Find a TenderAwarded
Published 30 Oct 2023, 17:49 GMT

Official UK procurement notice

Advocacy Services: Lot 1 – Children’s Advocacy, Independent Visitors & Care Leavers Services and Lot 2 - Adult’s Advocacy Service. Ref.: I-1841

Official notice

Authority: Oxfordshire County Council (Local council)

2 lotsServicesOpen procedureMax 2 lots per supplier
Awarded value£2,874,8102 contracts · exc. VAT
Submissions closed 30 Nov 2023awarded 1 Apr 2024
Awarded to Community Connex Limited, VoiceAbility Advocacy2 awards
Contract term 3 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2024

What is being bought2 lots · detail below

Published requirement description

Tenderers are invited to tender for the provision of Services as described in Appendix 1 Specification for the Provision of Children's Advocacy, Independent Visitors & Care Leavers (Lot 1) and Adult's Advocacy Services (Lot 2).

Advocacy services provide the support which enables an individual, usually a vulnerable person, to understand and communicate their choice or express their views on issues and participate in making decisions which affect them.

The Council has a statutory duty under the Care Act 2014 to ensure that some form of independently led support is available for eligible children, young people, and adults.

The Lot 1: Children's Advocacy, Independent Visitors & Care Leavers Services include:

  • Specialist IMCA, IMCA DoLS
  • Paid Relevant Person's
  • Representative, Rule 1.2
  • CoPDoLS service to those people eligible under the Mental Act 2005 (Independent Mental Capacity Advocates) (General) Regulations 2006, the Mental Capacity Act 2005 (Independent Mental Capacity Advocates) (Expansion of Role) Regulations 2006: and Deprivation of Liberty Safeguards
  • Independent Health Complaints Advocacy (IHCA)
  • Regulation 44 Visits
  • Independent Visitors Service
  • Care Leavers Services

The Lot 2: Adult's Advocacy Services include:

  • Independent Mental Capacity Advocacy Service (IMCA & (IMCA DoLS)
  • Paid Relevant Person's Representative Service (RPR)
  • Rule 1.2 (CoPDoLS)
  • Independent Mental Health Advocacy Service (IMHA) - within Secure Hospital and Prison settings
  • NHS Independent Complaints Advocacy Service
  • Independent Care Act Advocacy Service (ICAA)
  • Community Advocacy
  • Empowerment Network

The Provider(s) will be expected to work collaboratively to ensure continuity and consistency across both services.

The highest price bidders can submit is £1,708,430.24 (3 years) - this total is for both Lot 1 and Lot 2 combined. It is anticipated, due to legislative changes that may occur during the Contract Period, that service demand may increase. If this occurs and the Council agrees, the estimated value for the Services may increase up to the value of £4,312,215.00. Appropriate rights are reserved under the Contracts for the Council to require the Service Provider to meet the anticipated increased demand.

The subject matter of this procurement process relates to the delivery of services which are listed to in Schedule 3 to the regulations. As such, the procurement process adopted by the Commissioners has been developed in accordance with Regulation 76 of the regulations and in particular in accordance with the fundamental public procurement principles of transparency and equal treatment.

Full details are available through the Council's e-tendering portal at sebp.due-north.com ↗ (ref DN695419)

CPV: Provision of services to the community · Social work services without accommodation

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,312,215 together) · win at most 2 of them · same evaluation weights on every lot
Lot #1Children's Advocacy, Independent Visitors & Care Leavers ServicesAwarded 3 yrsPublished value£923,710
Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: South East
Extensions: This is a 3 year term contract, with the option to extend the term by a further 2 years [in total a 5 year term contract, if the option is exercised].
Lot #2Adults Advocacy ServicesAwarded 3 yrsPublished value£3,388,505
Contract period: 1 Apr 2024 – 31 Mar 2027 (3 yrs)
Delivery: South East
Extensions: This is a 3 year term contract, with the option to extend the term by a further 2 years [in total a 5 year term contract, if the option is exercised]. It is anticipated, due to legislative changes that may occur during the Contract Period, that service demand may increase. If this occurs and the Council agrees, the estimated value for the Services may increase up to the value of £4,312,215.00. Appropriate rights are reserved under the Contracts for the Council to require the Service Provider to meet the anticipated increased demand.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 64%Price: 20%Social value: 16%
Published award criteria (3)
  • Quality: 64%
  • Social Value: 16%
  • Price: 20%
What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Oct 2023, 17:49 GMT
Last source update
26 Jun 2024, 11:46 BST
Authority reference
DN695419
FTS notice number
2024/S 000-019524
Classification (CPV)
Provision of services to the communitySocial work services without accommodation
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-04104e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
30 Nov 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Nov 2023 → 26 Jun 2024 · 3 dates
  1. Submission deadline
    30 Nov 2023, 12:00 GMT
  2. Contract starts
    1 Apr 2024, 00:00 BST
  3. Notice published
    26 Jun 2024, 11:46 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Jun 2024, 11:46 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £2,874,8102 contracts exc. VAT
Bids received 7
Contracts signed 2latest 1 Apr 2024

Contracts

  • Advocacy Services: Lot 1 – Children’s Advocacy, Independent Visitors & Care Leavers Services and Lot 2 - Adult’s Advocacy Service. Ref.: I-1841 · Community Connex Limited

    Signed
    1 Apr 2024
    Value
    £923,710
    Period
    … – 31 Mar 2027
    Status
    active
  • Lot 2 - Adults Advocacy Services · VoiceAbility Advocacy

    Signed
    1 Apr 2024
    Value
    £1,951,100
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Children's Advocacy, Independent Visitors & Care Leavers Services3bids———
2 · Adults Advocacy Services4bids———

Contracting authority & participating public bodies

Oxfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Oxford, South East, OX1 1NDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London
  • High Court of England and Wales Royal Courts of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice
  • Community Connex LimitedAwarded supplier 3 Jardine House, Harrovian Business Village, Bessborough Road, Harrow,, Middlesex, UK, HA 1 3EX
  • VoiceAbility AdvocacyAwarded supplier c/o Sayer Vincent Invicta House 108-114 Golden Lane, London, UK, EC1Y 0TL

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.