Official UK procurement notice
Invitation to Tender for Cleaning Services (Framework Agreement) at Washwood Heath MAT
Authority: WASHWOOD HEATH MULTI ACADEMY TRUST (Public body)·On behalf of: RED BOX CONSULTANCY SERVICES LIMITED
Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG31)
Framework ceiling (notional)£2,750,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 11 May 2026awarded 9 Jun 2026
Award (standstill) to Westgrove Support Services Ltd
Framework period 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026
What is being bought
Published requirement descriptionTo provide daily cleaning services to a Trust of schools including annual deep clean programme and lettings cleans across primary & secondary sites.
- No preliminary market engagement: Directing bidders to our Red Box Portal following a Pipeline Notice, asking bidders to upload pre- qual docs and register intent to bid.
CPV: School cleaning services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 3 bids received · 1 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Aug 2026
Published description of the framework
Internal Framework allowing new schools joining the Trust to join the existing contract with no competition required- for length
of initial contract term only- 5 years max.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,750,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 44%
- Commercial: 56%
Published award criteria (2)
- Commercial
- Quality
What this means for your bid
- Price carries 56 of 100 points: a 10% discount moves about 5.6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Invitation to Tender for Cleaning Services (Framework Agreement) at…” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Apr 2026, 14:15 BST
- Last source update
- 9 Jun 2026, 14:01 BST
- Award evaluation window
- Submission end – 5 Jun 2026
- FTS notice number
2026/S 000-034915- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068018Find a Tender
How it was run
Official noticeRun through: portal not identified
- Appointment period ends
- 11 May 2026, 10:00 BST
- Clarification deadline
- 4 May 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
If not yet registered on the Red Box tender portal, please email to request a log in. [email protected]
Timeline
10 Apr 2026 → 1 Aug 2026 · 10 dates- Planning notice published194 days ago10 Apr 2026, 14:15 BST
- Next notice expected189 days ago14 Apr 2026, 23:59 BST
- Tender notice published188 days ago16 Apr 2026, 18:27 BST
- Clarification questions by170 days ago4 May 2026, 16:00 BST
- Admission / appointment period ends163 days ago · period end, not a bid countdown11 May 2026, 10:00 BST
- Award decision expected by137 days ago5 Jun 2026, 23:59 BST
- Assessment summaries sent134 days ago9 Jun 2026, 00:00 BST
- Latest notice published134 days ago9 Jun 2026, 14:01 BST
- Standstill ends123 days ago19 Jun 2026, 23:59 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
Notice history
10 events · 4 releases on Find a Tender · since 10 Apr 2026- Pipeline notice published10 Apr 2026, 14:15 BSTUK1
- Tender notice published16 Apr 2026, 18:27 BSTUK4
- Published value published: £2,750,00016 Apr 2026, 18:27 BST
- Status changed to active16 Apr 2026, 18:27 BST
- Deadline published: 11 May 2026, 16:00 BST16 Apr 2026, 18:27 BST
- Tender notice published16 Apr 2026, 18:30 BSTUK4
- Deadline moved to 11 May 2026, 10:00 BST16 Apr 2026, 18:30 BST+0 days · was 11 May 2026, 16:00 BST
- Contract award notice published9 Jun 2026, 14:01 BSTUK6
- Status changed to complete9 Jun 2026, 14:01 BST
- Contract signature expected20 Jul 2026, 23:59 BSTscheduled
Published amendments (1)
Bid Deadline- moved to 10am, Monday 11th May
Routine re-releases (4)
- 2026-04: 1 release · 10 Apr 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 11 award · see the list ↓
Bids received 33 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Westgrove Support Services Ltd1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: 2 x 12 month optional extentions | £3,879,080 | 9 Jun 2026standstill to 19 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders · 10 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- RED BOX CONSULTANCY SERVICES LIMITEDProcess contact pointProcuring entityProcurement consultation, ITT document writing, evaluation & scoring, facilitating prresentations
Framework contractors & participating bidders
1 commercial party on the notice- WESTGROVE SUPPORT SERVICES LIMITEDFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications If not already registered on the Red Box Portal, please email to request a log in [email protected]
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender