Official UK procurement notice
Star Academies - Mechanical Services
Authority: Star Academies (Education)
What is being bought3 lots · detail below
Published requirement descriptionStar Academies are looking to run an FTS (above threshold) compliant tender under PA2023 to appoint up to two suitable suppliers across each lot (region) in a dual sourced contract arrangement (please note that at Star’s discretion a single supplier may be appointed to a lot where the scoring is strongly weighted in one supplier’s favour). The suppliers selected will be able to provide a complete Mechanical Services package (including AC, AHU’s, Boiler Servicing, gas and pressure system testing) all in accordance with SFG20 and the final ITT documents. The supplier must also be able to provide reactive maintenance and a 24 hour call out facility 365 days/year across each lot for which they wish to bid.
- How the procedure runs: Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to four (4) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3. Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing. Stage 3 - Following ITT submissions and initial evaluations, feedback will be provided to all suppliers and a third stage will commence where suppliers will have the opportunity to submit a best and final offer submission which will then be used for final evaluation and scoring. Every supplier must meet the mandatory minimum requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
CPV: Repair and maintenance services of building installations · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of mechanical building installations
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£1,250,000 together) · same conditions of participation on every lotLot #1North WestAwardedRenewal North WestPublished value£565,000
The source published no individual description for this lot.
- Economic & financial standing
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Lot #2West YorkshireAwardedRenewal Yorkshire & HumberPublished value£235,000
The source published no individual description for this lot.
- Economic & financial standing
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Lot #3West MidlandsAwardedRenewal West MidlandsPublished value£450,000
The source published no individual description for this lot.
- Economic & financial standing
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
Please see PSQ document which is freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Dec 2025, 13:18 GMT
- Last source update
- 12 Aug 2026, 15:53 BST
- Award evaluation window
- Submission end – 30 Apr 2026
- Authority reference
ITT/2025/MECH- FTS notice number
2025/S 000-083842- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f7deFind a Tender- Contract terms summary
30 days
- How it runs
Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to four (4) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3.
Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing.
Stage 3 - Following ITT submissions and initial evaluations, feedback will be provided to all suppliers and a third stage will commence where suppliers will have the opportunity to submit a best and final offer submission which will then be used for final evaluation and scoring.
Every supplier must meet the mandatory minimum requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
- Risks
There may be some additional assets within the schools which are not identified on the current asset list
How it was run
Official notice- Requests to participate (first stage)
- 30 Jan 2026, 12:00 GMT
- Submission deadline
- 30 Jan 2026, 12:00 GMT
- Clarification deadline
- 21 Jan 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submitted on Intend - www.in-tendhost.co.uk/educationportal/aspx… ↗
Timeline
17 Dec 2025 → 12 Aug 2026 · 8 dates- Tender notice published303 days ago17 Dec 2025, 13:18 GMT
- Clarification questions by268 days ago21 Jan 2026, 17:00 GMT
- Submission deadline259 days ago30 Jan 2026, 12:00 GMT
- Assessment summaries sent173 days ago27 Apr 2026, 00:00 BST
- Award decision expected by169 days ago30 Apr 2026, 23:59 BST
- Contract starts169 days ago1 May 2026, 00:00 BST
- Latest notice published65 days ago12 Aug 2026, 15:53 BST
- Standstill ends65 days ago12 Aug 2026, 23:59 BST
Notice history
5 events · 3 releases on Find a Tender · since 17 Dec 2025- Tender notice published17 Dec 2025, 13:18 GMTUK4
- Contract award notice published31 Jul 2026, 15:38 BSTUK6
- Status changed to complete31 Jul 2026, 15:38 BST
- Contract details notice published12 Aug 2026, 15:53 BSTUK7
- Contract signature expected12 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · North West1 award | |||
| CHL Mechanical Services Ltd, Key Integrated Services Limitedjoint award1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Two 12 month extensions | £678,000 inc. VAT | 27 Apr 2026 | Awarded |
| Lot 2 · West Yorkshire1 award | |||
| CHL Mechanical Services Ltd, Key Integrated Services Limitedjoint award1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Two 12 month extensions | £282,000 inc. VAT | 27 Apr 2026 | Awarded |
| Lot 3 · West Midlands1 award | |||
| Key Integrated Services Limited, Orton Electrical Services Limitedjoint award1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Two 12 month extensions | £282,000 inc. VAT | 27 Apr 2026 | Awarded |
Contracts
Lot 1 - North West · CHL Mechanical Services Ltd, Key Integrated Services Limited
- Signed
- 12 Aug 2026
- Value
- £678,000 inc. VAT
- Period
- 1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
- Status
- active
- Extensions
- Two 12 month extensions
Lot 2 - West Yorkshire · CHL Mechanical Services Ltd, Key Integrated Services Limited
- Signed
- 12 Aug 2026
- Value
- £282,000 inc. VAT
- Period
- 1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
- Status
- active
- Extensions
- Two 12 month extensions
Lot 3 - West Midlands · Key Integrated Services Limited, Orton Electrical Services Limited
- Signed
- 12 Aug 2026
- Value
- £282,000 inc. VAT
- Period
- 1 Sept 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
- Status
- active
- Extensions
- Two 12 month extensions
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North West | 7final-stage tenders | 2 | 0 | — |
| 2 · West Yorkshire | 7final-stage tenders | 2 | 0 | — |
| 3 · West Midlands | 7final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- CHL Mechanical ServicesAwarded supplier
- Key Integrated ServicesAwarded supplier
- Orton Electrical Services LtdAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All freely available at https://www.in-tendhost.co.uk/educationportal/aspx/Home
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender