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Published 11 Apr 2025, 14:47 BST

Official UK procurement notice

Leisure Services · UK public procurement notice

Official notice

Authority: Cannock Chase District Council (Local council)·On behalf of: Staffordshire County Council

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: West Midlands (UKG)
Published estimate£60,000,000≈ £6.0m / year · £60,000,000 inc. VAT · 1 value update
Submissions closed 3 Nov 2025awarded 5 Dec 2025
Awarded to Sports & Leisure Management Ltd
Contract term 10 yrsends 31 Mar 2036 · up to 1 Apr 2041 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Cannock Chase District Council are recommissioning their Leisure Services. The services include the management of the Council's leisure facilities, provision of activities and programmes within the facilities to support residents to be more active.

The scope of services shall include:

Chase Leisure Centre

Rugeley Leisure Centre

Fives' Pavilion and Sports Ground

Cannock Park Golf Course

The service will compromise management of these facilities. These facilities will also be expected to support the Council's wellbeing provision which includes a varied programme of activities and active wellbeing services for residents, workers and visitors to the District.

  • The authority expects to re-tender this requirement around 2 Aug 2040, 00:59 BST.

CPV: Recreational, cultural and sporting services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 10 yrsSMEVCSEPublished value£60,000,000
Contract period: 1 Apr 2026 – 31 Mar 2036 (10 yrs) · up to 1 Apr 2041 with extensionsValue: £60,000,000 exc. VAT · £60,000,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2036. Subject to mutual agreement, the term may be extended by up to five years in accordance with the contract to a final end date of 31st March 2041. · The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2036. Subject to mutual agreement, the term may be extended by up to five years in accordance with the contract to a final end date of 31st March 2041.
92000000 Recreational, cultural and sporting services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Please refer to tender documentation

  • Technical & professional ability

    Please refer to tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 43%Price: 47%Social value: 5%Environmental: 5%
Published sub-criteria (12)
  • Service Quality: 10%
  • Programme Development: 7%
  • Active Wellbeing: 7%
  • Asset Management (including golf course maintenance): 7%
  • Staff Training and Development: 7%
  • Performance Management: 5%
  • Base Tender Price: 20%
  • Investment Tender Price: 12.5%
  • Marketing, Promotion and Pricing: 7%
  • Fit out & Mobilisation: 7.5%
  • Social Value: 5%
  • Sustainability: 5%
Published award criteria (12)
  • Base Tender Price
  • Investment Tender Price
  • Service Quality
  • Programme Development
  • Active Wellbeing
  • Marketing, Promotion and Pricing
  • Asset Management (including golf course maintenance)
  • Staff Training and Development
  • Sustainability
  • Performance Management
  • Social Value
  • Fit out & Mobilisation
Conditions of participation2
  • Economic & financial standing

    Please refer to tender documentation

  • Technical & professional ability

    Please refer to tender documentation

What this means for your bid
  • Price carries 47 of 100 points: a 10% discount moves about 4.7 points. Quality carries 43 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 2 Aug 2040
First published
11 Apr 2025, 14:47 BST
Last source update
29 Apr 2026, 13:41 BST
Award evaluation window
Submission end – 1 Dec 2025
Authority reference
IA3592
FTS notice number
2025/S 000-045785
Latest notice
Contract details notice (UK7)
Classification (CPV)
Recreational, cultural and sporting services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-0501b3 Find a Tender
Review and risk notes
Risks

Local Government Re-organisation

1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".

1.2 In March 2025, Stafford Borough Council and Cannock Chase District Council submitted their suggested re-organisation plan to the Government and are awaiting a response.

1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.

1.4 Whilst the expected impact of most changes to Local Government will be settled at government level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.

1.5 Updates on proposals and changes can be found on the Stafford website and Cannock website.

2 The parties agree that in the event of a Local Government Re-organisation:-

2.1 that reorganisation of local authorities may result in the transfer, assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence, the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and

2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
3 Nov 2025, 12:00 GMT
Clarification deadline
20 Oct 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

All tender documents and all submissions are to be through the following e-Tendering portal supplierlive.proactisp2p.com/Account/Login ↗

Timeline

11 Apr 2025 → 29 Apr 2026 · 11 dates
  1. Planning notice published
    11 Apr 2025, 14:47 BST
  2. Market engagement
    22 Apr 2025, 23:59 BST

    The Council would like to engage with experienced leisure / active wellbeing facility operators and service providers to inform the upcoming procurement process.

    The Council shall be conducting individual market engagement meetings (c. 30 minutes via Microsoft Teams) with interested parties on the following dates:

    28 April - between 1130-1330

    29 April - between 1400-1700

    If you are interested in attending you should email [email protected].

    Please include the following information:

    Name of the person(s) attending (max 3 per organisation)

    Role of the person(s) attending

    Organisation the person(s) is representing

    Email address of the person(s) attending

    Which of the dates and times available you would be able to attend

    Once a meeting time has been assigned to you, an invitation with Microsoft Teams link will be sent to the person(s) identified.

    If you are not able to attend, the introductory presentation and other key information will be shared via the Proactis - Supplier Network portal, following publication of the Tender Notice.

    The purpose of the market engagement meetings shall be to:

    • Support development of Authority's requirements and approach to the procurement
    • Inform the designing of a procedure, conditions of participation or award criteria
    • Support the preparation of the tender notice and associated tender documents
    • Identify suppliers that may be able to supply the service required
    • Identify likely contractual terms.

    Areas to be explored with attendees shall include:

    • Scope of services
    • Contract term
    • Design of the procurement procedure
    • Consideration of investment in facilities
    • The procurement programme and timescales
    • Structure of the contractual relationship e.g. use of agency approach
    • Allocation of risk e.g. repair, maintenance and lifecycle replacement responsibilities

    The Council further intends to host a Market Interest Day for bidders in August 2025, following publication of the Tender Notice (anticipated for c. 1 August 2025). This will provide an opportunity for interested parties to visit the facilities in scope, to understand more about the Council's ambitions for the future delivery of the services and to receive further information on the tender process.

  3. Next notice expected
    1 Aug 2025, 23:59 BST
  4. Tender notice published
    4 Aug 2025, 16:37 BST
  5. Clarification questions by368 days ago
    20 Oct 2025, 17:00 BST
  6. Submission deadline354 days ago
    3 Nov 2025, 12:00 GMT
  7. Award decision expected by326 days ago
    1 Dec 2025, 23:59 GMT
  8. Assessment summaries sent323 days ago
    5 Dec 2025
  9. Standstill ends311 days ago
    16 Dec 2025, 23:59 GMT
  10. Contract starts206 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published177 days ago
    29 Apr 2026, 13:41 BST

Notice history

15 events · 7 releases on Find a Tender · since 11 Apr 2025
  1. Preliminary market engagement notice published
    11 Apr 2025, 14:47 BST
    UK2
  2. Tender notice published
    4 Aug 2025, 16:37 BST
    UK4
  3. Published value published: £60,000,000
    4 Aug 2025, 16:37 BST
  4. Status changed to active
    4 Aug 2025, 16:37 BST
  5. Procurement method changed
    4 Aug 2025, 16:37 BST
  6. Deadline published: 15 Oct 2025, 12:00 BST
    4 Aug 2025, 16:37 BST
  7. Tender notice published
    24 Sept 2025, 15:54 BST
    UK4
  8. Deadline moved to 20 Oct 2025, 17:00 BST
    24 Sept 2025, 15:54 BST
    +5 days · was 15 Oct 2025, 12:00 BST
  9. Tender notice published
    7 Oct 2025, 17:19 BST
    UK4
  10. Deadline moved to 3 Nov 2025, 12:00 GMT
    7 Oct 2025, 17:19 BST
    +14 days · was 20 Oct 2025, 17:00 BST
  11. Tender notice published
    9 Oct 2025, 08:30 BST
    UK4
  12. Contract award notice published
    5 Dec 2025, 06:41 GMT
    UK6
  13. Status changed to complete
    5 Dec 2025, 06:41 GMT
  14. Contract signature expected
    9 Mar 2026, 23:59 GMT
    scheduled
  15. Contract details notice published
    29 Apr 2026, 13:41 BST
    UK7
Published amendments (3)

Closing date extended by 5 days

closing date amendment

Award Criteria

Routine re-releases (7)
  • 2025-10: 1 release · 7 Oct 2025
  • 2025-09: 1 release · 24 Sept 2025
  • 2025-08: 1 release · 4 Aug 2025
  • 2025-04: 1 release · 11 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £60,000,0001 award exc. VAT
Bids received 31 from SMEs
Named bidders 3published on the award notice
Contracts signed 1latest 31 Mar 2026
Awarded toValueDateStatus
Sports & Leisure Management Ltd1 Apr 2026 – 31 Mar 2036 · up to 1 Apr 2041Extensions: The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2036. Subject to mutual agreement, the term may be extended by up to five years in accordance with the contract to a final end date of 31st March 2041. · Options: The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2036. Subject to mutual agreement, the term may be extended by up to five years in accordance with the contract to a final end date of 31st March 2041.£60,000,0005 Dec 2025Awarded

Contracts

  • Leisure Services · Sports & Leisure Management Ltd

    Signed
    31 Mar 2026
    Value
    £60,000,000
    Period
    1 Apr 2026 – 31 Mar 2036 · up to 1 Apr 2041 with extensions
    Status
    active
    Extensions
    The contract will commence on 1 April 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 31 March 2036. Subject to mutual agreement, the term may be extended by up to five years in accordance with the contract to a final end date of 31st March 2041.
    3 agreed KPIs: Facility Attendances · Social Value delivered through the contract as measured through Sport Englands Moving Communities platform · Net surplus/subsidy per visit (total across portfolio) based on the measure used by Sport England's Moving Communities platform
    • Facility Attendances
    • Social Value delivered through the contract as measured through Sport Englands Moving Communities platform
    • Net surplus/subsidy per visit (total across portfolio) based on the measure used by Sport England's Moving Communities platform

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders10—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Cannock Chase District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNXX-8585-GQTH Civic Centre, Beecroft Road, Cannock, West Midlands, WS11 1BGContact name, email

Other public bodies

  • Staffordshire County CouncilProcuring entityRunning Procurement ProcessGB-PPON: PZDG-2995-QQMD Stafford, West MidlandsContact email

Bidders & participating suppliers

3 commercial parties on the notice · 1 awarded
  • HALO LEISURE SERVICES LIMITEDBidder / tendererGB-COH: 04335715GB-PPON: PJZW-3947-XVWX Halo Support Centre, Leominster, West Midlands, HR6 8BT
  • PARKWOOD LEISURE LIMITEDBidder / tendererGB-COH: 03232979GB-PPON: PZXX-8231-QJQX The Stables Duxbury Park, Chorley, North West, PR7 4AT
  • Sports and Leisure Management LtdAwarded supplierGB-CHC: 2204085GB-PPON: PTCY-3946-LHDG 2 Watling Drive, hinckley, East Midlands, LE10 3EYContact email

Official documents & specifications (8)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDFCCDC leisure operating contract for publication

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender