HR System · UK public procurement notice

Official notice

Authority: West Yorkshire Fire and Rescue Authority (Police & fire)

Direct awardSME suitable

Sectors: IT Services & Software (72) Delivery: Yorkshire & Humber (UKE4)

Awarded value£263,334published award · exc. VAT

Awarded 3 Nov 2026no call for competition

Awarded to Access UK Ltd2 awards

Notice summaryFrom the published notice

To provide on going software services whilst a full tendering procedure is undertaken for the replacement HR system. Upon audit, a transparency notice & contract detail notice was not populated.

What is being bought

Published requirement description

To provide on going software services whilst a full tendering procedure is undertaken for the replacement HR system.

Upon audit, a transparency notice & contract detail notice was not populated. As such, this retrospective action aligns to the contract start date of 28/02/2025, with an expiry of

28/02/2027

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedSME

Delivery: Yorkshire & HumberEligibility: SME eligible

72260000 Software-related services

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £263,3341 award exc. VAT

Contracts signed 2latest 3 Nov 2026

Awarded to	Value	Date	Status
Access UK Ltd3 Nov 2026 – 28 Feb 2027	£263,334	—	Awarded
Access UK Ltd	£316,001 inc. VAT †	—	Awarded

Contracts

HR System · Access UK Ltd
Signed
3 Nov 2026
Value
£263,334
Period
3 Nov 2026 – 28 Feb 2027
Status
active
No agreed KPIs: Below threshold required for KPI's.
Contract 2 · Access UK Ltd
Signed
3 Nov 2026
Value
£316,001 inc. VAT
Period
3 Nov 2026 – 28 Feb 2027
Status
active
No agreed KPIs: Under threshold required for KPI's.

Procedure terms & legal framework

From the official record

Procedure method: Direct award
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 3 Nov 2026, 09:22 GMT
Last source update: 3 Nov 2026, 09:41 GMT
Authority reference: WYFRS0156
FTS notice number: 2026/S 000-104017
Latest notice: Contract details notice (UK7)
Delivery area: Yorkshire & Humber (UKE4)
Official registry OCID: ocds-h6vhtk-07961b Find a Tender

Why no open competition: Single Suppliers Intellectual Property Exclusive Rights
Published justification: Single supplier - intellectual property or exclusive rights
Supplier owns IPR and a change would result in incompatibility resulting in disproportionate technical difficulties in operation or maintenance.

Notice history

3 events · 2 releases on Find a Tender · since 3 Nov 2026

Transparency notice published
3 Nov 2026, 09:22 GMT
UK5
Contract details notice published
3 Nov 2026, 09:41 GMT
UK7
Contract signature expected
3 Nov 2026, 23:59 GMT
scheduled

Contracting authority & participating public bodies

West Yorkshire Fire and Rescue Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PYTC-9788-PZGW FSHQ, Bradford Road, Birkenshaw, Bradford, Yorkshire & Humber, BD112DYContact email

Bidders & participating suppliers

1 commercial party on the notice

Access UK LimitedAwarded supplierGB-COH: 02343760GB-PPON: PBNW-7697-HCPQ Armstrong Building Oakwood Drive, Loughborough, East Midlands, LE11 3QFContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Nov 2026, 09:41 GMT
Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender3 Nov 2026, 09:41 GMT
Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender3 Nov 2026, 09:22 GMT