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Find a TenderCancelledProcurement termination notice
Published 13 Oct 2025, 16:46 BST

Official UK procurement notice

In Cab Waste Management System

Official notice

Authority: Test Valley Borough Council (Local council)

GoodsOpen procedureAbove threshold
Sectors: Software Packages & ERP (48) Delivery: South East (UKJ3)
Published estimate£250,000≈ £83k / year · £300,000 inc. VAT
Submissions closed 7 Nov 2025
Contract term 3 yrsends 1 Apr 2029 · up to 1 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Test Valley Borough Council (TVBC) proposes to enter into a contract for up to 5 years (a 3 year initial term, with a possible two further extension periods of 1 year each) for the provision of an in-cab waste management system that allows multi-stream waste collections to be managed digitally as described in the specification.

CPV: Software package and information systems

Open work like this

This notice no longer takes bids · live search, filters set

Open tenders from Test Valley Borough CouncilSearch filtered to this authorityOpen tenders in Software Packages & ERPSearch filtered to CPV 48Contracts ending in Software Packages & ERPRetender Radar, CPV 48: incumbents and end dates for the next 12 months

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£250,000
Contract period: 1 Apr 2026 – 1 Apr 2029 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £250,000 exc. VAT · £300,000 inc. VAT
Delivery: South East
Extensions: 3 Years (with up to two 1 year extensions, five years in total)
48000000 Software package and information systems
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As described in the tender documents.

  • Technical & professional ability

    As described in the tender documents.

What it takes to win
i

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Core Functionality: Core Functionality 20%
  • Routing & Route Optimising: Routing & Route Optimising 10%
  • Reporting & Analytics: Reporting & Analytics 10%
  • Finance & Payments: Finance & Payments 10%
  • Implementation, Support & Maintenance: Implementation, Support & Maintenance 10%
  • IT Requirements & Data Protection: IT Requirements & Data Protection Pass/Fail
  • Cost: Cost 40%
Conditions of participation2
  • Economic & financial standing

    As described in the tender documents.

  • Technical & professional ability

    As described in the tender documents.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
supplier not published—19 Jan 2026CancelledAfter completing a detailed evaluation of all the submissions, we have made the decision not to award at this time, to enable a retrospective view and reconsideration of all our requirements.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Oct 2025, 16:46 BST
Last source update
20 Jan 2026, 14:52 GMT
Award evaluation window
Submission end – 9 Dec 2025
Authority reference
ENV091
FTS notice number
2025/S 000-064937
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Software package and information systems
Delivery area
South East (UKJ3)
Official registry OCID
ocds-h6vhtk-05aea9 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
7 Nov 2025, 12:00 GMT
Clarification deadline
31 Oct 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

13 Oct 2025 → 1 Apr 2026 · 6 dates
  1. Tender notice published397 days ago
    13 Oct 2025, 16:46 BST
  2. Clarification questions by379 days ago
    31 Oct 2025, 12:00 GMT
  3. Submission deadline372 days ago
    7 Nov 2025, 12:00 GMT
  4. Award decision expected by340 days ago
    9 Dec 2025, 23:59 GMT
  5. Latest notice published298 days ago
    20 Jan 2026, 14:52 GMT
  6. Contract starts228 days ago
    1 Apr 2026

Notice history

3 events · 2 releases on Find a Tender · since 13 Oct 2025
  1. Tender notice published
    13 Oct 2025, 16:46 BST
    UK4
  2. Procurement termination notice published
    20 Jan 2026, 14:52 GMT
    UK12
  3. Status changed to complete
    20 Jan 2026, 14:52 GMT

Contracting authority & participating public bodies

Test Valley Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNBR-9184-HTQT Beech Hurst, Weyhill Road,, Andover, South East, SP10 3AJContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender