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Find a TenderAwardedContract award notice
Published 3 Oct 2025, 09:15 BST

Official UK procurement notice

LDC & EBBC - Windows & Doors Replacement and Repairs

Official notice

Authority: Lewes District Council (Local council)·Consortium: 2 public authorities

2 lotsWorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ22)
Published estimate£24,250,000total for 2 lots · £29,100,000 inc. VAT
Submissions closed 7 Nov 2025awarded 8 Dec 2025
Award (standstill) to Booker and Best Ltd.2 awards
Contract term 4 yrs 6 moends 30 Sept 2030 · up to 1 Oct 2035 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Lewes District Council and Eastbourne Borough Council are seeking a partner to deliver a comprehensive windows and doors installation and repairs service across their combined housing stock of approximately 6,700 homes.

The Councils have a duty to maintain and improve their housing stock to ensure that homes are safe, secure, energy-efficient, and in good condition. One key aspect of this responsibility is the planned replacement of windows and doors as part of an ongoing asset management programme.

CPV: Installation of doors and windows

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£24,250,000 together)
Lot #1LDC - Windows & DoorsAwardedRenewal 4 yrs 6 moSMEPublished value£10,750,000
Contract period: 1 Apr 2026 – 30 Sept 2030 (4 yrs 6 mo) · up to 1 Oct 2035 with extensionsValue: £10,750,000 exc. VAT · £12,900,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: A period or periods up to 5 years
45421130 Installation of doors and windows
Lot #2EBC - Windows & DoorsAwardedRenewal 4 yrs 6 moSMEPublished value£13,500,000
Contract period: 1 Apr 2026 – 30 Sept 2030 (4 yrs 6 mo) · up to 1 Oct 2035 with extensionsValue: £13,500,000 exc. VAT · £16,200,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: A period or periods up to 5 years
45421130 Installation of doors and windows

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Oct 2025, 09:15 BST
Last source update
16 Dec 2025, 13:14 GMT
Award evaluation window
Submission end – 8 Dec 2025
Authority reference
EBBC - 038671
FTS notice number
2025/S 000-061974
Latest notice
Contract award notice (UK6)
Classification (CPV)
Installation of doors and windows
Delivery area
South East (UKJ22)
Official registry OCID
ocds-h6vhtk-05a776 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

3 Oct 2025 → 1 Apr 2026 · 7 dates
  1. Tender notice published382 days ago
    3 Oct 2025, 09:15 BST
  2. Submission deadline347 days ago
    7 Nov 2025, 12:00 GMT
  3. Assessment summaries sent317 days ago
    8 Dec 2025
  4. Award decision expected by316 days ago
    8 Dec 2025, 23:59 GMT
  5. Latest notice published308 days ago
    16 Dec 2025, 13:14 GMT
  6. Standstill ends295 days ago
    29 Dec 2025, 23:59 GMT
  7. Contract starts203 days ago
    1 Apr 2026, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 3 Oct 2025
  1. Tender notice published
    3 Oct 2025, 09:15 BST
    UK4
  2. Contract award notice published
    16 Dec 2025, 13:14 GMT
    UK6
  3. Status changed to complete
    16 Dec 2025, 13:14 GMT
  4. Buyer details updated
    16 Dec 2025, 13:14 GMT
  5. Contract signature expected
    31 Jan 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £24,250,0002 awards exc. VAT
Bids received 1818 from SMEs
Named bidders 10published on the award notice
Awarded toValueDateStatus
Lot 1 · LDC - Windows & Doors1 award
Booker and Best Ltd.SME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£10,750,0008 Dec 2025standstill to 29 Dec 2025Standstill
Lot 2 · EBC - Windows & Doors1 award
Booker and Best Ltd.SME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£13,500,0008 Dec 2025standstill to 29 Dec 2025Standstill

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · LDC - Windows & Doors9final-stage tenders90—
2 · EBC - Windows & Doors9final-stage tenders90—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Lewes District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPZM-9295-YZXX 6 High Street, Lewes, South East, BN7 2ADContact name, email

Consortium members and other public bodies

  • Eastbourne Borough CouncilContracting authorityProcess contact pointPublic authority - sub-central governmentGB-PPON: PYYT-2735-CVVJ Eastbourne, South EastContact email

Bidders & participating suppliers

10 commercial parties on the notice · 1 awarded
  • 1ST CALL TD MAINTENANCE LTDBidder / tendererGB-COH: 11917115GB-PPON: PWNP-5833-NTZW 37 Forest Close, Crawley, South East, RH10 4LU
  • AURORA BUILDING GROUP LTDBidder / tendererGB-COH: 15002027GB-PPON: PZWY-6651-RCTP 119a George V Avenue, Worthing, South East, BN11 5SA
  • Booker & Best LtdAwarded supplierGB-COH: 3932673GB-PPON: PTZY-3188-VZJV Windmill House, Windmill Road, St Leonards on Sea, South East, TN38 9BYContact email
  • COLOURS DECORATING LIMITEDBidder / tendererGB-COH: 03902490GB-PPON: PWQR-4839-WLXM Office 7 15-20 Gresley Road, St Leonards On Sea, South East, TN38 9PL
  • J. CHEESMUR & SONS (LEWES) LIMITEDBidder / tendererGB-COH: 03565627GB-PPON: PWBL-1116-MYHV Cobbe Barns, Lewes, South East, BN8 6JU
  • LEE SULLIVAN CONTRACT FLOORING LTDBidder / tendererGB-COH: 05512603GB-PPON: PZGD-8392-LYYN Unit 3 , Westergate Business Centre, Westergate Road, Brighton and Hove, South East, BN2 4QN
  • MPG MAINTENANCE GROUP LIMITEDBidder / tendererGB-COH: 08411331GB-PPON: PZRZ-6641-CGNM Unit 3f The Birches, East Grinstead, South East, RH19 1XZ
  • NZR WINDOWS & DOORS LIMITEDBidder / tendererGB-COH: 03917768GB-PPON: PRZN-6146-PGLZ The Old Barn Off Wood Street, Swanley, South East, BR8 7PA
  • SONNY MAINTENANCE LIMITEDBidder / tendererGB-COH: 04571150GB-PPON: PGJX-7473-NVXP Railview Lofts, Eastbourne, South East, BN21 3XE
  • SOVEREIGN GROUP LIMITEDBidder / tendererGB-COH: 01089940GB-PPON: PNCW-2181-RXRQ Vale Street Mill, Lancs, North West, BB9 0TA

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender