Official UK procurement notice
STH JHW Chiller Service · UK public procurement notice
Authority: Sheffield Teaching Hospitals NHS Foundation Trust (Central government)
Sectors: Industrial machinery (42)Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE32)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT
Submissions closed 18 Aug 2025awarded 10 Oct 2025
Awarded to Airco Refrigeration and Airconditioning Limited2 awards
Contract term 3 yrsends 30 Nov 2028 · up to 30 Nov 2030 with extensions · starts 1 Dec 2025
What is being bought
Published requirement descriptionMaintenance of chilled water plant and F gas regulations checks at Sheffield Teaching Hospitals
CPV: Air-conditioning installations · Repair and maintenance services of cooler groups
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Detailed on the Tender document
- Technical & professional ability
Detailed on the Tender document
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Technical: 40%
- Commercial: 50%
- Social Value: 10%
Published award criteria (3)
- Technical: This questionnaire accounts for 40% of the final evaluation score.
- Commercial: This section accounts for 50% of the final evaluation score.
- Social Value: This section of the questionnaire accounts for 10% of the final evaluation score.
Conditions of participation2
- Economic & financial standing
Detailed on the Tender document
- Technical & professional ability
Detailed on the Tender document
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jul 2025, 17:24 BST
- Last source update
- 27 Mar 2026, 16:05 GMT
- Award evaluation window
- Submission end – 1 Dec 2025
- Authority reference
C372775- FTS notice number
2025/S 000-041444- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056279Find a Tender- Contract terms summary
30
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 18 Aug 2025, 14:00 BST
- Clarification deadline
- 28 Jul 2025, 18:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
health-family.force.com/s/Welcome ↗ Project Reference C372775 [email protected] S10 2JF
Timeline
18 Jul 2025 → 27 Mar 2026 · 8 dates- Tender notice published18 Jul 2025, 17:24 BST
- Clarification questions by28 Jul 2025, 18:00 BST
- Submission deadline18 Aug 2025, 14:00 BST
- Assessment summaries sent372 days ago10 Oct 2025, 00:00 BST
- Standstill ends336 days ago14 Nov 2025, 23:59 GMT
- Contract starts320 days ago1 Dec 2025
- Award decision expected by319 days ago1 Dec 2025, 23:59 GMT
- Latest notice published204 days ago27 Mar 2026, 16:05 GMT
Notice history
5 events · 3 releases on Find a Tender · since 18 Jul 2025- Tender notice published18 Jul 2025, 17:24 BSTUK4
- Contract award notice published5 Nov 2025, 11:36 GMTUK6
- Status changed to complete5 Nov 2025, 11:36 GMT
- Contract signature expected17 Nov 2025, 23:59 GMTscheduled
- Contract details notice published27 Mar 2026, 16:05 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 2some still in standstill
Awarded value £36,0001 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 21 Dec 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Airco Refrigeration and Airconditioning LimitedSME17 Nov 2025 – 16 Nov 2028 · up to 16 Nov 2030Extensions: The Contracting Authority proposes to enter into Contract(s) for a maximum period of 5 Years. The initial contract term shall be 3 years with the potential for 2(1+1) Years in Contract extension. | £36,000 | 10 Oct 2025standstill to 14 Nov 2025 | Standstill |
| Airco Refrigeration and Airconditioning Limited | — | — | Awarded |
Contracts
JHW Chiller Service · Airco Refrigeration and Airconditioning Limited
- Signed
- 21 Dec 2025
- Value
- £39,183
- Period
- 22 Dec 2025 – 21 Dec 2028 · up to 21 Dec 2030 with extensions
- Status
- active
- Extensions
- Optional Extension of 24 months
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice- Airco Refrigeration and Airconditioning LimitedAwarded supplier
- Airco Refrigeration and Airconditioning LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender