Official UK procurement notice
NAC/5112 - MTC, Inspection, Servicing and Repairs to Fire Suppression Systems
Authority: North Ayrshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionNorth Ayrshire Council require its Fire Suppression Systems (Sprinklers, Dry Risers & Suppression) to be maintained in order to meet
statutory legislation and requirements. The new contract is expected to start 26/02/2023.
- Recurrence: 39 months from contract award.
CPV: Fire suppression system · Installation services of fire protection equipment · Miscellaneous repair and maintenance services · Repair and maintenance services of firefighting equipment
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£500,000 together) · a supplier may bid for at most 2 of them · same evaluation weights on every lotLot #1Works in non-domestic properties.AwardedRenewalPublished value£300,000
North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works
within non-domestic and domestic properties within the boundaries of North Ayrshire Council.
Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract.
Lot 1 will be used primarily for works in non-domestic properties.
For Lot 1 properties, Commercial systems included within this contract are within non-domestic properties such as schools, council offices
and depots. Domestic systems are within non-domestic properties (but residential type buildings) such as Care Homes or Young Persons
Residential Units.
Both lots may be open for use by other Service areas within the Council.
Lot #2Council housing propertiesRenewalPublished value£200,000
North Ayrshire Council is seeking to appoint a suitably qualified sprinkler servicing contractor to undertake inspection and servicing works
within non-domestic and domestic properties within the boundaries of North Ayrshire Council.
Statutory inspections and maintenance works to dry riser systems and gas suppression systems are also required under this contract.
For Lot 2 properties, Domestic systems included within this contract are within individual domestic properties consisting of houses and
flats. In addition to these individual properties are sheltered housing complexes consisting of individual flats and common areas.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
Where it is required, within a bidder’s country of establishment they must confirm which authorisation or memberships of the relevant organisation(s) are required in order to perform this service.
Bidders must confirm if they hold the particular authorisation or memberships
- Economic & financial standing
List and brief description of selection criteria:
Bidders will be required to have a minimum yearly “specific” turnover for the following lot of for the last 3 years in the business area
covered by the contract:
- Lot 1 Works in Non-Domestic Properties = 120,000 GBP per annum.
- Lot 2 Council Housing Properties = 80,000 GBP per annum.
North Ayrshire Council reserve the right to review the bidders financial information including information from credit reference agencies at
tender stage and throughout the life of the contract, and seek clarifications if necessary. If clarifications are not satisfactory the bidder may
be excluded from the tender process.
Bidders who cannot meet the required level of turnover will be excluded from this tender.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commence of any subsequently awarded contract,
the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = [10,000,000]GBP in respect of any one event
www.hse.gov.uk/pubns/hse40.pdf ↗
Public Liability Insurance [10,000,000]GBP in respect of any one event
Product Liability Insurance [5,000,000]GBP in the aggregate
Third-Party Motor Vehicle Insurance
- Technical & professional ability
List and brief description of selection criteria:
Bidders are required to provide 2 examples of works carried out in the past 3 years that demonstrates they have the relevant experience to
deliver the works described in the Contract Notice. The works must be of a similar value, size and scope. Unsatisfactory experience will
result in exclusion from the tender process.
Bidders must also provide 2 satisfactory references for the same 2 contracts on the reference templates provided. References should be
completed and signed by previous customers for contracts of a similar value, size and scope. If any of the referees score the bidder less than
2 the bidder will be excluded from the tender process.
Completed experience and reference templates must be zipped and uploaded at question 4C.1 of the qualification envelope.
Bidders are required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for
quality control.
This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide
evidence when requested of:
a) their standard payment terms.
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
Bidders unable to confirm (b) must provide an improvement plan, signed by their Director, which improves payment performance.
Bidders are required to confirm whether they intend to s…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 39 months from contract award.
- First published
- 12 Dec 2022, 14:39 GMT
- Last source update
- 1 Mar 2023, 14:50 GMT
- Award evaluation window
- 16 Jan 2023 – …
- FTS notice number
2023/S 000-006023- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038cadFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: Requires additional contract management resource which is not available. Quality Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or a documented policy regarding quality management, see attachment at SPD question 4D.1. Health and Safety Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with ISO 45001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum or the bidder must have a regularly reviewed and documented policy for Health and Safety management, see attachment at SPD question ED.1. Environmental Management Procedures 1. The bidder must hold a UKAS (or equivalent) accredited independent third-party certificate of compliance in accordance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or the bidder must have a regularly reviewed documented policy regarding environmental management, see attachment at SPD question 4D.2. Bidders may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. Contractors (and/or Sub-Contractors) applying to undertake sprinkler systems works should be accredited to LPS 1048 or equivalent. Contractors (and/or Sub-Contractors) applying to undertake gas suppression systems works should be accredited to LPS 1204 or equivalent. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22901. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 A summary of the expected community benefits has been provided as follows: Community benefits will be required on a voluntary basis for: 1. Fair Work: promotion of job opportunities within North Ayrshire; employability targets for specific priority groups. 2. Upskilling (including curriculum development): work experience placements; taster sessions; training opportunities; work within education establishments. 3. Entrepreneurial, Inclusive and Sustainable Economy: monitoring spend within North Ayrshire; with micro, small and medium enterprises; and the Third Sector. 4. Wish List: delivery of community and Third Sector requests for support from the NAC Community Benefit Wish List. (http://northayrshire.community/community-benefits-wishlist-application-form/) (SC Ref:715228) (SC Ref:724364)
How it was run
Official notice- Submission deadline
- 16 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 16 Jan 2023, 12:00 GMT
Timeline
16 Jan 2023 → 1 Mar 2023 · 4 dates- Submission deadline16 Jan 2023, 12:00 GMT
- Bids opened16 Jan 2023, 12:00 GMT
- Contract starts26 Feb 2023
- Notice published1 Mar 2023, 14:50 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Mar 2023, 14:50 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Works in non-domestic properties.1 award | |||
| FES | — | — | Awarded |
Contracts
Lot 1 - Works in non-domestic properties. · FES
- Signed
- 21 Feb 2023
- Value
- £300,000
- Period
- … – 25 Feb 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Works in non-domestic properties. | 2bids · 2 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- FES LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.