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Published 3 Nov 2021, 11:34 GMT

Official UK procurement notice

HR & Payroll System and HR Advisory Services

Official notice

Authority: Ormiston Academies Trust (OAT) (Education)

2 lotsServicesOpen procedureSME suitableMax 2 lots to bid
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG)
Published estimate£3,041,790total for 2 lots
Submissions closed 6 Dec 2021awarded 15 Mar 2022
Awarded to Staff Absence Management Ltd, IRIS Software Limited2 awards

What is being bought2 lots · detail below

Published requirement description

This procurement seeks 1) a cost effective, efficient and high-quality system for both HR and payroll and 2) a suitable HR Advisory service, for both our Academy customers (43 Academies distributed throughout England) and Head-Office function (based out of Birmingham).

CPV: Personnel and payroll services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · a supplier may bid for at most 2 of them · same evaluation weights on every lot
Lot #1HR & Payroll SystemAwardedRenewal

This lot seeks a cost effective, efficient and high-quality system for both HR and payroll for both our Academy customers (43 Academies distributed throughout England) and Head-Office function (based out of Birmingham).

Delivery: West Midlands
Extensions: The term of the Contract shall be for a period of three (3) years with an optional extension of up to an additional 24 months, making a maximum Contract duration of five (5) years.Variant bids: not allowed
79631000 Personnel and payroll services
Lot #2HR Advisory ServicesAwardedRenewal

This procurement seeks a suitable HR Advisory service, for both our Academy customers (43 Academies distributed throughout England) and Head-Office function (based out of Birmingham).

Delivery: West Midlands
Extensions: The term of the Contract shall be for a period of three (3) years with an optional extension of up to an additional 24 months, making a maximum Contract duration of five (5) years.Variant bids: not allowed
79631000 Personnel and payroll services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
Conditions of participation1
  • Suitability

    See tender documents

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
3 Nov 2021, 11:34 GMT
Last source update
30 Mar 2022, 14:35 BST
Award evaluation window
6 Dec 2021 – …
Authority reference
MT224361
FTS notice number
2022/S 000-008567
Classification (CPV)
Personnel and payroll services
Delivery area
West Midlands (UKG)
Official registry OCID
ocds-h6vhtk-02f2f2 Find a Tender

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221415. (MT Ref:225872)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
6 Dec 2021, 09:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Participation fee
document
Bid validity
360 days from the deadline
Bids opened
6 Dec 2021, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

6 Dec 2021 → 30 Mar 2022 · 3 dates
  1. Submission deadline
    6 Dec 2021, 09:00 GMT
  2. Bids opened
    6 Dec 2021, 09:00 GMT
  3. Notice published
    30 Mar 2022, 14:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    30 Mar 2022, 14:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £1,910,6162 contracts exc. VAT
Bids received 1513 from SMEs
Contracts signed 2latest 15 Mar 2022
Awarded toValueDateStatus
Lot 1 · HR & Payroll System1 award
IRIS Software LimitedSME£1,365,000 †—Awarded
Lot 2 · HR Advisory Services1 award
Staff Absence Management LtdSME£545,616 †—Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · HR & Payroll System7bids · 7 electronic · 7 from abroad6——
2 · HR Advisory Services8bids · 8 electronic · 8 from abroad7——

Contracting authority & participating public bodies

Ormiston Academies Trust

Contracting authorityEducationBody governed by public lawEducation One Victoria Square, Birmingham, West Midlands, B1 1BDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Bidders & participating suppliers

2 commercial parties on the notice
  • IRIS Software LimitedAwarded supplier Heathrow Approach, 470 London Road, Slough, UK, SL3 8QYContact email, phone
  • Staff Absence Management LimitedAwarded supplier First Floor, Unit A, Cedar Court Office Park, , Denby Dale Road, Wakefield, Yorkshire & Humber, WF4 3FUContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria
  • Economic and financial selection criteriatenderEconomic and financial selection criteria