TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 12 Dec 2022, 13:00 GMT

Official UK procurement notice

IA2882 The Provision and Installation of Windows and Doors

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 7 public authorities

Framework agreementWorksOpen procedureSME suitable
Sectors: Construction & Civil Engineering (45) Delivery: West Midlands (UKG)
Framework ceiling (notional)£3,000,000framework ceiling, not attributable revenue
Submissions closed 6 Feb 2023awarded 28 Apr 2023
Framework period 4 yrsends 11 May 2027 · starts 12 May 2023

What is being bought

Published requirement description

Staffordshire County Council wish to procure a new agreement or utilise the call-off arrangements of an independent pre-procured agreement to deploy works and service For the provision and installation of PVC-u Windows, Aluminium Doors and Ancillary Work

  • Recurrence: It is envisaged that contract advert notices for the next framework agreement may be placed within the next 2 or 3 years. This cannot be guaranteed.

CPV: Installation of doors and windows · Installation of doors and windows and related components

How this framework works

From the published notice
Places
up to 4 suppliers · 4 bids received (1.0 per place) · 3 appointed
Framework period
4 yrs from 12 May 2023

The lotProcurement structure

single lot · no lot value published
Lot #1For the provision and installation of Windows and Aluminium Doors and Ancillary WorkCancelled 4 yrs

For the provision and installation of Windows and Aluminium Doors and Ancillary Work

To provide the Customer with an agreed schedule of rates for, as a minimum, the renewal of windows, doors, storey height frames and curtain walling systems including all associated works.

The work will generally consist of a comprehensive service to provide, install, replace windows, doors, storey height frames and curtain walling systems to what will be predominately single storey buildings with there being occasional two and three storey buildings. These works will have been identified through condition surveys and asset management plans.

Individual projects will include all labours and associated works, perimeter protection, full scaffolding, site compounds, welfare facilities and waste management.

The value of each project will usually range between £10,000 and £50,000 with some projects reaching values outside of this.

There is no cap on project size.

Properties will include Customer-owned properties, public sector estate and infrastructure, schools (maintained or otherwise), Academies, Free schools, libraries, community buildings, general offices, education/higher education property, health & social care buildings, emergency services buildings, occasional nursery facilities, sports facilities, council owned housing stock and light commercial industrial units.

Contract period: 12 May 2023 – 11 May 2027 (4 yrs)
Delivery: West Midlands · Staffordshire
Variant bids: not allowed
45421130 Installation of doors and windows

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Quality Questions: 20%
  • price: 80%
Published award criteria (2)
  • Quality Questions: 20
  • Price: 80
Conditions of participation1
  • Suitability

    Staffordshire County Council requires its successful supplier(s) to have ongoing independent 3rd party Accreditations which meet the following requirements during the term of the framework and subsequent call-offcontracts:

    1. Compliant to the PAS91 pre-qualification sections.

    Such accrediting bodies which meet this could include a relevant category in Constructionline (e.g. accredited to a membership level of ‘Silver’), or CHAS (e.g. to a level of ‘Premium’), or equivalents.

    Please refer to the procurement documentation for more details.

    1. To have a compliant health and safety accreditation performed by a Safety Schemes in Procurement (‘SSIP’) registered member, for example CHAS or equivalents.
    2. To have Principle Contractor status.

    Please refer to the procurement documentation for more details.

    Any Accreditations used as an 'exemption' to criteria in the procurement process must be valid, current and compliant or to state they are in the process of being accredited, being re-accredited, or have applied for accreditation.

    Suppliers must have updated all 3rd party accreditation databases

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “IA2882 The Provision and Installation of Windows and Doors” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Works
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · It is envisaged that contract advert notices for the next framework agreement may be placed within the next 2 or 3 years. This cannot be guaranteed.

First published
12 Dec 2022, 13:00 GMT
Last source update
3 May 2023, 13:55 BST
Award evaluation window
30 Jan 2023 – …
Authority reference
DN1438
FTS notice number
2023/S 000-012658
Classification (CPV)
Installation of doors and windowsInstallation of doors and windows and related components
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-038ca1 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment
Performance terms

Please refer to the Specification and Draft Terms & Conditions.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
6 Feb 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
30 Jan 2023, 13:30 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Default.aspx ↗.

Timeline

30 Jan 2023 → 12 May 2023 · 4 dates
  1. Bids opened
    30 Jan 2023, 13:30 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    6 Feb 2023, 12:00 GMT
  3. Notice published
    3 May 2023, 13:55 BST
  4. Contract starts
    12 May 2023, 00:00 BST

Notice history

4 events · 3 releases on Find a Tender · since 15 Dec 2022
  1. Deadline moved to 6 Feb 2023, 12:00 GMT
    15 Dec 2022, 13:41 GMT
    +7 days · was 30 Jan 2023, 12:00 GMT
  2. Buyer details updated
    15 Dec 2022, 13:41 GMT
  3. Status changed to complete
    3 May 2023, 13:55 BST
  4. Buyer details updated
    3 May 2023, 13:55 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tender or requests to participate · IV.2.230 Jan 20236 Feb 2023+7 d
—Bid openingConditions for opening tenders · IV.2.730 Jan 20236 Feb 2023+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 44 from SMEs
Contracts signed 3latest 28 Apr 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • IA2882 The Provision and Installation of Windows and Doors

    Signed
    28 Apr 2023
    Value
    —
    Period
    … – 11 May 2027
    Status
    active

  • IA2882 The Provision and Installation of Windows and Doors

    Signed
    28 Apr 2023
    Value
    —
    Period
    … – 11 May 2027
    Status
    active

  • IA2882 The Provision and Installation of Windows and Doors

    Signed
    28 Apr 2023
    Value
    —
    Period
    … – 11 May 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
For the provision and installation of Windows and Aluminium Doors and Ancillary Work4bids · 4 electronic4—£166,667 – £833,333
Whole notice———£500,000 – £2,500,000

Contracting authority & participating public bodies

4 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Staffordshire Place 2, Tipping Street, Stafford, West Midlands, ST16 2DHContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria