Find a TenderAwardedContract details notice

Published 18 Dec 2025, 13:11 GMT

Official UK procurement notice

Janitorial Supplies · UK public procurement notice

Authority: Sheffield City Council (Local council)

GoodsOpen procedureAbove thresholdSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Yorkshire & Humber (UKE32)

Published estimate£366,000≈ £183k / year · £439,200 inc. VAT

Submissions closed 19 Jan 2026awarded 29 Apr 2026

Awarded to Lyreco UK Limited

Contract term 2 yrsends 1 Apr 2028 · up to 1 Apr 2030 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Council wide provision of janitorial products and equipment that specifies the usage of the product, with instructions and advice and guidance on the tasks and area / environment of work.

The authority expects to re-tender this requirement around 15 Dec 2027, 23:59 GMT.
No preliminary market engagement: This tender is for products already purchased therefore, preliminary market engagement was not required.

CPV: Cleaning and polishing products · Cleaning products

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEPublished value£366,000

Contract period: 1 Apr 2026 – 1 Apr 2028 (2 yrs) · up to 1 Apr 2030 with extensionsValue: £366,000 exc. VAT · £439,200 inc. VAT

Delivery: Yorkshire & HumberEligibility: SME eligible

Extensions: 2 x 12 month optional extensions

39800000 Cleaning and polishing products 39830000 Cleaning products

Pre-qualification & selection criteria (PQQ)1

Economic & financial standing
15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (five million pounds) (iii) Product Liability - minimum of £5,000,000 (five million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 50%Social value: 10%

Published award criteria (3)

Price
Quality
Social Value

Conditions of participation1

Economic & financial standing
15.1.1 Legal Capacity to perform the contract: (i) Supplier must provide details of all Suppliers/ Sub-Contractors that they will use to deliver this contract. (ii) Where relying on a Sub-Contractor to deliver the Essential Elements of the contract, the Supplier, must confirm that they will enter into a legally binding contract with each Sub-Contractor. 15.1.2 Insurance Requirements: (i) Employers Liability – minimum of £10,000,000 (ten million pounds) (ii) Public Liability - minimum of £5,000,000 (five million pounds) (iii) Product Liability - minimum of £5,000,000 (five million pounds) (The above insurance levels are not required for participation but will be needed if successful and must be evidenced pre contract signature.)

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 15 Dec 2027
First published: 18 Dec 2025, 13:11 GMT
Last source update: 10 Jun 2026, 16:39 BST
Award evaluation window: Submission end – 4 Mar 2026
Authority reference: CT02
FTS notice number: 2025/S 000-084370
Latest notice: Contract details notice (UK7)
Classification (CPV): Cleaning and polishing productsCleaning products
Delivery area: Yorkshire & Humber (UKE32)
Official registry OCID: ocds-h6vhtk-05f91d Find a Tender

How it was run

Official notice

Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free · 5–10 minutes

Submission deadline: 19 Jan 2026, 12:00 GMT
Clarification deadline: 8 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

18 Dec 2025 → 10 Jun 2026 · 8 dates

Tender notice published306 days ago
18 Dec 2025, 13:11 GMT
Clarification questions by285 days ago
8 Jan 2026, 12:00 GMT
Submission deadline274 days ago
19 Jan 2026, 12:00 GMT
Award decision expected by229 days ago
4 Mar 2026, 23:59 GMT
Contract starts202 days ago
1 Apr 2026
Assessment summaries sent173 days ago
30 Apr 2026
Standstill ends151 days ago
21 May 2026, 23:59 BST
Latest notice published132 days ago
10 Jun 2026, 16:39 BST

Notice history

5 events · 3 releases on Find a Tender · since 18 Dec 2025

Tender notice published
18 Dec 2025, 13:11 GMT
UK4
Contract award notice published
12 May 2026, 14:53 BST
UK6
Status changed to complete
12 May 2026, 14:53 BST
Contract signature expected
27 May 2026, 23:59 BST
scheduled
Contract details notice published
10 Jun 2026, 16:39 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £366,0001 award exc. VAT

Bids received 126 from SMEs

Contracts signed 1latest 1 Jun 2026

Awarded to	Value	Date	Status
Lyreco UK Limited1 Jun 2026 – 31 May 2028 · up to 31 May 2030Extensions: 2 x 12 month extensions	£366,000	29 Apr 2026	Awarded

Contracts

Janitorial Supplies · Lyreco UK Limited
Signed
1 Jun 2026
Value
£366,000
Period
1 Jun 2026 – 31 May 2028 · up to 31 May 2030 with extensions
Status
active
Extensions
2 x 12 months extensions
No agreed KPIs: KPI's have been set however the contract value is below the necessary threshold of £5 million for publishing the KPI's.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
12final-stage tenders	6	0	—

Contracting authority & participating public bodies

Sheffield City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PPQT-9425-JWVM Town Hall, Pinstone Street,, Sheffield, Yorkshire & Humber, S1 2HHContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Lyreco UK & IrelandAwarded supplierGB-PPON: PBDD-4873-GRGH Deer Park Court, Donninghton Wood, Donninghton Wood, Telford, West Midlands, TF2 7NBContact name, email, phone

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender10 Jun 2026, 16:39 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 May 2026, 14:53 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender18 Dec 2025, 13:11 GMT