Official UK procurement notice
Lift Autodiallers (Corporate and Housing)
Authority: Sheffield City Council (Local council)
What is being bought
Published requirement descriptionAs the digital switchover approaches, it is crucial to transition analogue phone lines in passenger lifts within Sheffield City Council's Housing and Corporate buildings to digital technology. Analogue lines are becoming obsolete with the shift to digital communications and telecommunication providers within the UK are starting to switch these analogue lines off. This produces risk to the Council as it will result in potential service disruptions for lift emergency communication systems. These systems are vital for safety, as they allow for quick communication in the event of an emergency.
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Feb 2026, 10:19 GMT
- Last source update
- 16 Mar 2026, 09:26 GMT
- Authority reference
99970- FTS notice number
2026/S 000-023298- Latest notice
- Contract details notice (UK7)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0656c0Find a Tender
- Why no open competition
- Switching Direct Award
- Published justification
The open procurement route (OCID: ocds-h6vhtk-0548ef) under PA2023 legislation resulted in two supplier bids, both non-compliant as missing key information. Opportunity for both suppliers to submit this information was provided but to no avail. The tenderers therefore were non-compliant with the procedural requirements of the tender documentation, specifically:
- Point 7 of Section 19 of the Procurement Act 2023
- Point 11 of Section 19 of the Procurement Act 2023
Under PA2023 legislation, the Authority has grounds to directly appoint a contractor once a tender has legitimately failed. A Procurement Termination Notice was therefore published, ending that procurement activity.
Safeline Group UK Limited were not apart of this original procurement exercise and were sent the tender documentation for completion which were evaluated on Cost/Quality as per the original procurement. The outcome of the evaluation placed them as a preferred supplier for this project.
The FTS website would not allow for us to link this notice with the original procurement OCID - ocds-h6vhtk-0548ef. Advice from Cabinet Office was to publish this as a standalone Transparency Notice making reference to the previous failed procurement.
How it was run
Official notice- Submission deadline
- —
Timeline
13 Mar 2026 → 16 Mar 2026 · 2 dates- Standstill ends222 days ago13 Mar 2026, 23:59 GMT
- Notice published220 days ago16 Mar 2026, 09:26 GMT
Notice history
4 events · 3 releases on Find a Tender · since 18 Feb 2026- Transparency notice published18 Feb 2026, 10:19 GMTUK5
- Contract award notice published4 Mar 2026, 15:37 GMTUK6
- Contract signature expected14 Mar 2026, 23:59 GMTscheduled
- Contract details notice published16 Mar 2026, 09:26 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SAFELINE GROUP UK LIMITEDSME14 Mar 2026 – 1 Feb 2029 | £258,484 | 18 Feb 2026 | Awarded |
Contracts
Lift Autodiallers (Corporate and Housing) · SAFELINE GROUP UK LIMITEDSME
- Signed
- 16 Mar 2026
- Value
- £258,484
- Period
- 16 Mar 2026 – 1 Feb 2029
- Status
- active
No agreed KPIs: Autodialler services are typically procured and delivered on the basis of technical capability, compliance, and price, rather than bespoke performance regimes. Imposing KPIs would be non‑standard for the market and could restrict competition or increase costs.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- SAFELINE GROUP UK LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender