Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services

{
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      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-RC000797",
          "name": "THE UNIVERSITY OF MANCHESTER"
        }
      ],
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  "tender": {
    "id": "GDC-2025-014",
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    "title": "Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services",
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    "documents": [
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    "description": "The GDC's core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.\nThe GDC's registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public's access to and experience of dental services.\nThe General Dental Council (GDC) invites responses to our invitation to tender, 'Registrant and student panels and associated services'. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).\nLOT I: Registrant Panel with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nLOT 2: Dental Student Panel with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nElement 1: Recruiting and Maintaining a Panel\nA2.16 The successful bidder/s must be able to recruit, develop and maintain a GDC Registrant or student panel that can be called upon to participate in a range of activities. We expect this to be a fixed price element of bidder/s' responses.\nA2.17 The panel must enable the GDC to capture and hear a diverse range of voices. This includes ensuring representation from underrepresented and less well served communities, as well as reflecting the diversity of roles within dental education, reflecting the roles on our register. We expect that panel members would 'opt in' to being approached by the GDC to take part in activities. We expect the successful bidder/s to:\n• Work with the GDC to understand the nature and requirements of the panel activities.\n• Be able to provide advice to the GDC on design or approach to activities to ensure the robustness of results.\n• Consider and define whether a longitudinal cohort as part of the panel is possible, and if this is the case, explain how this would be achieved, the advantages of having such a cohort and how this could be used.\n• Be able to manage and coordinate the end-to-end process of panel and activity recruitment.\nElement 2: Undertaking Panel Activities\nA2.20 When the GDC wishes to use the either of the panels for activities, the GDC will request a fixed price quotation based on a detailed activity specification - request for quotation (RFQ). The RFQ will include all the typical relevant information to be able to price the activity to meet the specific requirements identified by the GDC.\nA2.21 As well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to:\n• Selection of the participants for the panel activity.\n• Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n• Provide a robust and detailed work plan for each panel activity.\n• Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n• Design and gain approval for the approach to delivering panel activities.\n• Undertake the activity.\n• Provide the outputs from the panel activity as specified and agreed.\nThe successful bidder/s will need to provide the subject matter expertise needed for call down activities which will vary, from social research, to market research, to system, process and product development. Bidders can provide this through partnering to obtain the subject matter expertise.",
    "procurementMethod": "open",
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        "locality": "London",
        "postalCode": "W1G 8DQ",
        "countryName": "United Kingdom",
        "streetAddress": "37 Wimpole Street"
      },
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    {
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        "locality": "Manchester",
        "postalCode": "M13 9PL",
        "countryName": "United Kingdom",
        "streetAddress": "Oxford Road"
      },
      "details": {
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        "vcse": true,
        "scale": "large",
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  "language": "en",
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      "noAgreedMetricsRationale": "Contract value is below £5million"
    }
  ],
  "initiationType": "tender"
}

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    "description": "The GDC's core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.\nThe GDC's registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public's access to and experience of dental services.\nThe General Dental Council (GDC) invites responses to our invitation to tender, 'Registrant and student panels and associated services'. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).\nLOT I: Registrant Panel with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nLOT 2: Dental Student Panel with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nElement 1: Recruiting and Maintaining a Panel\nA2.16 The successful bidder/s must be able to recruit, develop and maintain a GDC Registrant or student panel that can be called upon to participate in a range of activities. We expect this to be a fixed price element of bidder/s' responses.\nA2.17 The panel must enable the GDC to capture and hear a diverse range of voices. This includes ensuring representation from underrepresented and less well served communities, as well as reflecting the diversity of roles within dental education, reflecting the roles on our register. We expect that panel members would 'opt in' to being approached by the GDC to take part in activities. We expect the successful bidder/s to:\n• Work with the GDC to understand the nature and requirements of the panel activities.\n• Be able to provide advice to the GDC on design or approach to activities to ensure the robustness of results.\n• Consider and define whether a longitudinal cohort as part of the panel is possible, and if this is the case, explain how this would be achieved, the advantages of having such a cohort and how this could be used.\n• Be able to manage and coordinate the end-to-end process of panel and activity recruitment.\nElement 2: Undertaking Panel Activities\nA2.20 When the GDC wishes to use the either of the panels for activities, the GDC will request a fixed price quotation based on a detailed activity specification - request for quotation (RFQ). The RFQ will include all the typical relevant information to be able to price the activity to meet the specific requirements identified by the GDC.\nA2.21 As well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to:\n• Selection of the participants for the panel activity.\n• Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n• Provide a robust and detailed work plan for each panel activity.\n• Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n• Design and gain approval for the approach to delivering panel activities.\n• Undertake the activity.\n• Provide the outputs from the panel activity as specified and agreed.\nThe successful bidder/s will need to provide the subject matter expertise needed for call down activities which will vary, from social research, to market research, to system, process and product development. Bidders can provide this through partnering to obtain the subject matter expertise.",
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    "lots": [
      {
        "id": "1",
        "status": "complete"
      },
      {
        "id": "2",
        "status": "complete"
      }
    ],
    "title": "Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services",
    "status": "complete",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The GDC's core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.\nThe GDC's registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public's access to and experience of dental services.\nThe General Dental Council (GDC) invites responses to our invitation to tender, 'Registrant and student panels and associated services'. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).\nLOT I: Registrant Panel  with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nLOT 2: Dental Student Panel with estimated value of £480,000(ex. VAT) for 4 years i.e. (2+2)\nElement 1: Recruiting and Maintaining a Panel\nA2.16\tThe successful bidder/s must be able to recruit, develop and maintain a GDC Registrant or student panel that can be called upon to participate in a range of activities. We expect this to be a fixed price element of bidder/s' responses. \nA2.17\tThe panel must enable the GDC to capture and hear a diverse range of voices. This includes ensuring representation from underrepresented and less well served communities, as well as reflecting the diversity of roles within dental education, reflecting the roles on our register. We expect that panel members would 'opt in' to being approached by the GDC to take part in activities. We expect the successful bidder/s to:\n•\tWork with the GDC to understand the nature and requirements of the panel activities.\n•\tBe able to provide advice to the GDC on design or approach to activities to ensure the robustness of results.\n•\tConsider and define whether a longitudinal cohort as part of the panel is possible, and if this is the case, explain how this would be achieved, the advantages of having such a cohort and how this could be used.\n•\tBe able to manage and coordinate the end-to-end process of panel and activity recruitment.\nElement 2: Undertaking Panel Activities \nA2.20\tWhen the GDC wishes to use the either of the panels for activities, the GDC will request a fixed price quotation based on a detailed activity specification - request for quotation (RFQ). The RFQ will include all the typical relevant information to be able to price the activity to meet the specific requirements identified by the GDC.\nA2.21\tAs well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to: \n•\tSelection of the participants for the panel activity.\n•\tData protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention. \n•\tProvide a robust and detailed work plan for each panel activity.\n•\tInvitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n•\tDesign and gain approval for the approach to delivering panel activities.\n•\tUndertake the activity.\n•\tProvide the outputs from the panel activity as specified and agreed.\nA2.22\tThe successful bidder/s will need to provide the subject matter expertise needed for call down activities which will vary, from social research, to market research, to system, process and product development. Bidders can provide this through partnering to obtain the subject matter expertise.",
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PNVG-6917-QHLP",
      "name": "General Dental Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1G 8DQ",
        "countryName": "United Kingdom",
        "streetAddress": "37 Wimpole Street"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNVG-6917-QHLP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@GDC-uk.org"
      }
    },
    {
      "id": "GB-PPON-PMJG-4344-PVGY",
      "name": "University of Manchester",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKD33",
        "country": "GB",
        "locality": "Manchester",
        "postalCode": "M13 9PL",
        "countryName": "United Kingdom",
        "streetAddress": "Oxford Road, Manchester,"
      },
      "details": {
        "vcse": false,
        "scale": "large",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": true
      },
      "identifier": {
        "id": "PMJG-4344-PVGY",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "researchoperations@manchester.ac.uk"
      }
    },
    {
      "id": "GB-PPON-PDQX-4827-JYMV",
      "name": "Community Research Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKF22",
        "country": "GB",
        "locality": "Harborough",
        "postalCode": "LE16 9HE",
        "countryName": "United Kingdom",
        "streetAddress": "Northampton Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "PDQX-4827-JYMV",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "info@communityresearch.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}

{
  "id": "051059-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-08-22T19:05:17+01:00",
  "ocid": "ocds-h6vhtk-058d4d",
  "buyer": {
    "id": "GB-PPON-PNVG-6917-QHLP",
    "name": "General Dental Council"
  },
  "tender": {
    "id": "GDC-2025-014",
    "lots": [
      {
        "id": "1",
        "title": "Registrant Panel Requirements",
        "value": {
          "currency": "GBP",
          "amountGross": 360000
        },
        "status": "active",
        "renewal": {
          "description": "The contract will run for an initial two years with the option to renew annually for a further two years."
        },
        "hasRenewal": true,
        "description": "There are two distinct elements to the registrant panel requirements, element 1 and element 2.\nElement 1: Recruiting and Maintaining a GDC Registrant Panel involves the  recruitment, development and maintenance of a GDC registrant panel that can be called upon to participate in a range of activities.\nElement 2: Undertaking Registrant Panel Activities involves the management of  the end-to-end activity  which needs to include, but not limited to:\n- Selection of the participants for the panel activity.\n- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n- Provide a robust and detailed work plan for each panel activity.\n- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n- Design and gain approval for the approach to delivering panel activities.\n- Undertake the activity.\n- Provide the outputs from the panel activity as specified and agreed.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "Commercial Criteria"
            },
            {
              "name": "Criterion 2",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-23T23:59:59+00:00",
          "startDate": "2025-11-24T00:00:00+00:00",
          "maxExtentDate": "2029-11-23T23:59:59+00:00"
        }
      },
      {
        "id": "2",
        "title": "Student Panel Requirements",
        "value": {
          "currency": "GBP",
          "amountGross": 360000
        },
        "status": "active",
        "renewal": {
          "description": "The contract will run for an initial two years with the option to renew annually for a further two years."
        },
        "hasRenewal": true,
        "description": "There are two distinct elements to the student panel requirement:\nElement 1: Recruiting and Maintaining a GDC Student Panel. The successful bidder/s must be able to recruit, develop and maintain a GDC student panel that can be called upon to participate in a range of activities.\nElement 2: Undertaking Student Panel Activities . As well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to:\n- Selection of the participants for the panel activity.\n- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.\n- Provide a robust and detailed work plan for each panel activity.\n- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.\n- Design and gain approval for the approach to delivering panel activities.\n- Undertake the activity.\n- Provide the outputs from the panel activity as specified and agreed.",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "type": "price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "description": "Commercial Criteria"
            },
            {
              "name": "Criterion 2",
              "type": "quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "description": "Quality Criteria"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-11-23T23:59:59+00:00",
          "startDate": "2025-11-24T00:00:00+00:00",
          "maxExtentDate": "2029-11-23T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "73000000",
            "scheme": "CPV",
            "description": "Research and development services and related consultancy services"
          }
        ]
      },
      {
        "id": "2",
        "relatedLot": "2",
        "additionalClassifications": [
          {
            "id": "73200000",
            "scheme": "CPV",
            "description": "Research and development consultancy services"
          },
          {
            "id": "73210000",
            "scheme": "CPV",
            "description": "Research consultancy services"
          },
          {
            "id": "73300000",
            "scheme": "CPV",
            "description": "Design and execution of research and development"
          },
          {
            "id": "79315000",
            "scheme": "CPV",
            "description": "Social research services"
          }
        ]
      }
    ],
    "title": "Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services",
    "value": {
      "currency": "GBP",
      "amountGross": 720000
    },
    "status": "active",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "051059-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/051059-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-08-22T19:05:17+01:00"
      }
    ],
    "procedure": {
      "features": "The Bidder’s proposal will be evaluated using a two-stage process where if the bidders fail to meet the requirements of stage 1 will be discounted and their proposal will not be evaluated against the stage 2 evaluation criteria"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-11-21T23:59:59+00:00"
    },
    "description": "The GDC’s core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.\nThe GDC’s registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public's access to and experience of dental services.\nThe General Dental Council (GDC) invites responses to our invitation to tender, ‘Registrant and student panels and associated services’. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Research-and-development-consultancy-services./2SX662332H\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/2SX662332H",
    "tenderPeriod": {
      "endDate": "2025-09-26T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-09-05T17:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "To access the Invitation to Tender document and submit your tender please follow the link below, the Access Code is 222AD35555: \nhttps://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=975552681",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PNVG-6917-QHLP",
      "name": "General Dental Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1G 8DQ",
        "countryName": "United Kingdom",
        "streetAddress": "37 Wimpole St"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PNVG-6917-QHLP",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Olalekan Odefadehan",
        "email": "procurement@gdc-uk.org",
        "telephone": "020 7167 6282"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}