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Find a TenderAwardedContract details notice
Published 8 Oct 2025, 16:00 BST

Official UK procurement notice

HVPS D15 Cooling System · UK public procurement notice

Official notice

Authority: UK Atomic Energy Authority (Central government)

WorksBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Sectors: Industrial machinery (42)Construction & Civil Engineering (45) Delivery: South East (UKJ14)
Published estimate£150,000£180,000 inc. VAT · 1 value update30.4% below published estimate
Submissions closed 2 Jan 2026awarded 24 Apr 2026
Awarded to Cool-Therm (UK) Limited
Contract term 2 moends 27 Feb 2026 · starts 12 Jan 2026

What is being bought

Published requirement description

UKAEA has a requirement for the design, manufacture, testing, delivery, installation, and commissioning of a new water chiller system to provide primary circuit cooling for the D15 High Voltage Power Supply equipment used on MAST-U.

CPV: Cooling and ventilation equipment · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating, ventilation and air-conditioning installation work

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moSMEVCSEPublished value£150,000
Contract period: 12 Jan 2026 – 27 Feb 2026 (2 mo)Value: £150,000 exc. VAT · £180,000 inc. VAT
Delivery: South EastEligibility: SME eligibleVCSE eligible
42500000 Cooling and ventilation equipment42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery45331000 Heating, ventilation and air-conditioning installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (3)
  • Technical Criteria: 30%
  • Commercial Criteria: 60%
  • Social Value Criteria: 10%
Published award criteria (3)
  • Technical Criteria: 30% total - Meeting specification compliance - 10% - Programme management and delivery - 15% - Quality assurance - 5%
  • Social Value Criteria: Overall performance against values - 10%
  • Commercial Criteria: Price - 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
8 Oct 2025, 16:00 BST
Last source update
28 Apr 2026, 10:30 BST
Authority reference
T/AS123/25
FTS notice number
2025/S 000-072840
Latest notice
Contract details notice (UK7)
Classification (CPV)
Cooling and ventilation equipmentHeat-exchange units, air-conditioning and refrigerating equipment, and filtering machineryHeating, ventilation and air-conditioning installation work
Delivery area
South East (UKJ14)
Official registry OCID
ocds-h6vhtk-05aae1 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free · 5–10 minutes
Submission deadline
2 Jan 2026, 12:00 GMT
Clarification deadline
12 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

8 Oct 2025 → 28 Apr 2026 · 8 dates
  1. Planning notice published377 days ago
    8 Oct 2025, 16:00 BST
  2. Market engagement357 days ago
    27 Oct 2025, 23:59 GMT

    uk.eu-supply.com/app/rfq/rwlentrance_… ↗

  3. Tender notice published343 days ago
    11 Nov 2025, 14:30 GMT
  4. Next notice expected336 days ago
    17 Nov 2025, 23:59 GMT
  5. Clarification questions by312 days ago
    12 Dec 2025, 12:00 GMT
  6. Submission deadline291 days ago
    2 Jan 2026, 12:00 GMT
  7. Contract starts281 days ago
    12 Jan 2026
  8. Latest notice published175 days ago
    28 Apr 2026, 10:30 BST

Notice history

9 events · 4 releases on Find a Tender · since 8 Oct 2025
  1. Preliminary market engagement notice published
    8 Oct 2025, 16:00 BST
    UK2
  2. Preliminary market engagement notice published
    9 Oct 2025, 08:30 BST
    UK2
  3. Published value updated to £150,000
    9 Oct 2025, 08:30 BST
    was £100,000
  4. Tender notice published
    11 Nov 2025, 14:30 GMT
    UK4
  5. Status changed to active
    11 Nov 2025, 14:30 GMT
  6. Procurement method changed
    11 Nov 2025, 14:30 GMT
  7. Deadline published: 2 Jan 2026, 12:00 GMT
    11 Nov 2025, 14:30 GMT
  8. Contract details notice published
    28 Apr 2026, 10:30 BST
    UK7
  9. Status changed to complete
    28 Apr 2026, 10:30 BST
Published amendments (1)

The only change to this PMEN was the estimated value, which now stands at £150,000 ex vat and £180,000 inc vat.

Routine re-releases (4)
  • 2025-10: 1 release · 8 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £104,4531 contract exc. VAT
Contracts signed 1latest 24 Apr 2026
Awarded toValueDateStatus
Cool-Therm (UK) LimitedSME£104,453 †—Awarded

Contracts

  • HVPS D15 Cooling System · Cool-Therm (UK) LimitedSME

    Signed
    24 Apr 2026
    Value
    £104,453
    Period
    24 Apr 2026 – 31 Dec 2026
    Status
    active

Contracting authority & participating public bodies

UK Atomic Energy Authority

Contracting authorityPublic authority - central government GB-PPON: PLJV-1169-JTDD Culham Science Centre, Oxfordshire, South East, OX14 3DBContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Cool-Therm (UK) LimitedAwarded supplier 121 London Rd, Bridgeyate, Bristol, South West, BS30 5NAContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure