Integrated Project Management Information System (PMIS) RFI

{
  "id": "060231-2025",
  "tag": [
    "planning"
  ],
  "date": "2025-09-26T15:01:09+01:00",
  "ocid": "ocds-h6vhtk-05a369",
  "buyer": {
    "id": "GB-FTS-14372",
    "name": "University of Ulster"
  },
  "tender": {
    "id": "EXP2305 / project_28878 / PQQ_4683",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system.\nWe are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include - \n- Strategic alignment, prioritisation and what-if analysis;\n- Portfolio, programme and project management;\n- Project planning, management, and execution;\n- Task management;\n- Financial management;\n- Reporting and analytics;\n- Benefits management;\n- Risk and issue management;\n- Change request management;\n- Dependency management;\n- POL Migration process; and\n- Intuitive User Experience and Interface. Additional information: Following Microsoft’s recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK"
          },
          {
            "region": "UKN0"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          {
            "id": "72200000",
            "scheme": "CPV",
            "description": "Software programming and consultancy services"
          },
          {
            "id": "72224100",
            "scheme": "CPV",
            "description": "System implementation planning services"
          },
          {
            "id": "72250000",
            "scheme": "CPV",
            "description": "System and support services"
          },
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "72263000",
            "scheme": "CPV",
            "description": "Software implementation services"
          }
        ]
      }
    ],
    "title": "Integrated Project Management Information System (PMIS) RFI",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract.\nThe procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for an integrated PMIS contract.\nIt is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published. \nPlease note that all information provided in this RFI is indicative only and subject to change.  The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes.\nThis RFI is intended as an awareness, communication and information-gathering exercise.  An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.",
    "communication": {
      "futureNoticeDate": "2025-09-26T00:00:00+01:00"
    },
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-14372",
      "name": "University of Ulster",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "Coleraine",
        "postalCode": "BT52 1SA",
        "countryName": "United Kingdom",
        "streetAddress": "Block X Room X031, Cromore Road"
      },
      "details": {
        "url": "http://www.ulster.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "legalName": "University of Ulster"
      },
      "contactPoint": {
        "email": "procurement_enquiries@ulster.ac.uk",
        "telephone": "+44 02870124227"
      }
    }
  ],
  "language": "en",
  "description": "Appendix 1 and Appendix 2 of this RFI should be fully completed by interested potential service providers and returned via eSourcingNI no later than 3pm on Friday 10th October 2025 (RFI Submission Date).",
  "initiationType": "tender"
}