Official UK procurement notice
ID730 - Communal Cleaning and Window Cleaning — Stage 1 - Procurement Specific Questionnaire (PSQ) - ID730
Authority: TRENT & DOVE HOUSING LIMITED (Public body)
Trent & Dove Housing is seeking to appoint a single suitably qualified and experienced contractor to deliver an integrated communal cleaning and window cleaning service across its housing portfolio and corporate premises. The contract will include programmed communal cleaning, cleaning of shared areas within Independent Living / Over-55 schemes, corporate cleaning at Trinity Square, and cyclical and, where required, ad-hoc window cleaning, deep cleaning and floor-treatment services. The contract is intended to be awarded for an initial three-year period, with the option to extend for two further 12-month periods, subject to satisfactory performance. Suppliers are required to complete and submit the Stage 1 PSQ in accordance with the attached procurement documents.
What is being bought
Published requirement descriptionTrent & Dove Housing is seeking to appoint a single suitably qualified and experienced contractor to deliver an integrated communal cleaning and window cleaning service across its housing portfolio and corporate premises.
The contract will include programmed communal cleaning, cleaning of shared areas within Independent Living / Over-55 schemes, corporate cleaning at Trinity Square, and cyclical and, where required, ad-hoc window cleaning, deep cleaning and floor-treatment services.
The objective of the procurement is to provide consistently clean, safe, hygienic and presentable environments for residents, visitors and colleagues, while improving service quality, accountability and value for money. The contract will also provide greater visibility of service delivery through structured reporting, digital monitoring, auditable attendance and completion records, and clear performance standards.
The contract is intended to be awarded for an initial three-year period, with the option to extend for two further 12-month periods, subject to satisfactory performance.
Stage 1: Stage 1 – Procurement Specific Questionnaire (PSQ) / Conditions of Participation.
Suppliers are required to complete and submit the Stage 1 PSQ in accordance with the attached procurement documents. This stage will assess supplier eligibility, exclusion grounds, economic and financial standing, technical capability and the project-specific selection criteria.
Following evaluation, Trent & Dove Housing intends to invite up to six of the highest-scoring compliant Suppliers to progress to Stage 2 – Invitation to Tender (ITT).
Suppliers should read all attached Stage 1 documents carefully before submitting their response.
- How the procedure runs: This procurement is run as a competitive flexible procedure. Suppliers respond to this notice with a request to participate; those meeting the conditions of participation are then invited to tender.
CPV: Accommodation, building and window cleaning services · Building-cleaning services · Cleaning services · Office cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Technical / Quality: 100%
Published award criteria (1)
- Technical / Quality
No conditions of participation were published on the notice; check the tender documents.
- Turnover usually expected at this size: about £727,203 (twice the annual value).
Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How TRENT & DOVE HOUSING LIMITED buys Cleaning services (CPV 9091), and who usually turns up
TRENT & DOVE HOUSING LIMITED’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in West Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 108 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid18% / 3%
2–345% / 8%
4–627% / 48%
7+9% / 41%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate16%
Within ±2%45%
Above estimate39%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 9091Published estimate£1.8m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid4%
2–313%
4–667%
7+16%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 73 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£1.8m
Estimate£1.8m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £250m44 awards in 36m · last 1 month ago | 15 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
| £130m20 awards in 36m · last 2 months ago | 17 live · £55m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=15 | |
| £7.8m32 awards in 36m · last this month | 11 live · £1.5m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=15 | |
| £12m9 awards in 36m · last 2 months ago | 5 live · £5.4m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £1.7m5 awards in 36m · last 2 months ago | 1 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder contracts appear on the Retender Radar, not yet in these figures.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Nov 2026, 15:10 GMT
- Last source update
- 3 Nov 2026, 15:10 GMT
- Award evaluation window
- Submission end – 6 Apr 2027
- FTS notice number
2026/S 000-104330- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0796daFind a Tender
- How it runs
This procurement is run as a competitive flexible procedure. Suppliers respond to this notice with a request to participate; those meeting the conditions of participation are then invited to tender.
How to participate & submission route
Official notice Submit via portal- Requests to participate (first stage)
- 11 Dec 2026, 12:00 GMT
- Tender submission deadline
- 11 Dec 2026, 12:00 GMT
- Clarification deadline
- 4 Dec 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically at suppliers.esourcingdata.com/supplier/tenders/693… ↗ via the eSourcing Data supplier portal.
Timeline
3 Nov 2026 → 10 May 2027 · 5 dates- Tender notice published11h ago3 Nov 2026, 15:10 GMT
- Today4 Nov 2026
- Clarification questions byin 30 days4 Dec 2026, 17:00 GMT
- Submission deadlinein 37 days11 Dec 2026, 12:00 GMT
- Award decision expected byin 152 days6 Apr 2027, 00:59 BST
- Contract startsin 186 days10 May 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published3 Nov 2026, 15:10 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Document 1 - Information and Instructions
- Bidding documents and specifications Document 2 - PSQ (Stage 1)
- Bidding documents and specifications Document 3 - Specification
- Bidding documents and specifications Document 5 - Financial Assessment Template
- Bidding documents and specifications Supplier Bid Guidance
- Bidding documents and specifications eSourcing OS Supplier Guide GBS Procure
- Bidding documents and specifications Document 4 - Preliminaries (Stage 1)
Notices published for this procedure
- Tender notice Tender notice on Find a Tender