Find a TenderAwarded

Published 6 Aug 2021, 14:28 BST

Official UK procurement notice

Lincolnshire Grounds Maintenance Services Framework

Authority: Lincolnshire County Council (Local council)·Consortium: 2 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitable

Sectors: Repair & Maintenance (50)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: East Midlands (UKF3)

Framework ceiling (notional)£3,000,000total for 4 lots · framework ceiling, not attributable revenue

Submissions closed 8 Sept 2021awarded 10 Feb 2022

Lots 4see the lot list below

What is being bought4 lots · detail below

Published requirement description

Lincolnshire County Council has established a 4 year Framework to enable Lincolnshire public bodies to access Grounds Maintenance Services including:

-Grass cutting and maintenance,

-Flower, rose, herbaceous and shrub bed maintenance,

-Hanging Baskets, Troughs and Planters maintenance,

-Hedge and Tree maintenance,

-Sports Pitches and Leisure Centre grounds maintenance,

-Parks,

-Cemeteries and Crematoria grounds maintenance,

-Memorial Inspections,

-Play Areas and Equipment grounds maintenance

CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Horticultural services · Miscellaneous repair and maintenance services

How this framework works

From the published notice

Bids received: 5 bids on the busiest of 4 lots · 1 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Grounds Maintenance Services- North Kesteven Geographical AreaAwardedRenewalPublished value£900,000

Grounds Maintenance Services include:

-Grass cutting and maintenance,

-Flower, rose, herbaceous and shrub bed maintenance,

-Hanging Baskets, Troughs and Planters maintenance,

-Hedge and Tree maintenance,

-Sports Pitches and Leisure Centre grounds maintenance,

-Parks,

-Cemeteries and Crematoria grounds maintenance,

-Memorial Inspections,

-Play Areas and Equipment grounds maintenance

Bidders were invited to submit bids for one, some or all Lots.

Delivery: East Midlands

Extensions: The Framework is subject to renewalVariant bids: not allowed

50800000 Miscellaneous repair and maintenance services 77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services

Lot #2Grounds Maintenance Services- West Lindsey Geographical AreaAwardedRenewalPublished value£600,000

Grounds Maintenance Services include:

-Grass cutting and maintenance,

-Flower, rose, herbaceous and shrub bed maintenance,

-Hanging Baskets, Troughs and Planters maintenance,

-Hedge and Tree maintenance,

-Sports Pitches and Leisure Centre grounds maintenance,

-Parks,

-Cemeteries and Crematoria grounds maintenance,

-Memorial Inspections,

-Play Areas and Equipment grounds maintenance

Bidders were nvited to submit bids for one, some or all Lots.

Delivery: East Midlands

Extensions: The Framework is subject to renewalVariant bids: not allowed

50800000 Miscellaneous repair and maintenance services 77300000 Horticultural services

Lot #3Grounds Maintenance Services- East Lindsey Geographical AreaAwardedRenewalceiling above

Grounds Maintenance Services include:

-Grass cutting and maintenance,

-Flower, rose, herbaceous and shrub bed maintenance,

-Hanging Baskets, Troughs and Planters maintenance,

-Hedge and Tree maintenance,

-Sports Pitches and Leisure Centre grounds maintenance,

-Parks,

-Cemeteries and Crematoria grounds maintenance,

-Memorial Inspections,

-Play Areas and Equipment grounds maintenance

Bidders were invited to submit bids for one, some or all Lots.

Delivery: East Midlands

Extensions: The Framework is subject to renewalVariant bids: not allowed

50800000 Miscellaneous repair and maintenance services 77300000 Horticultural services

Lot #4Grounds Maintenance Services- Rest of Lincolnshire Geographical AreaAwardedRenewalceiling above

Grounds Maintenance Services include:

-Grass cutting and maintenance,

-Flower, rose, herbaceous and shrub bed maintenance,

-Hanging Baskets, Troughs and Planters maintenance,

-Hedge and Tree maintenance,

-Sports Pitches and Leisure Centre grounds maintenance,

-Parks,

-Cemeteries and Crematoria grounds maintenance,

-Memorial Inspections,

-Play Areas and Equipment grounds maintenance

Bidders were invited to submit bids for one, some or all Lots.

Delivery: East Midlands

Extensions: The Framework is subject to renewalVariant bids: not allowed

50800000 Miscellaneous repair and maintenance services 77300000 Horticultural services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 4 lots

Quality: 40%Price: 60%

Published award criteria (3)

Quality: 40%
Price: 60%
Price

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
“Lincolnshire Grounds Maintenance Services Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 6 Aug 2021, 14:28 BST
Last source update: 3 Mar 2022, 09:35 GMT
Award evaluation window: 8 Sept 2021 – …
Authority reference: DN436153
FTS notice number: 2022/S 000-005803
Classification (CPV): Agricultural, forestry, horticultural, aquacultural and apicultural servicesHorticultural servicesMiscellaneous repair and maintenance services
Delivery area: East Midlands (UKF3)
Official registry OCID: ocds-h6vhtk-02d1df Find a Tender

Publisher note: It is intended that within the duration of the Lincolnshire Grounds Maintenance Services Framework, other authorities and Public Bodies within Lincolnshire are able to use the Framework for their own Grounds Maintenance requirements. These organisations are: -Other Lincolnshire Local Authorities -Other Lincolnshire Public Sector Bodies -Lincolnshire Schools, Colleges and Universities -Lincolnshire Leisure Facilities

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 8 Sept 2021, 09:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 8 Sept 2021, 09:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

8 Sept 2021 → 3 Mar 2022 · 3 dates

Admission / appointment period endsperiod end, not a bid countdown
8 Sept 2021, 09:00 BST
Bids opened
8 Sept 2021, 09:00 BST
Notice published
3 Mar 2022, 09:35 GMT

Notice history

2 events · 3 releases on Find a Tender · since 9 Aug 2021

Buyer details updated
9 Aug 2021, 16:54 BST
Status changed to complete
3 Mar 2022, 09:35 GMT

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextVI.3) Additional information · VI.3	It is intended that within the duration of the Lincolnshire Grounds Maintenance Services Framework, other authorities and Public Bodies within Lincolnshire are able to use the Framework for their own Grounds Maintenance requirements. These organisations are: -Other Lincolnshire Local Authorities -Other Lincolnshire Public Sector Bodies -Lincolnshire Schools, Colleges and Universities -Lincolnshire…	It is intended that within the duration of the Lincolnshire Grounds Maintenance Services Framework, other authorities and Public Bodies within Lincolnshire are able to use the Framework for their own Grounds Maintenance requirements. These organisations are: -Other Lincolnshire Local Authorities and Authorities from Greater Lincolnshire -Other Lincolnshire Public Sector Bodies -Lincolnshire School…

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 1admitted to the panel · see the list ↓

Bids received 53 from SMEs · busiest of 4 lots

Contracts signed 4latest 10 Feb 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £750,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 005803-2022-1
Signed
10 Feb 2022
Value
£900,000
Status
active
Contract 005803-2022-2
Signed
10 Feb 2022
Value
£600,000
Status
active
Contract 005803-2022-3
Signed
10 Feb 2022
Value
ceiling above
Status
active
Contract 005803-2022-4
Signed
10 Feb 2022
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Grounds Maintenance Services- North Kesteven Geographical Area	4bids · 4 electronic · 4 from abroad	3	—	—
2 · Grounds Maintenance Services- West Lindsey Geographical Area	5bids · 5 electronic · 5 from abroad	3	—	—
3 · Grounds Maintenance Services- East Lindsey Geographical Area	4bids · 4 electronic · 4 from abroad	3	—	—
4 · Grounds Maintenance Services- Rest of Lincolnshire Geographical Area	4bids · 4 electronic · 4 from abroad	3	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

Lincolnshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Orchard House, Orchard Street, Lincoln, East Midlands, LN1 1BAContact name, email, phone

Framework contractors & participating bidders

1 commercial party on the notice

Glendale Countryside LtdFramework contractor The Stables, Duxbury Hall Road, Duxbury Park,, Chorley, North West, PR7 4AT

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.

What is being bought4 lots · detail below

How this framework works

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).