for these services.

  1. With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed

by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.

Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input.

Full details are included in the tender documents. Additional information: During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.

The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.

Delivery: West Midlands · Within the county boundaries of Warwickshire County Council.
85310000 Social work services90911000 Accommodation, building and window cleaning services
Lot #3Queensway (Leamington Spa)Published value£7,300,000

Provision of care and support at the named scheme.

Successful applicants will be required to enter into 3 contracts:

  1. With the Council for care and support to the Council's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm)

but will also include elements of planned night time provision (10pm to 7am).

  1. With CWCCG for care and support to CWCCG's customers who reside in these schemes. This is on a spot basis and will be mainly provided during the day (7am till 10pm) but will also include elements of planned night time provision (10pm to 7am).

Please note CWCCG may use a different process to contract for these services.

  1. With Orbit for emergency support to all residents in these schemes (This service includes response to alarm calls, and the provision of emergency care at night - times to be confirmed

by site). There will be office rental fees attributable which be inclusive of internet/phone utilities and cleaning etc.

Lots 2 and 3 also include Moving on Bed provision, which is a reablement type service within specific beds within the schemes, with dedicated Reablement OT and a dedicated GP input.

Full details are included in the tender documents Additional information: During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, Orbit and the CCG, potential changes in legislation and the changing demands placed on the Council and CCG by its customers.

The initial contract term will be for 5 years however the Council (and Orbit and CWCCG) reserves the right to extend the contract by further periods not exceeding 60 months.

Delivery: West Midlands · Within the county boundaries of Warwickshire County Council
85310000 Social work services90911000 Accommodation, building and window cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Price Evaluation (Cost) - Pass/Fail

Quality (Non-Cost) Mandatory Questions - Pass/Fail

Quality (Non-Cost) Scored Questions - 100% (with a threshold of 60%)

Shortlisting
All as detailed in the tender documentation. The Council will undertake its financial assessment of the tendering organisation(and if considered necessary by the Council, any partners within a consortium bid)based on its own evaluation of the tenderers' most recent 2 years accounts (or if 2 years accounts are not available, equivalent evidence which confirms financial viability). The assessment of accounts will be supported by an independent credit reference report from Creditsafe where this is available. The Council may also impose a Bond or Performance Guarantee on the successful Tenderer. Minimum level(s) of standards possibly required: Evidence as stated in the tender documentation.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
11 Mar 2022, 14:39 GMT
Last source update
11 Jul 2022, 12:35 BST
Authority reference
13364
FTS notice number
2022/S 000-018902
Classification (CPV)
Accommodation, building and window cleaning servicesHealth and social work servicesSocial work services
Delivery area
West Midlands (UKG13)
Official registry OCID
ocds-h6vhtk-0320e3 Find a Tender
How it runs

www.legislation.gov.uk/uksi/2015/102/conten… ↗

Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

All as detailed in the tender documentation

Publisher note: Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system (if they haven't previously done so) in order to be able to express an interest in the project and download documents. The web address for CSW-JETS is www.csw-jets.co.uk (https://www.csw-jets.co.uk). Registration and use of CSW-JETS is free. If you are having trouble registering with CSW-JETS please email us at [email protected]

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
22 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

22 Apr 2022 → 11 Jul 2022 · 2 dates
  1. Submission deadline
    22 Apr 2022, 12:00 BST
  2. Notice published
    11 Jul 2022, 12:35 BST

Notice history

1 event · 4 releases on Find a Tender
  1. Status changed to complete
    11 Jul 2022, 12:35 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineIV.2.2—6 May 2022
—DeadlineIV.2.2—12 May 2022

2 amendments published without a description.

Routine re-releases (4)
  • 2022-03: 1 release · 11 Mar 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £17,600,0003 contracts exc. VAT
Bids received 24
Contracts signed 3latest 8 Jul 2022
Awarded toValueDateStatus
Lot 1 · Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon)1 award
Understanding Care (Extra Care) Limited£6,700,000 †—Awarded
Lot 2 · Tithe Lodge (Southam)1 award
Understanding Care (Extra Care) Limited£3,600,000 †—Awarded
Lot 3 · Queensway (Leamington Spa)1 award
Understanding Care (Extra Care) Limited£7,300,000 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Briar Croft (Stratford-upon-Avon), Ettington Lodge (Wellesbourne) and Rosalind Court (Stratford-upon-Avon)8bids———
2 · Tithe Lodge (Southam)8bids———
3 · Queensway (Leamington Spa)8bids———

Contracting authority & participating public bodies

3 public bodies on the notice

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall, Market Square, Warwick, West Midlands, CV34 4RLContact name, email Published organisation website ↗

Consortium members and other public bodies

  • NHS Coventry and Warwickshire Clinical Commissioning Group (CCG)Contracting authority Warwick, West MidlandsContact email
  • Orbit (including Orbit Group Ltd and its subsidiaries)Contracting authority Coventry, West MidlandsContact email

Dispute resolution & review bodies

  • High Court for England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.