Official UK procurement notice
HR and Managed Payroll Solution
Authority: Cairn Housing Association (Housing)
What is being bought
Published requirement descriptionHR system for housing association with 250 employees, plus MANAGED payroll system for same.
CPV: Data management services · Human resources management consultancy services · Time accounting or human resources software development services · Time accounting or human resources software package
The lotProcurement structure
single lot · no lot value publishedLot #1Open Tender via the Public Contracts Scotland platformRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Accessibility & Self Service: 10%
- Recruitment: 10%
- Onboarding, Migration & Long Term Support: 10%
- Payroll Quality Assurance: 10%
- Business Efficiency: 10%
- Product Demonstrations: 20%
- price: 30%
Published award criteria (7)
- Accessibility & Self Service: 10
- Recruitment: 10
- Onboarding, Migration & Long Term Support: 10
- Payroll Quality Assurance: 10
- Business Efficiency: 10
- Product Demonstrations: 20
- Price: 30
- Suitability
As per appended tender documents
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 2 Jun 2026, 16:08 BST
- Last source update
- 1 Jul 2026, 12:35 BST
- Award evaluation window
- 14 Aug 2026 – …
- Authority reference
CHG06/26-01- FTS notice number
2026/S 000-061681- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06abc5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As per appended tender documents
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836165. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:836165) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=836165
How it was run
Official notice- Submission deadline
- 14 Aug 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Aug 2026, 12:30 BST
Timeline
1 Jul 2026 → 14 Aug 2026 · 4 dates- Notice published112 days ago1 Jul 2026, 12:35 BST
- Next notice expected69 days ago14 Aug 2026, 00:00 BST
- Submission deadline68 days ago14 Aug 2026, 12:00 BST
- Bids opened68 days ago14 Aug 2026, 12:30 BST
Notice history
3 events · 2 releases on Find a Tender · since 1 Jul 2026- Status changed to active1 Jul 2026, 12:35 BST
- Procurement method changed1 Jul 2026, 12:35 BST
- Deadline published: 14 Aug 2026, 12:00 BST1 Jul 2026, 12:35 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria