Official UK procurement notice
Water Hygiene Quality Monitoring Services
Authority: Swindon Borough Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionContract award for Water Hygiene Quality Monitoring, Hygiene Remedial Works and Legionella Risk Assessments
CPV: Composition and purity testing and analysis services · Drinking water · Health and safety services · Hot water · Hygiene monitoring and testing equipment · Primary water systems · Water distribution and related services · Water tanks
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£3,951,343 together) · win at most 2 of them · evaluation weights differ by lotLot #1Water Hygiene Quality Monitoring and Planned Cyclical MaintenanceAwardedRenewalPublished value£1,180,323
Water Hygiene Quality Monitoring and Planned Cyclical Maintenance by the periodic inspection/testing and verification of the safety of water systems within council buildings
Lot #2Water Hygiene Remedial WorksAwardedRenewalPublished value£2,088,513
Water Hygiene Remedial Works following a Legionella Risk Assessment (LRA) carried out by another party (and observations found during planned preventive maintenance – carried out by another party)
Lot #3Legionella Risk AssessmentsAwardedRenewalPublished value£682,507
Legionella Risk Assessments to be carried out as per the agreed frequency
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Water Hygiene Quality Monitoring and Planned Cyclical Maintenance | 40% | 50% | 10% | |
| 2 · Water Hygiene Remedial Works | 40% | 50% | 10% | |
| 3 · Legionella Risk Assessments | 40% | 50% | 10% |
- Price carries 50 points on every lot: a 10% discount moves about 5 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 30 Jun 2025, 10:10 BST
- Last source update
- 14 Sept 2026, 12:19 BST
- Award evaluation window
- Submission end – 26 Mar 2026
- Authority reference
DN802380- FTS notice number
2026/S 000-001630- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055596Find a Tender
How it was run
Official notice- Requests to participate (first stage)
- 9 Feb 2026, 15:00 GMT
- Submission deadline
- 9 Feb 2026, 15:00 GMT
- Clarification deadline
- 2 Feb 2026, 15:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full, direct and free of charge access to the tender documents the Authority is providing the documents in the attachment area of the ProContract e-tender portal at www.supplyingthesouthwest.org.uk ↗
In order to access amendable versions of the documents and to submit a response, Suppliers will need to register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk ↗ then register an interest in this procurement before obtaining access and downloading the word and excel format documents for completion and submission.
Timeline
30 Jun 2025 → 14 Sept 2026 · 10 dates- Planning notice published30 Jun 2025, 10:10 BST
- Market engagement28 Jul 2025, 23:59 BST
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to Water Hygiene Quality Monitoring and would therefore welcome the views of suppliers on the questions set out below. Responses to this questionnaire will be used solely for this pre-tender exercise and any responses will not be referred to during the tender evaluation. To this end, tender-style responses to this questionnaire are not necessary - the intention is to invite supplier feedback on the options, to help shape the final specification and commercial model to ensure the tender delivers the optimum outcomes for the Council.
The Council intends on tendering a package of works in relation to Water Hygiene Quality Monitoring for monitoring, remedial works and for legionella risk assessments this will be across around 200 sites across the borough of Swindon and Plas Pencelli which is an outdoor education centre in Brecon, Wales.
The purpose of this preliminary market engagement is to gain market insight into the following aspects of the project: -
Market Interest
Contract/Project Length.
Route to Market
Timescales.
Specialist knowledge
To participate in the Preliminary Market Engagement Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the PME documents.
Responses are required to be submitted no later than 28th July 2025, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
- Tender notice published281 days ago8 Jan 2026, 17:04 GMT
- Clarification questions by256 days ago2 Feb 2026, 15:00 GMT
- Submission deadline249 days ago9 Feb 2026, 15:00 GMT
- Award decision expected by204 days ago26 Mar 2026, 23:59 GMT
- Assessment summaries sent173 days ago27 Apr 2026, 00:00 BST
- Standstill ends158 days ago11 May 2026, 23:59 BST
- Contract starts138 days ago1 Jun 2026, 00:00 BST
- Latest notice published32 days ago14 Sept 2026, 12:19 BST
Notice history
9 events · 4 releases on Find a Tender · since 30 Jun 2025- Preliminary market engagement notice published30 Jun 2025, 10:10 BSTUK2
- Tender notice published8 Jan 2026, 17:04 GMTUK4
- Published value updated to £3,951,3438 Jan 2026, 17:04 GMTwas £2,000,000
- Status changed to active8 Jan 2026, 17:04 GMT
- Procurement method changed8 Jan 2026, 17:04 GMT
- Contract award notice published29 Apr 2026, 12:21 BSTUK6
- Status changed to complete29 Apr 2026, 12:21 BST
- Contract signature expected1 Jun 2026, 23:59 BSTscheduled
- Contract details notice published14 Sept 2026, 12:19 BSTUK7
Routine re-releases (4)
- 2025-06: 1 release · 30 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Water Hygiene Quality Monitoring and Planned Cyclical Maintenance1 award | |||
| Churchill Contract Services Limited1 Jun 2026 – 31 May 2029 · up to 31 May 2033Extensions: Option to extend the contract for 2 x 24 months | £957,180 | 27 Apr 2026 | Awarded |
| Lot 2 · Water Hygiene Remedial Works1 award | |||
| SMS Environmental LimitedSME1 Jun 2026 – 31 May 2029 · up to 31 May 2033Extensions: Option to extend the contract for 2 x 24 months | £2,281,516 | 27 Apr 2026 | Awarded |
| Lot 3 · Legionella Risk Assessments1 award | |||
| Urban Environments LimitedSME1 Jun 2026 – 31 May 2029 · up to 31 May 2033Extensions: Option to extend the contract for 2 x 24 months | £566,580 | 27 Apr 2026 | Awarded |
Contracts
Water Hygiene Quality Monitoring and Planned Cyclical Maintenance · Churchill Contract Services Limited
- Signed
- 1 Jun 2026
- Value
- £957,180
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2033 with extensions
- Status
- active
- Extensions
- Option to extend contract for 2 x 24 months
Water Hygiene Remedial Works · SMS Environmental LimitedSME
- Signed
- 1 Jun 2026
- Value
- £2,281,516
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2033 with extensions
- Status
- active
- Extensions
- Option to extend contract for 2 x 24 months
Legionella Risk Assessments · Urban Environments LimitedSME
- Signed
- 1 Jun 2026
- Value
- £566,580
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2033 with extensions
- Status
- active
- Extensions
- Option to extend contract for 2 x 24 months
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Water Hygiene Quality Monitoring and Planned Cyclical Maintenance | 4final-stage tenders · 18 at stage one | 3 | 0 | — |
| 2 · Water Hygiene Remedial Works | 1final-stage tenders · 8 at stage one | 1 | 0 | — |
| 3 · Legionella Risk Assessments | 4final-stage tenders · 16 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- Churchill Contract Services LimitedAwarded supplier
- S M S Environmental LimitedAwarded supplier
- Urban Environments LimitedAwarded supplier
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender