Find a TenderAwarded

Published 21 Nov 2022, 16:20 GMT

Official UK procurement notice

HR and Payroll System (Software as a Service)

Official notice

Authority: West Berkshire District Council (Local council)

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: South East (UKJ1)

Published estimate£1,900,000exc. VAT3.7% below published estimate

Submissions closed 6 Jan 2023awarded 7 Mar 2023

Awarded to MHR International UK Limited

What is being bought

Published requirement description

West Berkshire Council is seeking a system to manage various HR and payroll services, including applicant tracking and the corporate learning platform. This will be a 5yr initial contract, with provision to extend by further periods of 2yr + 2yr + 1yr.Full details are contained within the attached tender pack.

CPV: Software-related services

The lotProcurement structure

single lot · value published

Lot #1West Berkshire Council are seeking to procure a Software as a Service solution to…AwardedRenewalPublished value£1,900,000

West Berkshire Council are seeking to procure a Software as a Service solution to support HR & Payroll services, including applicant tracking and corporate learning.

Delivery: South East

Extensions: This contract has an initial term of 5 years - with provision to extend by 2 + 2 + 1 years.Variant bids: not allowed

72260000 Software-related services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Quality: 60%
Cost: 40%

Published award criteria (2)

Quality: 60
Cost: 40

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 21 Nov 2022, 16:20 GMT
Last source update: 15 May 2023, 11:55 BST
Award evaluation window: 6 Jan 2023 – …
Authority reference: 2023/S 000-006578
FTS notice number: 2023/S 000-013742
Classification (CPV): Software-related services
Delivery area: South East (UKJ1)
Official registry OCID: ocds-h6vhtk-03870c Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 6 Jan 2023, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 6 Jan 2023, 13:00 GMT

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/westberks ↗

Timeline

6 Jan 2023 → 15 May 2023 · 3 dates

Submission deadline
6 Jan 2023, 12:00 GMT
Bids opened
6 Jan 2023, 13:00 GMT
Notice published
15 May 2023, 11:55 BST

Notice history

1 event · 4 releases on Find a Tender

Status changed to complete
7 Mar 2023, 12:50 GMT

Published amendments (2 · 0 deadline changes)

When	What	Before	After	Shift
—	TextUpdate to award of contract · Section V	Under Section V. Award of Contract	Following publication of a previous contract award notice (Notice reference: 2023/S 000-006578) relating to this procurement process, the contract award could not be concluded and so this award will not progress as planned.
—	TextUpdate to award of contract · Section V	Under Section V. Award of Contract	Following publication of a previous contract award notice (Notice reference: 2023/S 000-006578) relating to this procurement process, the contract award could not be concluded and so this award will not progress as planned.

2 amendments published without a description.

Routine re-releases (4)

2022-11: 1 release · 21 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,830,2871 contract exc. VAT

Bids received 2

Contracts signed 1latest 7 Mar 2023

Awarded to	Value	Date	Status
MHR International UK Limited	£1,830,287 †	—	Awarded

Contracts

HR and Payroll System (Software as a Service) · MHR International UK Limited
Signed
7 Mar 2023
Value
£1,830,287
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	0	—	—

Contracting authority & participating public bodies

West Berkshire District Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Market Street Offices, Newbury, South East, RG14 5LDContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

MHR International UK LtdAwarded supplier Northampton, South East, NN4 7HB

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria