Official UK procurement notice
LDC & EBBC - Aids and Adaptations
Authority: Lewes District Council (Local council)·Consortium: 2 public authorities
Sectors: Construction & Civil Engineering (45) Delivery: South East (UKJ22)
Published estimate£10,650,000total for 2 lots · £12,779,999 inc. VAT
Submissions closed 7 Nov 2025awarded 8 Dec 2025
Awarded to SONNY MAINTENANCE LIMITED, Booker and Best Ltd.2 awards
Contract term 4 yrs 6 moends 30 Sept 2030 · up to 1 Oct 2035 with extensions · starts 1 Apr 2026
What is being bought2 lots · detail below
Published requirement descriptionLewes District Council and Eastbourne Borough Council's current Aids and Adaptations Contract expires on 31st March 2026. This contract presents an opportunity for experienced contractors to deliver high-quality services within our homes. We are seeking committed partners who can help maintain and enhance our homes to the highest standards.
Aids and adaptations are changes made to a home to help residents with disabilities, mobility needs, or long-term health conditions live more independently and safely. These works range from minor adjustments to major building alterations, and are a crucial part of delivering accessible and inclusive housing.
CPV: Building installation work
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£10,650,000 together)Lot #1Lewes DC - Aids & AdaptationsAwardedRenewalPublished value£4,320,000
Lot #2EBC - Aids & AdaptationsAwardedRenewalPublished value£6,330,000
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Sept 2025, 14:59 BST
- Last source update
- 16 Dec 2025, 10:56 GMT
- Award evaluation window
- Submission end – 8 Dec 2025
- Authority reference
EBBC - 038670- FTS notice number
2025/S 000-060559- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a42aFind a Tender
How it was run
Official noticeRun through: In-tend · Who buys & how to bid on In-tend
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
- Submission deadline
- 7 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
29 Sept 2025 → 1 Apr 2026 · 7 dates- Tender notice published386 days ago29 Sept 2025, 14:59 BST
- Submission deadline347 days ago7 Nov 2025, 12:00 GMT
- Assessment summaries sent317 days ago8 Dec 2025
- Award decision expected by316 days ago8 Dec 2025, 23:59 GMT
- Latest notice published308 days ago16 Dec 2025, 10:56 GMT
- Standstill ends295 days ago29 Dec 2025, 23:59 GMT
- Contract starts203 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 2 releases on Find a Tender · since 29 Sept 2025- Tender notice published29 Sept 2025, 14:59 BSTUK4
- Contract award notice published16 Dec 2025, 10:56 GMTUK6
- Status changed to complete16 Dec 2025, 10:56 GMT
- Buyer details updated16 Dec 2025, 10:56 GMT
- Contract signature expected31 Jan 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2
Awarded value £10,650,0002 awards exc. VAT
Bids received 1511 from SMEs
Named bidders 9published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lewes DC - Aids & Adaptations1 award | |||
| SONNY MAINTENANCE LIMITEDSME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: Up to a period or periods totalling 5 years | £4,320,000 | 8 Dec 2025 | Awarded |
| Lot 2 · EBC - Aids & Adaptations1 award | |||
| Booker and Best Ltd.SME1 Apr 2026 – 30 Sept 2030 · up to 30 Sept 2035Extensions: Lewes District Council and Eastbourne Borough Council's current Aids and Adaptations Contract expires on 31st March 2026. This contract presents an opportunity for experienced contractors to deliver high-quality services within our homes. We are seeking committed partners who can help maintain and enhance our homes to the highest standards. Aids and adaptations are changes made to a home to help residents with disabilities, mobility needs, or long-term health conditions live more independently and safely. These works range from minor adjustments to major building alterations, and are a crucial part of delivering accessible and inclusive housing. | £6,330,000 | 8 Dec 2025standstill to 29 Dec 2025 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lewes DC - Aids & Adaptations | 8final-stage tenders | 6 | 0 | — |
| 2 · EBC - Aids & Adaptations | 7final-stage tenders | 5 | 0 | — |
Who bid
- wonSONNY MAINTENANCE LIMITEDSME · South East England · 1
- wonBooker & Best LtdSME · South East England · 2
- did not winMEARS LIMITED · South West England · all lots
- did not winHEDLEY VISICK LIMITEDSME · South East England · all lots
- did not winAT HOME SERVICES LTDSME · South East England · all lots
- did not winALFA ELECTRIC LIMITEDSME · South East England · all lots
- did not winT BROWN GROUP LIMITED · South East England · all lots
- did not winP.H.BECK LIMITEDSME · South East England · all lots
- did not winKTECH GROUP LIMITEDSME · South East England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Eastbourne Borough CouncilContracting authorityProcess contact pointPublic authority - sub-central government
Bidders & participating suppliers
9 commercial parties on the notice · 2 awarded- ALFA ELECTRIC LIMITEDBidder / tenderer
- AT HOME SERVICES LTDBidder / tenderer
- Booker & Best LtdAwarded supplier
- HEDLEY VISICK LIMITEDBidder / tenderer
- KTECH GROUP LIMITEDBidder / tenderer
- MEARS LIMITEDBidder / tenderer
- P.H.BECK LIMITEDBidder / tenderer
- SONNY MAINTENANCE LIMITEDAwarded supplier
- T BROWN GROUP LIMITEDBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender