Official UK procurement notice
Hubs and Libraries Digital Screens and Information Kiosks
Authority: Cardiff Council (Central government)
What is being bought
Published requirement descriptionCardiff Council Hubs and Library Service is seeking expressions of interest from suitably qualified and experienced commercial operators to manage digital and communication channels on a network of digital screens and information kiosks located throughout the network of Hubs and Libraries buildings.
The Council has invested in a network of digital assets to enhance community communication, promote local initiatives and now seeks to create new revenue opportunities through commercial advertising. These assets include but are not limited to:
- Freestanding Self Service RFID kiosk Screens
- Digital screens within Council facilities and public spaces.
- Printed till receipts issued through RFID Kiosks
Scope of Services
The successful operator will be expected to provide end-to-end management of the Council’s advertising channels, which may include:
Digital Screens and Kiosks:
- Sales, scheduling, and management of advertising inventory;
- Content curation in accordance with Council policies;
Site 1: Cardiff Central Library Hub (annual footfall 495,475)
7 x 32 inch digital plinth screens
3 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 2: Butetown Hub (annual footfall 20,800)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 3: Canton Hub (annual footfall 78,800)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 4: Cathays Branch and Heritage Library (annual footfall 38,200)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 5: Ely Hub (annual footfall 172,200)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 6: Fairwater Hub (annual footfall 64,750)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 7: Grangetown Hub (annual footfall 118,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 8: Llandaff North and Gabalfa Hub (annual footfall 168,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 9: Llanishen Hub (annual footfall 60,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 10: Llanrumney Hub (annual footfall 109,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 11: Penylan Hub (annual footfall 160,400)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 12: Powerhouse Hub (annual footfall 124,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 13: Radyr Hub (annual footfall 40,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 14: Rhiwbina Hub (annual footfall 88,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 15: Rhydypennau Hub (annual footfall 72,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 16: Rumney Hub (annual footfall 38,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 17: STAR Hub (annual footfall 110,400)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 18: St Mellons Hub (annual footfall 122,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
Site 19: Whitchurch Hub (annual footfall 65,000)
1 x 32 inch digital plinth screens
1 x RFID 22 inch Kiosk Screens
Till receipts are used in each Kiosk
CPV: Advertising services
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Cardiff Council buys Advertising and marketing services (CPV 7934), and who usually turns up
Cardiff Council’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Advertising and marketing services (CPV 7934) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Wales (Cymru).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Wales (Cymru).
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 74 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 10%
2–350% / 29%
4–650% / 33%
7+0% / 29%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate43% / 18%
Within ±2%0% / 59%
Above estimate57% / 24%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 7934Published estimate£100k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 21 past lots.
A forecast, not a list of bidders.
1 bid10%
2–329%
4–633%
7+29%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Dec 2025, 09:20 GMT
- Last source update
- 4 Dec 2025, 09:20 GMT
- Authority reference
ERFX1008745- FTS notice number
2025/S 000-079570- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05ee6cFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
4 Dec 2025 → 28 Feb 2026 · 4 dates- Planning notice published322 days ago4 Dec 2025, 09:20 GMT
- Market engagement285 days ago9 Jan 2026, 23:59 GMT
At this stage, Cardiff Council are looking to establish market interest for the proposed.
Please provide:
- Name of organisation and brief description of background and experience.
- Proposed digital structure and market opportunities.
- Tender notice expected271 days ago23 Jan 2026, 23:59 GMT
- Contract starts236 days ago28 Feb 2026
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published4 Dec 2025, 09:20 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender