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Find a TenderAwardedContract award notice
Published 3 Oct 2025, 09:49 BST

Official UK procurement notice

LDC & EBBC - Roof Replacements and Repairs

Official notice

Authority: Lewes District Council (Local council)·Consortium: 2 public authorities

2 lotsWorksOpen procedureAbove thresholdSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ22)
Published estimate£43,550,000total for 2 lots · £52,260,000 inc. VAT
Submissions closed 7 Nov 2025awarded 3 Mar 2026
Awarded to MILESTONE WEST LIMITED, Cardo (South) Limited6 awards
Contract term 4 yrs 6 moends 30 Sept 2030 · up to 1 Oct 2035 with extensions · starts 1 Apr 2026

What is being bought2 lots · detail below

Published requirement description

Lewes District Council and Eastbourne Borough Council are seeking a partner to deliver a comprehensive Roofing service across their combined housing stock of approximately 6,700 homes As a social landlord, the Councils have a legal and regulatory duty to maintain the homes they own in a safe, weatherproof, and structurally sound condition. Roofs play a vital role in protecting properties from the elements, and over time, they naturally deteriorate due to age, weather exposure, and wear and tear.

CPV: Roof repair and maintenance work

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£43,550,000 together)
Lot #1LDC - Roofing WorksAwardedRenewal 4 yrs 6 moSMEPublished value£20,250,000
Contract period: 1 Apr 2026 – 30 Sept 2030 (4 yrs 6 mo) · up to 1 Oct 2035 with extensionsValue: £20,250,000 exc. VAT · £24,300,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: A period or periods up to 5 years
45261900 Roof repair and maintenance work
Lot #2EBC - Roofing WorksAwardedRenewal 4 yrs 6 moSMEPublished value£23,300,000
Contract period: 1 Apr 2026 – 30 Sept 2030 (4 yrs 6 mo) · up to 1 Oct 2035 with extensionsValue: £23,300,000 exc. VAT · £27,960,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: A period or periods up to 5 years
45261900 Roof repair and maintenance work

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Oct 2025, 09:49 BST
Last source update
3 Mar 2026, 14:01 GMT
Award evaluation window
Submission end – 8 Dec 2025
Authority reference
EBBC - 038672
FTS notice number
2025/S 000-061991
Latest notice
Contract award notice (UK6)
Classification (CPV)
Roof repair and maintenance work
Delivery area
South East (UKJ22)
Official registry OCID
ocds-h6vhtk-05a784 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
7 Nov 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/sesharedservices/asp… ↗

Timeline

3 Oct 2025 → 1 Apr 2026 · 7 dates
  1. Tender notice published382 days ago
    3 Oct 2025, 09:49 BST
  2. Submission deadline347 days ago
    7 Nov 2025, 12:00 GMT
  3. Award decision expected by316 days ago
    8 Dec 2025, 23:59 GMT
  4. Assessment summaries sent232 days ago
    3 Mar 2026
  5. Latest notice published231 days ago
    3 Mar 2026, 14:01 GMT
  6. Standstill ends222 days ago
    12 Mar 2026, 23:59 GMT
  7. Contract starts203 days ago
    1 Apr 2026, 00:00 BST

Notice history

10 events · 6 releases on Find a Tender · since 3 Oct 2025
  1. Tender notice published
    3 Oct 2025, 09:49 BST
    UK4
  2. Contract award notice published
    13 Dec 2025, 14:14 GMT
    UK6
  3. Status changed to complete
    13 Dec 2025, 14:14 GMT
  4. Procurement termination notice published
    6 Jan 2026, 13:22 GMT
    UK12
  5. Contract signature expected
    31 Jan 2026, 23:59 GMT
    scheduled
  6. Contract award notice published
    3 Feb 2026, 18:59 GMT
    UK6
  7. Buyer details updated
    3 Feb 2026, 18:59 GMT
  8. Procurement termination notice published
    13 Feb 2026, 16:05 GMT
    UK12
  9. Contract award notice published
    3 Mar 2026, 14:01 GMT
    UK6
  10. Contract signature expected
    31 Mar 2026, 23:59 BST
    scheduled
Routine re-releases (6)
  • 2026-01: 1 release · 6 Jan 2026
  • 2025-12: 1 release · 13 Dec 2025
  • 2025-10: 1 release · 3 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £87,100,0004 awards exc. VAT · 2 repeated publications of the same award counted once
Bids received 2925 from SMEs
Named bidders 39published on the award notice
Contracts signed 6
Awarded toValueDateStatus
Lot 1 · LDC - Roofing Works3 awards
MILESTONE WEST LIMITEDSMELot 1 - Lewes District Council1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£20,250,000same award published again · counted once3 Mar 2026standstill to 12 Mar 2026Standstill
MILESTONE WEST LIMITEDSME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£20,250,0003 Feb 2026Awarded
Cardo (South) Limited1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£20,250,0008 Dec 2025Awarded
Lot 2 · EBC - Roofing Works3 awards
MILESTONE WEST LIMITEDSMELot 2 - Eastbourne Borough Council1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£23,300,000same award published again · counted once3 Mar 2026standstill to 12 Mar 2026Standstill
MILESTONE WEST LIMITEDSME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£23,300,0003 Feb 2026Awarded
Cardo (South) Limited1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: A period or periods up to a total of 5 years£23,300,0008 Dec 2025Awarded

Contracts

  • Contract 1 · Cardo (South) Limited

    Signed
    date not published
    Value
    —
    Period
    … – 30 Sept 2030
    Status
    cancelled (6 Jan 2026), There has been a challenge to the contract award and therefore, the standstill period will need to be extended by publishing a new Contract Award Notice

  • Contract 2 · Cardo (South) Limited

    Signed
    date not published
    Value
    —
    Period
    … – 30 Sept 2030
    Status
    cancelled (6 Jan 2026), There has been a challenge to the contract award and therefore, the standstill period will need to be extended by publishing a new Contract Award Notice

  • Contract 3 · MILESTONE WEST LIMITEDSME

    Signed
    date not published
    Value
    —
    Period
    … – 30 Sept 2030
    Status
    cancelled

  • Contract 4 · MILESTONE WEST LIMITEDSME

    Signed
    date not published
    Value
    —
    Period
    … – 30 Sept 2030
    Status
    cancelled

  • Contract contract-5

    Signed
    date not published
    Value
    —

  • Contract contract-6

    Signed
    date not published
    Value
    —

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · LDC - Roofing Works14final-stage tenders120—
2 · EBC - Roofing Works15final-stage tenders130—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

2 public bodies on the notice

Lewes District Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPZM-9295-YZXX 6 High Street, Lewes, South East, BN7 2ADContact name, email

Consortium members and other public bodies

  • Eastbourne Borough CouncilContracting authorityProcess contact pointPublic authority - sub-central governmentGB-PPON: PYYT-2735-CVVJ Eastbourne, South EastContact email

Bidders & participating suppliers

15 commercial parties on the notice · 1 awarded
Show 5 more suppliers
  • KTECH GROUP LIMITEDBidder / tendererGB-COH: 09866688GB-PPON: PGLT-9612-MVMD Yew Tree House, Forest Row, South East, RH18 5AA
  • LURA CONSTRUCTIONS LTDBidder / tendererGB-COH: 07407611GB-PPON: PBJT-4681-BCWM Unit 16 Waltham Park Way, Billet Road, London, London, E17 5DU
  • M & J GROUP (CONSTRUCTION & ROOFING) LTDBidder / tendererGB-COH: 01371473GB-PPON: PMMH-8591-VGTY M&J Group Hammond Road, Bedford, East of England, MK41 0UD
  • MILESTONE WEST LIMITEDAwarded supplierGB-COH: 13181331GB-PPON: PVRZ-9623-NVZM 3 Beauchamp Court 10 Victors Way, Barnet, London, EN5 5TZContact email
  • SPECIALISED GROUP LIMITEDBidder / tendererGB-COH: 09957505GB-PPON: PZLN-6125-TZTN 61 Rodney Street, Liverpool, North West, L1 9ER

Official documents & specifications (9)

Official links; attachments are not copied

Notices published for this procedure