Official UK procurement notice
Internal Audit Services · HW Controls & Assurance Ltd for East Midlands Housing Group (Aug 2025)
Authority: East Midlands Housing Group (Housing)
What is being bought
Published requirement descriptionSuppliers are invited to tender for the provision of East Midland Housing Group's internal audit services for the next three to six years.
- How the procedure runs: The first stage will invite requests to participate, with suppliers asked to answer standard some standard selection questions, as well as some scored selection questions. These responses will be assessed against the stated criteria and four suppliers will be invited to tender. The tender stage will ask suppliers to submit a written proposal, as well as to present their tenders to the evaluation panel over Teams. Both written proposals, along with the presented tenders will be assessed against the stated criteria. The highest scored tender will be awarded the contract.
- No preliminary market engagement: Did not carry out preliminary market engagement
CPV: Internal audit services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
- Economic & financial standing
All conditions of participation, selection and award criteria are outlined in the tender documents.
- Technical & professional ability
All conditions of participation, selection and award criteria are outlined in the tender documents.
- Condition of participationshortlisting
All conditions of participation, selection and award criteria are outlined in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 60%
- Price: 40%
Published award criteria (2)
- Price
- Non-Price
- Economic & financial standing
All conditions of participation, selection and award criteria are outlined in the tender documents.
- Technical & professional ability
All conditions of participation, selection and award criteria are outlined in the tender documents.
- Condition of participationshortlisting
All conditions of participation, selection and award criteria are outlined in the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2025, 13:54 BST
- Last source update
- 8 Jan 2026, 10:32 GMT
- Award evaluation window
- Submission end – 17 Nov 2025
- FTS notice number
2025/S 000-050194- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058b5aFind a Tender- Contract terms summary
After the award of the initial contract, EMH shall provide a purchase order for the 2026/2027 audit, which will provide invoicing instructions. A new purchase order shall be provided each year, allowing for the price increases above.
- How it runs
The first stage will invite requests to participate, with suppliers asked to answer standard some standard selection questions, as well as some scored selection questions. These responses will be assessed against the stated criteria and four suppliers will be invited to tender.
The tender stage will ask suppliers to submit a written proposal, as well as to present their tenders to the evaluation panel over Teams. Both written proposals, along with the presented tenders will be assessed against the stated criteria. The highest scored tender will be awarded the contract.
How it was run
Official notice- Requests to participate (first stage)
- 17 Sept 2025, 12:00 BST
- Submission deadline
- 17 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement documents are available for unrestricted and full direct access, free of charge, at:
www.mytenders.co.uk/Register/Register_St… ↗
Additional information can be obtained from the above-mentioned address.
Tenders or requests to participate must be submitted electronically via
www.mytenders.co.uk/Register/Register_St… ↗
Tenders or requests to participate must be submitted to the above-mentioned address.
Timeline
20 Aug 2025 → 1 Apr 2026 · 7 dates- Tender notice published20 Aug 2025, 13:54 BST
- Submission deadline398 days ago17 Sept 2025, 12:00 BST
- Award decision expected by336 days ago17 Nov 2025, 23:59 GMT
- Assessment summaries sent316 days ago8 Dec 2025
- Standstill ends306 days ago17 Dec 2025, 23:59 GMT
- Latest notice published285 days ago8 Jan 2026, 10:32 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
Notice history
6 events · 4 releases on Find a Tender · since 20 Aug 2025- Tender notice published20 Aug 2025, 13:54 BSTUK4
- Tender notice published20 Aug 2025, 14:01 BSTUK4
- Contract award notice published8 Dec 2025, 16:38 GMTUK6
- Status changed to complete8 Dec 2025, 16:38 GMT
- Contract signature expected19 Dec 2025, 23:59 GMTscheduled
- Contract details notice published8 Jan 2026, 10:32 GMTUK7
Published amendments (1)
Change to selection stage deadline from 24th September 2025 to 17th September 2025 due to an admin error.
Routine re-releases (4)
- 2025-08: 1 release · 20 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| HW Controls & Assurance LtdSME1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032Extensions: The contract may be extended for a further three years in annual increments at the sole discretion of EMH. | £500,000 | 5 Dec 2025 | Awarded |
Contracts
Internal Audit Services · HW Controls & Assurance LtdSME
- Signed
- 8 Jan 2026
- Value
- £500,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2032 with extensions
- Status
- active
- Extensions
- Option to extend for a further three 12-month periods until a maximum of 31st March 2032. All extension periods shall be agreed in writing, no later than three months prior to the expiry of the contract.
No agreed KPIs: Contract value is not above £5 million including VAT and therefore the setting of KPIs is not required.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 5 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HW CONTROLS & ASSURANCE LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender