Official UK procurement notice
ID 4281736 - DoJ - NICTS - Supply and Delivery of Legal Subscription Titles
Authority: The Northern Ireland Courts and Tribunal Service·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Northern Ireland Courts and Tribunals Service, more specifically the Office of the Lady Chief Justice, has a primary role in supporting the work of the Judiciary, the efficient and effective functioning of the courts and the delivery of the administration of justice in Northern Ireland. One of the major support functions is providing a legal library and information service to all tiers of the Judiciary, legal support staff and court administrators. The Library and Information Service functions in a high profile and fast paced environment with a requirement to deliver ‘at speed’ and to ‘pre-empt’ knowledge needs where possible. Items may be required at short notice and delay in their receipt can effect delay in decision making, lead to greater financial cost and making incorrect or un-researched decisions leading to loss of confidence, criticism and reputational damage to the Judiciary. The Northern Ireland Courts and Tribunals Service (NICTS) is seeking to establish a contract for the supply and delivery of legal subscription titles in print and/or electronic format.
CPV: Journals · Law-courts-related administrative services · Library and archive services · Library services · Official journals · Printed books · Textbooks
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Proposed Methodology: 39%
- Contract Management / Contingency Arrangements: 21%
- Percentage Discount Offered: 30%
- Delivery Charge: 10%
Published award criteria (4)
- Proposed Methodology: 39
- Contract Management / Contingency Arrangements: 21
- Percentage Discount Offered: 30
- Delivery Charge: 10
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Aug 2022, 15:56 BST
- Last source update
- 19 Oct 2022, 10:04 BST
- Award evaluation window
- 15 Sept 2022 – …
- FTS notice number
2022/S 000-029406- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035be1Find a Tender
- Review procedure
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the Public Contracts Regulations (as amended) 2015..
Publisher note: Please note that information relating to contractors engaged by the Northern Ireland Department of Justice, and associated bodies is not published in any publicly accessible forum or publication. This is to protect such contractors, whose security and safety could be threatened by dissident terrorist organisations still active in Northern Ireland if their details became known. This is consistent with Regulation 50(6)(a). . . The estimated contract value is a broad estimate only and includes additional quantum for unforeseen demand and to future proof for additional potential. There is no guarantee of any level of business under this contract. The estimate is not deemed to be a condition of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. The contractor’s performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice..
How it was run
Official notice- Submission deadline
- 15 Sept 2022, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 15 Sept 2022, 15:30 BST
Timeline
15 Sept 2022 → 14 Dec 2022 · 4 dates- Submission deadline15 Sept 2022, 15:00 BST
- Bids opened15 Sept 2022, 15:30 BST
- Notice published19 Oct 2022, 10:04 BST
- Bids must remain valid until14 Dec 2022, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 19 Oct 2022- Status changed to complete19 Oct 2022, 10:04 BST
- Buyer details updated19 Oct 2022, 10:04 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Information withheld for security reasonsSMEContract | £600,000 † | — | Awarded |
Contracts
Contract · Information withheld for security reasonsSME
- Signed
- 18 Oct 2022
- Value
- £600,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Northern Ireland Courts and Tribunal ServiceContracting authorityBody governed by public lawGeneral public services
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation proceduresMediation bodyReview body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Mediation bodyReview body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for security reasonsAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria