Official UK procurement notice
Asbestos Inspection & Removal Services_Ref 232654HE
Authority: London Borough of Ealing (Local council)
Sectors: Construction & Civil Engineering (45)Cleaning & Environmental Services (90) Delivery: London (UKI)
Published estimate£2,010,000envelope for 4 lots · £2,412,000 inc. VAT
Submissions closed 1 Aug 2025awarded 27 Jan 2026
Awarded to O.C. Consulting (UK) Limited +2 more10 awards
Contract term 3 yrsends 1 Oct 2029 · up to 2 Oct 2030 with extensions · starts 2 Oct 2026
What is being bought4 lots · detail below
Published requirement descriptionThe London Borough of Ealing (“the Authority”), is undertaking a competitive tendering procedure utilising the Competitive Flexible Procedure for the provision of Asbestos Inspection & Removal Services. The requirements is divided in LOTS.
Under the Control of Asbestos Regulations 2012 (CAR 2012) and other legislation and regulations, London Borough of Ealing (the Authority) has a duty to manage asbestos throughout its Estate and Property Portfolio.
- The authority expects to re-tender this requirement around 22 Dec 2025, 23:59 GMT.
- How the procedure runs: This is a Competitive Flexible Procedure (CFP) allowed for under the Procurement Act 2023. The procedure to be followed is prescribed in the Invitation to Participate (ITP) Stage, and the subsequent procurement documents to be issued at the specified stages established by this ITP.
- No preliminary market engagement: A preliminary Market Engagement has not been published prior to this notice due tight timescales of engaging the market and going out to tender. Also some teething problems with implementation of PA23 cause the gap to narrow.
CPV: Asbestos removal services · Asbestos-removal work
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,010,000 together) · evaluation weights differ by lotLot #1Housing - Asbestos Inspection ServicesAwardedRenewalPublished value£660,000
LOT 1 Asbestos Inspection Services, see Technical Specification for more details in the associated documents
Lot #2Corporate - Asbestos Inspection ServicesAwardedRenewalPublished value£150,000
LOT 2 Asbestos Inspection Services, see Technical Specification for more details in the associated documents
Lot #3Corporate - Asbestos Removal WorksAwardedRenewalPublished value£990,000
LOT 3 Asbestos Removal Works, see Technical Specification for more details in the associated documents
Lot #4Corporate - Asbestos Removal WorksAwardedRenewalPublished value£210,000
LOT 4 Asbestos Removal Works, see Technical Specification for more details in the associated documents
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Housing - Asbestos Inspection Services | 70% | 30% | |
| 2 · Corporate - Asbestos Inspection Services | 70% | 30% | |
| 3 · Corporate - Asbestos Removal Works | 70% | 30% | |
| 4 · Corporate - Asbestos Removal Works | 70% | 30% |
Lot distribution rule: LOT 1 A tenderer may tender for Lot 1 but can only be awarded one of the sub-lots, Lot 1 (West) or Lot 1(East), in Lot 1. A tenderer for Lot 1 may also tender for Lot 2. Tenders for Lots 1 and 2 will not be permitted to tender for Lot 3 or 4 LOT 2 A tenderer may tender for Lot 2. A tenderer for Lot 2 may also tender for Lot 1. Tenders for Lots 1 and 2 will not be permitted to tender for Lot 3 or 4 LOT 3 A tenderer may tender for Lot 3. A tenderer for Lot 3 may also tender for Lot 4. Tenders for Lots 3 and 4 will not be permitted to tender for Lot 1 or 2 LOT 4 A tenderer may tender for Lot 4. A tenderer for Lot 4 may also tender for Lot 3. Tenders for Lots 3 and 4 will not be permitted to tender for Lot 1 or 2
What this means for your bid
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 22 Dec 2025
- First published
- 15 Jul 2025, 18:29 BST
- Last source update
- 15 Apr 2026, 16:32 BST
- Award evaluation window
- Submission end – 30 Jan 2026
- Authority reference
C0404- FTS notice number
2025/S 000-040253- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055fddFind a Tender- Contract terms summary
TBC
- How it runs
This is a Competitive Flexible Procedure (CFP) allowed for under the Procurement Act 2023. The procedure to be followed is prescribed in the Invitation to Participate (ITP) Stage, and the subsequent procurement documents to be issued at the specified stages established by this ITP.
Review and risk notes
- Risks
TBC
How it was run
Official noticeRun through: Atamis Health Family Portal · Who buys & how to bid on Atamis
- Requests to participate (first stage)
- 1 Aug 2025, 12:00 BST
- Submission deadline
- 1 Aug 2025, 12:00 BST
- Clarification deadline
- 30 Jul 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Jul 2025 → 2 Oct 2026 · 8 dates- Tender notice published15 Jul 2025, 18:29 BST
- Clarification questions by30 Jul 2025, 17:00 BST
- Submission deadline1 Aug 2025, 12:00 BST
- Assessment summaries sent263 days ago27 Jan 2026
- Award decision expected by259 days ago30 Jan 2026, 23:59 GMT
- Standstill ends254 days ago4 Feb 2026, 23:59 GMT
- Latest notice published185 days ago15 Apr 2026, 16:32 BST
- Contract starts15 days ago2 Oct 2026, 00:00 BST
Notice history
6 events · 4 releases on Find a Tender · since 15 Jul 2025- Tender notice published15 Jul 2025, 18:29 BSTUK4
- Contract award notice published26 Jan 2026, 20:49 GMTUK6
- Status changed to complete26 Jan 2026, 20:49 GMT
- Contract award notice published3 Feb 2026, 17:08 GMTUK6
- Contract signature expected6 Feb 2026, 23:59 GMTscheduled
- Contract details notice published15 Apr 2026, 16:32 BSTUK7
Routine re-releases (4)
- 2025-07: 1 release · 15 Jul 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 10some still in standstill
Awarded value £2,640,0005 awards exc. VAT
Bids received 134 from SMEs
Contracts signed 5latest 2 Feb 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Housing - Asbestos Inspection Services4 awards | |||
| O.C. Consulting (UK) LimitedSMELOT 1 Housing Asbestos Inspection (Asbestos Inspection & Inspection Services)6 Feb 2026 – 5 Feb 2029 · up to 6 Feb 2030Extensions: Option to extend for 12 months subject to contract performance against published KPIs · Options: Option to extend for 12 months subject to contract performance against published KPIs · Amended: Extend the the standstill period to end Midnight on the 5th February 2026 to align with the details issued in the assessment summary to participating suppliers. | £440,000 | 27 Jan 2026standstill to 4 Feb 2026 | Standstill |
| Riverside Environmental ServicesLOT 1a Housing Asbestos Inspection (Asbestos Inspection & Inspection Services)6 Feb 2026 – 5 Feb 2029 · up to 6 Feb 2030Extensions: Option to extend for 12 months subject to contract performance against published KPIs · Options: Option to extend for 12 months subject to contract performance against published KPIs · Amended: Extend the the standstill period to end Midnight on the 5th February 2026 to align with the details issued in the assessment summary to participating suppliers. | £440,000 | 27 Jan 2026standstill to 4 Feb 2026 | Standstill |
| O.C. Consulting (UK) LimitedSME | — | — | Awarded |
| Riverside Environmental Services | — | — | Awarded |
| Lot 2 · Corporate - Asbestos Inspection Services2 awards | |||
| O.C. Consulting (UK) LimitedSMELOT 2 Corporate - Asbestos Inspection Services (Asbestos Inspection & Inspection Services)6 Feb 2026 – 5 Feb 2029 · up to 6 Feb 2030Extensions: Option to extend for 12 months subject to contract performance against published KPIs · Options: Option to extend for 12 months subject to contract performance against published KPIs · Amended: Extend the the standstill period to end Midnight on the 5th February 2026 to align with the details issued in the assessment summary to participating suppliers. | £120,000 | 27 Jan 2026standstill to 4 Feb 2026 | Standstill |
| O.C. Consulting (UK) LimitedSME | — | — | Awarded |
| Lot 3 · Corporate - Asbestos Removal Works2 awards | |||
| Ductclean (Uk) LimitedLOT 3- Housing - Asbestos Removal Works (Asbestos Inspection & Inspection Services)6 Feb 2026 – 5 Feb 2029 · up to 6 Feb 2030Extensions: Option to extend for 12 months subject to contract performance against published KPIs · Options: Option to extend for 12 months subject to contract performance against published KPIs · Amended: Extend the the standstill period to end Midnight on the 5th February 2026 to align with the details issued in the assessment summary to participating suppliers. | £1,320,000 | 27 Jan 2026standstill to 4 Feb 2026 | Standstill |
| Ductclean (Uk) Limited | — | — | Awarded |
| Lot 4 · Corporate - Asbestos Removal Works2 awards | |||
| Ductclean (Uk) LimitedLOT 4 - Corporate - Asbestos Removal Works (Asbestos Inspection & Inspection Services)6 Feb 2026 – 5 Feb 2029 · up to 6 Feb 2030Extensions: Option to extend for 12 months subject to contract performance against published KPIs · Options: Option to extend for 12 months subject to contract performance against published KPIs · Amended: Extend the the standstill period to end Midnight on the 5th February 2026 to align with the details issued in the assessment summary to participating suppliers. | £320,000 | 27 Jan 2026standstill to 4 Feb 2026 | Standstill |
| Ductclean (Uk) Limited | — | — | Awarded |
Contracts
LOT 4 – CORPORATE ASBESTOS REMOVAL WORKS · Ductclean (Uk) Limited
- Signed
- 2 Feb 2026
- Value
- £320,000
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months subject to contract performance against published KPIs
- Options
- Option to extend for 12 months subject to contract performance against published KPIs
1 agreed KPI: Key Performance Indicators (KPIs)
- Key Performance Indicators (KPIs), The Contractor is expected to monitor their performance and progress and should they find or expect that they will be unable to complete any item or area of work within the stipulated response/completion time, they must advise the (Corporate or Housing) Asbestos Officer immediately with reasons for the delay and a request for an extension, giving reasons why such an extension is required or justified. Extensions of time will only be authorised where the delay is outside the control of the Contractor and the Contractor is expected to take all foreseeable steps to plan and arrange work as soon as the programme/schedule of work is issued. London Borough of Ealing will implement a series of self-scoring KPIs which will be verified and ratified by London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers on monthly basis. Key Performance Indicators (KPIs) including (but not limited to): • Emergency response (95% within agreed response times) • Survey Report turnarounds met (95% within agreed response times) • Reported quality complaints (not exceeding 1%) • Non-emergency Response time (95% within agreed response times) • Final Outturn Costs (90% within recommended tender sums) • Accuracy of all Report documents (with discrepancies not exceeding 1%) • Projects completed on site by agreed date (95% within agreed dates) All scores MUST be fully supported by all relevant documentation to validate the claimed score and must be supplied to London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers 14 days prior to any contract meetings.
LOT 1A – HOUSING EAST – ASBESTOS INSPECTION SERVICES CONTRACT · O.C. Consulting (UK) LimitedSME
- Signed
- 2 Feb 2026
- Value
- £440,000
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months subject to contract performance against published KPIs
- Options
- Option to extend for 12 months subject to contract performance against published KPIs
1 agreed KPI: Key Performance Indicators (KPIs)
- Key Performance Indicators (KPIs), The Contractor is expected to monitor their performance and progress and should they find or expect that they will be unable to complete any item or area of work within the stipulated response/completion time, they must advise the (Corporate or Housing) Asbestos Officer immediately with reasons for the delay and a request for an extension, giving reasons why such an extension is required or justified. Extensions of time will only be authorised where the delay is outside the control of the Contractor and the Contractor is expected to take all foreseeable steps to plan and arrange work as soon as the programme/schedule of work is issued. London Borough of Ealing will implement a series of self-scoring KPIs which will be verified and ratified by London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers on monthly basis. Key Performance Indicators (KPIs) including (but not limited to): • Emergency response (95% within agreed response times) • Survey Report turnarounds met (95% within agreed response times) • Reported quality complaints (not exceeding 1%) • Non-emergency Response time (95% within agreed response times) • Final Outturn Costs (90% within recommended tender sums) • Accuracy of all Report documents (with discrepancies not exceeding 1%) • Projects completed on site by agreed date (95% within agreed dates) All scores MUST be fully supported by all relevant documentation to validate the claimed score and must be supplied to London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers 14 days prior to any contract meetings.
LOT 1B – HOUSING WEST – ASBESTOS INSPECTION SERVICES CONTRACT · Riverside Environmental Services
- Signed
- 2 Feb 2026
- Value
- £440,000
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months subject to contract performance against published KPIs
- Options
- Option to extend for 12 months subject to contract performance against published KPIs
1 agreed KPI: Key Performance Indicators (KPIs)
- Key Performance Indicators (KPIs), The Contractor is expected to monitor their performance and progress and should they find or expect that they will be unable to complete any item or area of work within the stipulated response/completion time, they must advise the (Corporate or Housing) Asbestos Officer immediately with reasons for the delay and a request for an extension, giving reasons why such an extension is required or justified. Extensions of time will only be authorised where the delay is outside the control of the Contractor and the Contractor is expected to take all foreseeable steps to plan and arrange work as soon as the programme/schedule of work is issued. London Borough of Ealing will implement a series of self-scoring KPIs which will be verified and ratified by London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers on monthly basis. Key Performance Indicators (KPIs) including (but not limited to): • Emergency response (95% within agreed response times) • Survey Report turnarounds met (95% within agreed response times) • Reported quality complaints (not exceeding 1%) • Non-emergency Response time (95% within agreed response times) • Final Outturn Costs (90% within recommended tender sums) • Accuracy of all Report documents (with discrepancies not exceeding 1%) • Projects completed on site by agreed date (95% within agreed dates) All scores MUST be fully supported by all relevant documentation to validate the claimed score and must be supplied to London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers 14 days prior to any contract meetings.
LOT 2 – CORPORATE ASBESTOS INSPECTION SERVICES · O.C. Consulting (UK) LimitedSME
- Signed
- 2 Feb 2026
- Value
- £120,000
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months subject to contract performance against published KPIs
- Options
- Option to extend for 12 months subject to contract performance against published KPIs
1 agreed KPI: Key Performance Indicators (KPIs)
- Key Performance Indicators (KPIs), The Contractor is expected to monitor their performance and progress and should they find or expect that they will be unable to complete any item or area of work within the stipulated response/completion time, they must advise the (Corporate or Housing) Asbestos Officer immediately with reasons for the delay and a request for an extension, giving reasons why such an extension is required or justified. Extensions of time will only be authorised where the delay is outside the control of the Contractor and the Contractor is expected to take all foreseeable steps to plan and arrange work as soon as the programme/schedule of work is issued. London Borough of Ealing will implement a series of self-scoring KPIs which will be verified and ratified by London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers on monthly basis. Key Performance Indicators (KPIs) including (but not limited to): • Emergency response (95% within agreed response times) • Survey Report turnarounds met (95% within agreed response times) • Reported quality complaints (not exceeding 1%) • Non-emergency Response time (95% within agreed response times) • Final Outturn Costs (90% within recommended tender sums) • Accuracy of all Report documents (with discrepancies not exceeding 1%) • Projects completed on site by agreed date (95% within agreed dates) All scores MUST be fully supported by all relevant documentation to validate the claimed score and must be supplied to London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers 14 days prior to any contract meetings.
LOT 3 – HOUSING ASBESTOS REMOVAL WORKS · Ductclean (Uk) Limited
- Signed
- 2 Feb 2026
- Value
- £1,320,000
- Period
- 2 Feb 2026 – 2 Feb 2029 · up to 2 Feb 2030 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months subject to contract performance against published KPIs
- Options
- Option to extend for 12 months subject to contract performance against published KPIs
1 agreed KPI: Key Performance Indicators (KPIs)
- Key Performance Indicators (KPIs), The Contractor is expected to monitor their performance and progress and should they find or expect that they will be unable to complete any item or area of work within the stipulated response/completion time, they must advise the (Corporate or Housing) Asbestos Officer immediately with reasons for the delay and a request for an extension, giving reasons why such an extension is required or justified. Extensions of time will only be authorised where the delay is outside the control of the Contractor and the Contractor is expected to take all foreseeable steps to plan and arrange work as soon as the programme/schedule of work is issued. London Borough of Ealing will implement a series of self-scoring KPIs which will be verified and ratified by London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers on monthly basis. Key Performance Indicators (KPIs) including (but not limited to): • Emergency response (95% within agreed response times) • Survey Report turnarounds met (95% within agreed response times) • Reported quality complaints (not exceeding 1%) • Non-emergency Response time (95% within agreed response times) • Final Outturn Costs (90% within recommended tender sums) • Accuracy of all Report documents (with discrepancies not exceeding 1%) • Projects completed on site by agreed date (95% within agreed dates) All scores MUST be fully supported by all relevant documentation to validate the claimed score and must be supplied to London Borough of Ealing’s Contract Administrator and (Housing & Corporate) Asbestos Officers 14 days prior to any contract meetings.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Housing - Asbestos Inspection Services | 2final-stage tenders | 1 | 0 | — |
| 2 · Corporate - Asbestos Inspection Services | 3final-stage tenders | 1 | 0 | — |
| 3 · Corporate - Asbestos Removal Works | 4final-stage tenders | 1 | 0 | — |
| 4 · Corporate - Asbestos Removal Works | 4final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- DUCTCLEAN (UK) LIMITEDAwarded supplier
- O.C. Consulting Limited,Awarded supplier
- RIVERSIDE ENVIRONMENTAL SERVICES LTDAwarded supplier
Official documents & specifications (16)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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