Find a TenderPast planning notice
Published 26 Sept 2025, 15:01 BST

Official UK procurement notice

Integrated Project Management Information System (PMIS) RFI

Official notice

Authority: University of Ulster (Education)

Services
Planned pipeline valueValue not publishedpipeline notice, not a live tender
Tender notice expected 26 Sept 2025from the planned procurement notice

What is being bought

Published requirement description

The purpose of this Prior Information Notice (PIN) and Request for Information (RFI) is to invite potential service providers to express an interest and provide information to assist with best practice system specification for an integrated Project Management Information System (PMIS) contract.

The procurement route, duration and type of contract(s) shall be determined following this preliminary market consultation and engagement with market participants. It is this which will inform the University’s strategy for an integrated PMIS contract.

It is important to note that this PIN / RFI is not a call for competition, a pre-qualification questionnaire, part of any pre-qualification / selection process or a current tender opportunity. Potential service providers will need to express an interest in any future tender opportunity once a Contract Notice (or equivalent) is published.

Please note that all information provided in this RFI is indicative only and subject to change. The University reserves the right, at its absolute discretion, to modify this information at any time and for any reason. Information requested at this stage is not for evaluation purposes.

This RFI is intended as an awareness, communication and information-gathering exercise. An expression of interest is no indication of a commitment to participate in the RFI process, nor does it infer any preferential or special status on those individuals and organisations who express an interest in the RFI exercise.

CPV: IT services: consulting, software development, Internet and support · Software implementation services · Software programming and consultancy services · Software-related services · System and support services · System implementation planning services

The lotProcurement structure

single lot · no lot value published
Lot #1In line with the PIN, Ulster University is carrying out market research to understand…Planned

In line with the PIN, Ulster University is carrying out market research to understand the current marketplace for an integrated Project Management Information System (PMIS) to replace our existing Project Online (POL) system.

We are seeking to better understand the minimum industry standards and options available to the University currently available in the market to include -

  • Strategic alignment, prioritisation and what-if analysis;
  • Portfolio, programme and project management;
  • Project planning, management, and execution;
  • Task management;
  • Financial management;
  • Reporting and analytics;
  • Benefits management;
  • Risk and issue management;
  • Change request management;
  • Dependency management;
  • POL Migration process; and
  • Intuitive User Experience and Interface. Additional information: Following Microsoft’s recent announcement to decommission Project Online in September 2026 with some system functionality ceasing from April 2026, the University is looking for alternative solutions from potential service providers in the marketplace.
Delivery: UK, Northern Ireland

Procedure terms & legal framework

From the official record · publisher note attached
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
26 Sept 2025, 15:01 BST
Last source update
26 Sept 2025, 15:01 BST
Authority reference
EXP2305 / project_28878 / PQQ_4683
FTS notice number
2025/S 000-060231
Classification (CPV)
IT services: consulting, software development, Internet and supportSoftware implementation servicesSoftware programming and consultancy servicesSoftware-related servicesSystem and support servicesSystem implementation planning services
Delivery area
UKNorthern Ireland (UKN0)
Official registry OCID
ocds-h6vhtk-05a369 Find a Tender

Publisher note: Appendix 1 and Appendix 2 of this RFI should be fully completed by interested potential service providers and returned via eSourcingNI no later than 3pm on Friday 10th October 2025 (RFI Submission Date).

How it was run

Official notice
Submission deadline
—

Timeline

26 Sept 2025 → 26 Sept 2025 · 2 dates
  1. Tender notice expected391 days ago
    26 Sept 2025, 00:00 BST
  2. Notice published391 days ago
    26 Sept 2025, 15:01 BST

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

University of Ulster

Contracting authorityEducationBody governed by public lawEducation Block X Room X031, Cromore Road, Coleraine, Northern Ireland, BT52 1SAContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.