Find a TenderAwarded
Published 17 Feb 2023, 15:59 GMT

Official UK procurement notice

Leisure Futures · UK public procurement notice

Official notice

Authority: Oxford City Council (Local council)·Consortium: 2 public authorities

ServicesCompetitive dialogue
Published estimate£15,000,000≈ £1.5m / year · 1 value update3.7% above published estimate
Submissions closed 30 May 2023awarded 2 May 2024
Awarded to Serco Leisure Operating Limited
Contract term 10 yrsends 31 Mar 2034 · extension options published · starts 1 Apr 2024

What is being bought

Published requirement description

Provision of Leisure Services

CPV: Sporting services · Sports facilities operation services

The lotProcurement structure

single lot · no lot value published
Lot #1Oxford City Council prides itself in delivering world class services and innovatively…Awarded 10 yrs

Oxford City Council prides itself in delivering world class services and innovatively finding new solutions to meet today’s challenges. We are a multi award-winning council with an excellent track record.​Like most councils, our budgets are under immense pressure. While the Council will do all it can to prioritise protecting services that support the most vulnerable, we will need to find new ways of doing things and need to take tough choices to balance our budget.​Our leisure centres contract expires in April 2024, which provides an opportunity for these facilities to better meet changing community needs – to reflect this we are considering changing the name from Leisure to Active Wellbeing Centres. ​We will look to provide the best possible leisure service – we will do this through a period of dialogue with potential operators and compare this with an in-house comparator. We want an innovative solution that balances cost and social value and to improve the role the centres play in delivering the outcomes in the Council’s Corporate Plan. We are keen to explore how we can improve the links with parks and outdoor activity.​This provides an opportunity to integrate local authority services to enable a preventative, customer focussed long-term model to be developed. We now have a window of opportunity to reimagine how Oxford’s leisure centres could play a more substantial role in tackling health inequalities that is more integrated with work by health and Oxfordshire County Council Public Health providers. The recently produced Fit for the Future: the role of district councils in improving health and wellbeing makes a strong case for integrating council-run leisure and wellbeing services into the health system.​​

Contract period: 1 Apr 2024 – 31 Mar 2034 (10 yrs)
Delivery: South East · Leisure sites in Oxford as detailed in the tender documents
Extensions: Option to extend the contract for one period of 5 (five) yearsSecond stage: up to 3 candidates invited to tenderVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Qualitative: 60%
  • price: 40%
Published award criteria (2)
  • Qualitative: 60
  • Price: 40
Conditions of participation1
Successive reduction
Candidates will be reduced successively across stages
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Competitive dialogue
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
17 Feb 2023, 15:59 GMT
Last source update
2 May 2024, 09:29 BST
Authority reference
OCC000055
FTS notice number
2024/S 000-014151
Classification (CPV)
Sporting servicesSports facilities operation services
Delivery area
South East (UKJ1)
Official registry OCID
ocds-h6vhtk-03a699 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

The procurement documents are available for unrestricted and full direct access, free of charge, at in-tendhost.co.uk/oxfordccAdditional ↗ information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via in-tendhost.co.uk/oxfordcc ↗

Publisher note: The procurement documents are available for unrestricted and full direct access, free of charge, at https://in-tendhost.co.uk/oxfordccAdditional information can be obtained from the above-mentioned address.Tenders or requests to participate must be submitted electronically via https://in-tendhost.co.uk/oxfordcc

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
30 May 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
90 days from the deadline
Detailed submission instructions & authority contactsFrom official release

Timeline

17 Feb 2023 → 2 May 2024 · 5 dates
  1. Next notice expected
    17 Feb 2023
  2. Submission deadline
    30 May 2023, 12:00 BST
  3. Invitations to tender expected
    5 Jun 2023, 00:00 BST
  4. Contract starts
    1 Apr 2024, 00:00 BST
  5. Notice published
    2 May 2024, 09:29 BST

Notice history

6 events · 3 releases on Find a Tender · since 26 Apr 2023
  1. Published value published: £15,000,000
    26 Apr 2023, 12:59 BST
  2. Status changed to active
    26 Apr 2023, 12:59 BST
  3. Procurement method changed
    26 Apr 2023, 12:59 BST
  4. Deadline published: 30 May 2023, 12:00 BST
    26 Apr 2023, 12:59 BST
  5. Buyer details updated
    26 Apr 2023, 12:59 BST
  6. Status changed to complete
    2 May 2024, 09:29 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £15,546,7891 contract exc. VAT
Bids received 5
Contracts signed 1latest 2 May 2024
Awarded toValueDateStatus
Serco Leisure Operating Limited£15,546,789 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids · 5 electronic0——

Contracting authority & participating public bodies

2 public bodies on the notice

Oxford City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services https://www.oxford.gov.uk Town Hall, St Aldates, Oxford, South East, OX1 1BXContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Law and Governance Review body Oxford

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria