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Published 30 Jan 2023, 13:10 GMT

Official UK procurement notice

Landscape Planting & Establishment Works including Highways Environments Framework for Hampshire

Official notice

Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities

Framework agreementWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: South East (UKJ35)
Framework ceiling (notional)£4,500,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 20 Jun 2023awarded 23 Aug 2023
Next notice expected 31 Jan 2023

What is being bought

Published requirement description

The establishment of a new single lotted Multi-Contractor Framework for the delivery of mainly native species, large scale planting schemes, the majority of which will be associated with Highway projects although not necessarily on Highway land.

This Framework is for a four-year duration commencing September 2023 and will deliver Call-Offs up to the value of £4.5 Million pounds.

The works projects delivered through the Framework will consist of mainly native species planting and habitat creation together with establishment maintenance (up to 5 years) for small to large scale projects, with a typical value between £500 and £500K. There may be associated small scale hard landscape items such as fencing, drainage and paving.

A three-to-five year establishment phase will typically be attached to each project. The Contractor is expected to provide adequate labour to resource the ongoing maintenance of each, and every planting scheme awarded under this Framework for the duration of the establishment period.

Works projects may be in any of the following locations:

  • Adjacent to a live Highway.
  • Within a live construction site.
  • Other project areas.
  • Recurrence: Further notices for re-procurement of these services are likely to be issued within 12 months of the framework end date.

CPV: Drainage and surface works · Erection of fencing · Landscaping work · Landscaping work for roads and motorways · Laying of paving · Planting and maintenance services of green areas · Verge maintenance work

How this framework works

From the published notice
Bids received
3 bids received · 3 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1Contractors will be working in a live highway environment and/or in conjunction with a…AwardedPublished value£4,500,000

Contractors will be working in a live highway environment and/or in conjunction with a main, civil engineering project.

Special requirements:

In response to new requirements relating to biodiversity net gain (BNG), projects may be required to deliver habitat enhancements taking into account ecological sensitivities likely to be encountered on sites in Hampshire.

Specific works include but are not limited to:

  • Preparation of ground for planting: weed control, cultivation, fertilising (topsoiling usually carried out by others).
  • Seeding: amenity and/or specialist wildflower mixes including wetland mixes for swales and SuDS features.
  • Wildflower plug planting appropriate to the local area.
  • Bulb planting
  • Mass planting native species whips and transplants on highway verges and adjacent areas.
  • Specimen tree planting: from standard to semi mature stock into tree pits prepared by others.
  • Horticultural sundries: rabbit/tree guards, stakes & ties, tree pit irrigation pipes; mulching etc.
  • Creation of hibernacula, erection of bird and bat boxes, habitat piles etc.
  • Protective fencing: timber and mesh fencing for planting areas.
  • Ancillary works: small scale hard landscape items as required, typically small areas of paving or drainage.
  • Post planting establishment - usually 3-to-5 year maintenance periods (including replacement of plant failures), to include weed control (typically herbicide treatment and/or strimming), hedge trimming, checking tree stakes/guards, re-mulching, watering, regular inspections.
  • Grassland maintenance: amenity and wildflower types including embankments, verges, roundabouts, SuDS features. Arisings from wildflower areas to be removed off site.

Legislative requirements:

The delivery of Landscape projects on Highway land is constrained by legislative requirements under the Highways Act of 1980. Contractors are required to have competent operatives, with the required organisational processes in place to meet the legislation:

  • The design, operation and management of traffic management in accordance with the Traffic Signs Manual Chapter 8: Traffic Safety Measures Road Works and Temporary Situations (2009) and the Safety at Street Works and Road Works: A Code of Practice (2013) (SSWRW), and any other applicable regulatory and advisory standards.
Delivery: South East · The geographical scope of the Framework covers the Hampshire County Council's local authority area excluding the Isle of Wight, Portsmouth and Southampton. Authorities within the geographical scope may access this framework via a joint working agreement with the Authority.
Variant bids: not allowed
45112730 Landscaping work for roads and motorways45232451 Drainage and surface works45233229 Verge maintenance work45342000 Erection of fencing45432112 Laying of paving77310000 Planting and maintenance services of green areas

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (4)
  • Management Structure and Resourcing: 10%
  • Implementation Plan: 10%
  • Health and Safety and Working in Public Areas: 10%
  • price: 70%
Published award criteria (4)
  • Management Structure and Resourcing: 10%
  • Implementation Plan: 10%
  • Health and Safety and Working in Public Areas: 10%
  • Price: 70%
Conditions of participation1
  • Suitability

    Qualification requirements:

    • All site-based staff must hold a Construction Skills Certification Scheme (CSCS) card.
    • The Health and Safety Manager must hold NEBOSH Health and Safety Management for Construction (UK) qualification and or CITB's Site Management Safety Training Scheme (SMSTS).
    • Site supervisors/managers hold Managing safely IOSH qualification and or CITB's Site Supervisors Safety Training Scheme (SSSTS).

    Legislative requirements:

    • The delivery of Landscape projects on Highway land is constrained by legislative requirements under the Highways Act of 1980. Contractors are required to have competent operatives, with the required organisational processes in place to meet the legislation:
    • The design, operation and management of traffic management in accordance with the Traffic Signs Manual Chapter 8: Traffic Safety Measures Road Works and Temporary Situations (2009) and the Safety at Street Works and Road Works: A Code of Practice (2013) (SSWRW), and any other applicable regulatory and advisory standards.
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Landscape Planting & Establishment Works including Highways…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Further notices for re-procurement of these services are likely to be issued within 12 months of the framework end date.

First published
30 Jan 2023, 13:10 GMT
Last source update
29 Aug 2023, 09:54 BST
Award evaluation window
20 Jun 2023 – …
Authority reference
ET19594
FTS notice number
2023/S 000-025240
Classification (CPV)
Drainage and surface worksErection of fencingLandscaping workLandscaping work for roads and motorwaysLaying of pavingPlanting and maintenance services of green areasVerge maintenance work
Delivery area
South East (UKJ35)
Official registry OCID
ocds-h6vhtk-03a116 Find a Tender
Contract terms
Performance terms

Insurance requirements will be set out in full within the call-off contracts and depend on the site of the project. As an indication the following levels apply however further explanation of specific requirements is set out in the tender documents.

  • Public Liability £5 million
  • Employers Liability £5 million
  • Professional Indemnity £2 million
  • Motor Vehicle - Unlimited for injury or death and £10 million for damage to property

All contract awards under the Framework will use Landscape Works Contract 2017 (JCLI LWC 2017) and the Landscape Maintenance Works Contract 2017 (JCLI LMC 2017) or a successor equivalent.

Publisher note: We would like to explore the current level of H&S qualification within organisations who undertake these types of landscaping projects. Please complete the short questionnaire found https://in-tendhost.co.uk/hampshire/aspx/ProjectManage/19594 by no later than 2pm on Wednesday 22nd February 2023. The answers provided will be used to benchmark the market, to allow us to set an appropriate minimum H&S standard for this framework.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
20 Jun 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
90 days from the deadline
Bids opened
20 Jun 2023, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/hampshire/aspx/Home ↗

Timeline

31 Jan 2023 → 29 Aug 2023 · 4 dates
  1. Next notice expected
    31 Jan 2023
  2. Admission / appointment period endsperiod end, not a bid countdown
    20 Jun 2023, 14:00 BST
  3. Bids opened
    20 Jun 2023, 15:00 BST
  4. Notice published
    29 Aug 2023, 09:54 BST

Notice history

7 events · 3 releases on Find a Tender · since 16 May 2023
  1. Published value updated to £4,500,000
    16 May 2023, 10:02 BST
    was £2,500,000
  2. Status changed to active
    16 May 2023, 10:02 BST
  3. Procurement method changed
    16 May 2023, 10:02 BST
  4. Deadline published: 20 Jun 2023, 14:00 BST
    16 May 2023, 10:02 BST
  5. Buyer details updated
    16 May 2023, 10:02 BST
  6. Status changed to complete
    29 Aug 2023, 09:54 BST
  7. Buyer details updated
    29 Aug 2023, 09:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 33 from SMEs
Contracts signed 3latest 23 Aug 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £4,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • FRAMEWORK AGREEMENT FOR THE PROVISION OF LANDSCAPE PLANTING & ESTABLISHMENT WORKS INCLUDING HIGHWAYS ENVIRONMENT FOR HAMPSHIRE ET19594

    Signed
    23 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR THE PROVISION OF LANDSCAPE PLANTING & ESTABLISHMENT WORKS INCLUDING HIGHWAYS ENVIRONMENT FOR HAMPSHIRE ET19594

    Signed
    23 Aug 2023
    Value
    ceiling above
    Status
    active

  • FRAMEWORK AGREEMENT FOR THE PROVISION OF LANDSCAPE PLANTING & ESTABLISHMENT WORKS INCLUDING HIGHWAYS ENVIRONMENT FOR HAMPSHIRE ET19594

    Signed
    23 Aug 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3bids · 3 electronic3——

Contracting authority & participating public bodies

2 public bodies on the notice

HAMPSHIRE COUNTY COUNCIL

Contracting authorityLocal CouncilRegional or local authorityGeneral public services The Castle, WINCHESTER, South East, SO238ZBContact email Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria