Official UK procurement notice
Installation, Maintenance and Dismantling of the Matlock Bath Illuminations' Lighting
Authority: Derbyshire Dales District Council (Local council)
Derbyshire Dales District Council (the Council) is seeking a single Supplier to erect, maintain and dismantle the decorative lights for the 2027, 2028 and 2029 Matlock Bath Illuminations event. Matlock Bath Illuminations is a family event which operates within Derwent Gardens, the Water Gardens and Lovers' Walks areas located on the south side of the village in Matlock Bath. There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs.
What is being bought
Published requirement descriptionDerbyshire Dales District Council (the Council) is seeking a single Supplier to erect, maintain and dismantle the decorative lights for the 2027, 2028 and 2029 Matlock Bath Illuminations event.
Matlock Bath Illuminations is a family event which operates within Derwent Gardens, the Water Gardens and Lovers' Walks areas located on the south side of the village in Matlock Bath. The requirements include the utilisation of wiring, switchgear, flood lamps and fluorescent tubes to effectively and safely light the natural features of the area and provide electrical support on event nights.
The event takes place over 8 weekends during September and October and occasionally November. Each year will consist of 16 nights; the provisional 2027 event dates are:
Saturday 11, 18, 25, September & 2, 9, 16, 23, 30 October
Sunday 19, 26 September, 3, 10, 17, 24 and 31 October
Friday 29 October
Confirmed event night dates will be notified in March each year.
The event sells approximately 50,000 tickets during the season (dependant on cancellation due to weather conditions).
The initial contract period is 27 months, to cover the 2027, 2028 and 2029 events. The contract is estimated to commence 16 August 2027 and expire 30 November 2029.
There will be an option to extend the contract for two years in annual increments, subject to satisfactory performance and business needs.
- The authority expects to re-tender this requirement around 23 Sept 2030, 23:59 BST.
CPV: Commissioning of public lighting installations · Electrical wiring and fitting work · Installation of outdoor illumination equipment · Lighting equipment and electric lamps · Repair and maintenance services of electrical machinery, apparatus and associated equipment
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£203,280
- Economic & financial standing
Conditions of participation have been set for this procurement in relation to Economic and Financial Standing, Insurance Cover and Legal Capacity. These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
- Technical & professional ability
Conditions of participation have been set for this procurement in relation to:
Modern Slavery Act 2015
Organisational Standards / Qualifications
Quality Management
Health and Safety
Environmental Legislation
Equality and Human Rights
These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price: The price assessment for this tender is based on the total tendered price submitted in accordance with the Pricing Schedule.
- Quality
- Economic & financial standing
Conditions of participation have been set for this procurement in relation to Economic and Financial Standing, Insurance Cover and Legal Capacity. These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
- Technical & professional ability
Conditions of participation have been set for this procurement in relation to:
Modern Slavery Act 2015
Organisational Standards / Qualifications
Quality Management
Health and Safety
Environmental Legislation
Equality and Human Rights
These are detailed in the tender documents. Bidders will need to demonstrate they meet the conditions of participation before any award can be made.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 23 Sept 2030
- First published
- 21 Sept 2026, 13:20 BST
- Last source update
- 21 Sept 2026, 13:20 BST
- Award evaluation window
- Submission end – 4 Dec 2026
- Authority reference
DDPT083- FTS notice number
2026/S 000-089143- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07766eFind a Tender
- Risks
Prospective tenderers should note that this contract may be affected by Local Government Reorganisation (LGR). In accordance with Schedule 8 of the Procurement Act 2023, this contract may be novated to a successor council or otherwise modified to reflect the requirements of any new council arrangements arising from LGR. The exact nature of any modification or novation cannot be determined at this time, but such changes will be managed under both the Procurement Act 2023 and the contractual provisions
How it was run
Official notice- Submission deadline
- 6 Nov 2026, 12:00 GMT
- Clarification deadline
- 21 Oct 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The procurement is being managed electronically, using the councils e-tendering system, The council will only accept submissions through the e-tendering system.
Timeline
21 Sept 2026 → 16 Aug 2027 · 5 dates- Tender notice published47 days ago21 Sept 2026, 13:20 BST
- Clarification questions by17 days ago21 Oct 2026, 16:00 BST
- Submission deadline29h ago6 Nov 2026, 12:00 GMT
- Today7 Nov 2026
- Award decision expected byin 27 days4 Dec 2026, 23:59 GMT
- Contract startsin 281 days16 Aug 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published21 Sept 2026, 13:20 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The procurement is being managed electronically, using the councils e-tendering system, please select the link which will transfer you to our e-tendering system where you can register your interest and access the documents. The council will only accept expressions of interest thr…
Notices published for this procedure
- Tender notice Tender notice on Find a Tender