Official UK procurement notice
IA3030 Framework Agreement for Maintenance of Fixed Equipment
Authority: Staffordshire County Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThe scope of this Agreement is to provide a service for the maintenance and periodic service & maintenance of Equipment as more particularly referred to in Section A5 of the specification
Services to equipment that shall comprise, but not be limited to: -
- a full comprehensive periodic service maintenance and repair provision (the ‘Periodic
Service Maintenance Visits’);
- the removal and storage of Fixed Equipment;
- minor modifications as instructed by the Fixed Equipment Management Team;
- the use of spares from Fixed Equipment removals to undertake repairs;
- a twenty-four (24) hour call out facility;
- Services as may be expressly required by the County Council from time-to-time following a
Thorough Examination of the Equipment by the County Council’s insurance providers (as
detailed in Section C6 of this Specification).
- Recurrence: A notice to renew the framework will be issued early 2027
CPV: Lift-maintenance services · Repair and maintenance services · Stairlifts
How this framework works
From the published notice- Places
- up to 1 suppliers · 4 bids received (4.0 per place) · 1 appointed (full)
- Framework period
- 4 yrs 1 mo from 1 Sept 2023
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£780,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 20
- Price: 80
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “IA3030 Framework Agreement for Maintenance of Fixed Equipment” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · A notice to renew the framework will be issued early 2027
- First published
- 16 Feb 2023, 13:03 GMT
- Last source update
- 17 May 2023, 15:03 BST
- Award evaluation window
- 21 Mar 2023 – …
- Authority reference
DN1469- FTS notice number
2023/S 000-014080- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03a627Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision
notice is communicated to tenderers.
The award decision process will specify the criteria for the award of the contract/framework
agreement, the reasons for the decision, including the characteristics and relative
advantages, the name and score of the successful tender(s), and will specify when the
standstill period is expected to end or the date before which the Contracting Authority will
not conclude the contract / framework agreement.
If an appeal regarding the award of a contract / framework agreement has not been
successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties
who have been harmed or are at risk of a breach of the rules to take action in the High Court
(England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). The Court may order
the setting aside of the award decision or may order the Contracting Authority to amend any
document and may award damages.
If an agreement has been entered into the Court may make a declaration of ineffectiveness
or may order that the duration of any relevant specific contract be shortened and
additionally may award damages.
The time limit for seeking such a declaration is generally 30 days from notification of the
award (either by award decision notification or contract award notice depending upon the
circumstances) or otherwise 6 months.
Publisher note: This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register - follow the link to Proactis electronic tendering: — https://supplierlive.proactisp2p.com/Account/Login If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to [email protected] This procurement is for a Framework Agreement between the appointed providers and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required. The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding. All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details. The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required. As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. Financing / Payment: — payments may be made following acceptance by the banking agents of Staffordshire County Council. Legal form of groups of providers: — no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance. For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge: — http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.asp
How it was run
Official notice- Appointment period ends
- 22 Mar 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 21 Mar 2023, 13:00 GMT
Timeline
21 Mar 2023 → 1 Sept 2023 · 4 dates- Bids opened21 Mar 2023, 13:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown22 Mar 2023, 12:00 GMT
- Notice published17 May 2023, 15:03 BST
- Contract starts1 Sept 2023, 00:00 BST
Notice history
4 events · 3 releases on Find a Tender · since 20 Mar 2023- Deadline moved to 22 Mar 2023, 12:00 GMT20 Mar 2023, 10:48 GMT+1 days · was 21 Mar 2023, 12:00 GMT
- Buyer details updated20 Mar 2023, 10:48 GMT
- Status changed to complete17 May 2023, 15:03 BST
- Buyer details updated17 May 2023, 15:03 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 21 Mar 2023 | 22 Mar 2023 | +1 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
IA3030 Framework Agreement for Maintenance of Fixed Equipment
- Signed
- 16 May 2023
- Value
- —
- Period
- … – 30 Sept 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic | 3 | — | £780,000 – £1,300,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
1 commercial party on the notice- Lift and Engineering Services LtdFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.