TenderlineUK
Procurement Intelligence
Official OCDS
Find a Tender
Open for tender
Official procurement procedure

LBS Soft Facilities Management Services

services
Competitive flexible procedure
Cleaning services
Facilities management services involving computer operation
Pest-control services
+1 more
London (UKI63)
Open submission portal
Official notice
Published value
£1,500,000
Submission deadline 9 Sept 2026, 12:00 BST
Lots published2
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: London Borough of Sutton: "LBS Soft Facilities Management Services". Published status: active. Published value: £1,500,000. 2 published lots. Recorded submission deadline: 9 Sept 2026, 12:00 BST. Published submission portal: www.gov.uk.
Contracting AuthorityLondon Borough of SuttonScope & CategoriesSERVICES (2 lots)Submission Window
2d 8h left
9 Sept 2026, 12:00 BST
Submission Gateway
www.gov.uk
Legal Basis & Regime2023/54 · Competitive flexible procedure · Above thresholdEstimated Value (exc. VAT)£1,500,000
Bidder Intelligence · Authority Profile: London Borough of Sutton
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for London Borough of Sutton. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
13.3Bids / Report
0% of reports have one bid
Supplier ConcentrationHigh Concentration
FAITHORN FARRELL TIMMS LLPTop vendor: 100% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 28 active published awards; 3 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers With This Authority:
Supplier NameHistoric AwardsAttributable GBP Value
FAITHORN FARRELL TIMMS LLP1 win£150,750
Procedure terms
Contracting AuthorityLondon Borough of Sutton
Procedure methodCompetitive flexible procedure
Procurement categoryservices
Statusactive
Framework / DPSNot published
CompetitionNot published
Above thresholdYes
Legal basisUKPGA · 2023/54
Tender period startsNot published
Clarification deadline20 Aug 2026, 12:00 BST
Electronic submissionallowed
Submission languagesen
Published11 Aug 2026, 12:02 BST
Last source update11 Aug 2026, 12:02 BST
Recurring procurementNot published
ClassificationCleaning services, Facilities management services involving computer operation, Pest-control services, Security services
Delivery area
London (UKI63)
OCIDocds-h6vhtk-06ad6e
How to participate
Open submission portal
Submission methodNot published
Electronic submissionallowed
Clarification deadline20 Aug 2026, 12:00 BST
Submission languagesen
Expression of interest deadline9 Sept 2026, 12:00 BST
E-Sourcing Portal
Open portal
Submission instructions
ProContract eProcurement System https://www.gov.uk/find-tender Stage 1 PSQ: 09/09/2026, 12 noon deadline
What is being bought
The London Borough of Sutton will be undertaking a procurement for the provision of soft facilities management services for its corporate estate. The procurement will seek to appoint suitably experienced suppliers to deliver soft FM service across the authority's corporate buildings, including the Civic Offices, libraries and children's centres. The London Borough of Sutton is structuring the procurement into two separate lots: Lot 1 - Cleaning Services: estimated annual value = £1m General day-to-day cleaning Periodic cleaning Window cleaning Washroom and hygiene services Confidential waste services Supply and management of consumables, including: User-end consumables Contractor materials Pest control services Lot 2 - Security Services: estimated annual value = £500k Static guarding at the Civic Offices Mobile patrols Opening and closing services Keyholding Estimated total annual value = £1,500,000.00 (excluding VAT).
What changed
From the official release history
  1. Official notice release published
    11 Aug 2026, 12:02 BST
  2. Official notice release published
    5 Aug 2026, 12:56 BST
  3. Published value updated to £1,500,000
    4 Aug 2026, 11:41 BST
  4. Status changed to active
    4 Aug 2026, 11:41 BST
  5. Official notice release published
    4 Aug 2026, 11:41 BST
  6. Published value updated to £1,500,000
    4 Jun 2026, 13:06 BST
  7. Status changed to planning
    4 Jun 2026, 13:06 BST
  8. Official notice release published
    4 Jun 2026, 13:06 BST
  9. Buyer information updated
    4 Jun 2026, 13:06 BST
  10. Published tender amendment
    Not published
    To make clear that the £1m for Lot 1 and £500k for Lot 2 are the estimated annual contract values.
Lots and requirements (2)
Published by the contracting authority
  • Lot 1 · #1
    Lot 1 - Cleaning Services
    active
    Renewal
    Published value£1,000,000
    Scope of Services This sets out the general requirements of the service areas which includes: General day to day cleaning Day time cleaning services (including reactive) Hygiene waste collection and disposal including feminine hygiene, sharps and nappy bins Consumable provision (including End-user and contractors' materials) External and Internal Window cleaning
    Contract period1 Apr 2027, 00:00 BST — 29 Mar 2030, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewal3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor.
  • Lot 2 · #2
    Lot 2 - Security Services
    active
    Renewal
    Published value£500,000
    Scope of Services: The requirements of the service areas, which include: Static physical security and front-of-house security services. Mobile security patrols and alarm response services. Alarm receiving and monitoring services. Keyholding, lock-up, unlock and security checks. Visitor, contractor, delivery and access control support. Emergency response, incident support and business continuity support. Patrol, incident, visitor, delivery, key and daily occurrence records. Security reporting, audit, supervision and contract management.
    Contract period1 Apr 2027, 00:00 BST — 29 Mar 2030, 23:59 GMT
    Eligibility
    SME eligible
    VCSE eligible
    Options / renewal3 years (1+1 possible extensions). The extensions will be granted at the sole discretion of the Authority, with consideration of the contract requirement of the authority at that time and the performance of the contactor.
Timeline
  1. Pipeline notice
    4 Jun 2026, 13:06 BST
  2. Procedure published
    11 Aug 2026, 12:02 BST
  3. engagement
    15 Jun 2026, 23:59 BST · scheduled
    Joining Instructions Engagement Event Details: Date: 15th June 2026 Format: FACE to FACE supplier engagement event Location: Civic Offices, St Nicholas Way, Sutton, SM1 1EA The event is expected to be divided into: Morning session - Cleaning Services Afternoon session - Security Services Further details regarding timings, registration and attendance will be provided to interested parties. PLEASE NOTE - TWO ATTENDEES PER COMPANY. To book a place for the in person Market Engagement please register using the link below - Market Engagement Registration Form: https://docs.google.com/forms/d/e/1FAIpQLSdPi1W8M9q0OL3s6ynFPWeZ29pZkZ_6Jm_DYZCTaCbA0rh4FA/viewform
  4. Submission deadline
    9 Sept 2026, 12:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

London Borough of Sutton

Contracting authority GB-PPON-PJMC-1445-VCVG
View buyer profile
Documents (5)
Official links; attachments are not copied
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleNot published