HR and Managed Payroll Solution

{
  "id": "061681-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-07-01T12:35:37+01:00",
  "ocid": "ocds-h6vhtk-06abc5",
  "buyer": {
    "id": "GB-FTS-34053",
    "name": "Cairn Housing Association"
  },
  "links": [
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  "tender": {
    "id": "CHG06/26-01",
    "lots": [
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        "id": "1",
        "status": "active",
        "renewal": {
          "description": "Extension into fourth and fifth years by mutual agreement of buyer and vendor."
        },
        "hasOptions": false,
        "hasRenewal": true,
        "description": "Open Tender via the Public Contracts Scotland platform",
        "awardCriteria": {
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              "name": "Accessibility & Self Service",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Recruitment",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Onboarding, Migration & Long Term Support",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Payroll Quality Assurance",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Business Efficiency",
              "type": "quality",
              "description": "10"
            },
            {
              "name": "Product Demonstrations",
              "type": "quality",
              "description": "20"
            },
            {
              "type": "price",
              "description": "30"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
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    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cairn Housing Association, 22 Hopetoun Street, Edinburgh, EH7 4GH"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79414000",
            "scheme": "CPV",
            "description": "Human resources management consultancy services"
          },
          {
            "id": "72322000",
            "scheme": "CPV",
            "description": "Data management services"
          },
          {
            "id": "48450000",
            "scheme": "CPV",
            "description": "Time accounting or human resources software package"
          }
        ]
      }
    ],
    "title": "HR and Managed Payroll Solution",
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2026-08-14T12:30:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2026-08-14T12:30:00+01:00"
    },
    "description": "HR system for housing association with 250 employees, plus MANAGED payroll system for same.",
    "tenderPeriod": {
      "endDate": "2026-08-14T12:00:00+01:00"
    },
    "contractTerms": {
      "performanceTerms": "As per appended tender documents",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "72212450",
      "scheme": "CPV",
      "description": "Time accounting or human resources software development services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "bidValidityPeriod": {
        "durationInDays": 90
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "As per appended tender documents"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-34053",
      "name": "Cairn Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH7 4GH",
        "countryName": "United Kingdom",
        "streetAddress": "Bellevue House, 22 Hopetoun Street"
      },
      "details": {
        "url": "http://www.cairnha.com",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Housing Association"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Cairn Housing Association"
      },
      "contactPoint": {
        "url": "https://www.publiccontractsscotland.gov.uk/",
        "name": "Stephen McDougall",
        "email": "stephen.mcdougall@cairnha.com",
        "telephone": "+44 8009903405"
      }
    },
    {
      "id": "GB-FTS-1033",
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Edinburgh",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=836165.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:836165)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=836165",
  "initiationType": "tender"
}

{
  "id": "052029-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-06-02T16:08:15+01:00",
  "ocid": "ocds-h6vhtk-06abc5",
  "buyer": {
    "id": "GB-FTS-34053",
    "name": "Cairn Housing Association"
  },
  "links": [
    {
      "rel": "canonical",
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000833589"
    }
  ],
  "tender": {
    "id": "CHG06/26-01",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Open Tender via the Public Contracts Scotland platform. Additional information: PIN being issued to assess availability of unmanaged HR systems in combination with managed payroll systems."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Cairn Housing Association, 22 Hopetoun Street, Edinburgh, EH7 4GH"
        },
        "deliveryAddresses": [
          {
            "region": "UKM75"
          }
        ]
      }
    ],
    "title": "HR and Managed Payroll Solution",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "HR system for housing association with 250 employees, plus MANAGED payroll system for same.",
    "communication": {
      "futureNoticeDate": "2026-08-14T00:00:00+01:00"
    },
    "classification": {
      "id": "72212450",
      "scheme": "CPV",
      "description": "Time accounting or human resources software development services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-34053",
      "name": "Cairn Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKM",
        "locality": "Edinburgh",
        "postalCode": "EH7 4GH",
        "countryName": "United Kingdom",
        "streetAddress": "Bellevue House, 22 Hopetoun Street"
      },
      "details": {
        "url": "http://www.cairnha.com",
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262",
        "classifications": [
          {
            "scheme": "TED_CA_TYPE",
            "description": "Housing Association"
          },
          {
            "id": "06",
            "scheme": "COFOG",
            "description": "Housing and community amenities"
          }
        ]
      },
      "identifier": {
        "legalName": "Cairn Housing Association"
      },
      "contactPoint": {
        "name": "Stephen McDougall",
        "email": "stephen.mcdougall@cairnha.com",
        "telephone": "+44 8009903405"
      }
    }
  ],
  "language": "en",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=833589.\n(SC Ref:833589)",
  "initiationType": "tender"
}