Housing Management and Property Management System

{
  "id": "046345-2026",
  "tag": [
    "awardUpdate",
    "contractUpdate"
  ],
  "date": "2026-05-20T12:50:53+01:00",
  "ocid": "ocds-h6vhtk-037f2c",
  "buyer": {
    "id": "GB-FTS-763",
    "name": "Swindon Borough Council"
  },
  "awards": [
    {
      "id": "046345-2026-1-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-182035",
          "name": "NEC Software Solutions UK Limited"
        },
        {
          "id": "GB-FTS-47185",
          "name": "NEC Software Solutions UK Limited"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "DN669177",
    "lots": [
      {
        "id": "1",
        "title": "Housing Management and Property Management System",
        "description": "Housing Management Software System to cover all the main elements of the business\nincluding voids and lettings, rent arrears and tenancy management, repairs and asset\nmanagement, customer portal and homelessness and housing advice.Swindon Borough\nCouncil has just over 10,000 units of accommodation and over 7,000 households on the\nwaiting list. 40,000 repairs are undertaken each year. Over 500 staff use the housing\nsoftware on a daily basis. The initial contract term is for 7 years with an option to\nextend for a further 3 x 1 years for a potential total contract term of 10 years.",
        "contractPeriod": {
          "durationInDays": 3600
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKK14"
          }
        ]
      }
    ],
    "title": "Housing Management and Property Management System",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "techniques": {
      "frameworkAgreement": {
        "periodRationale": "The initial contract term is for 7 years with an option to\nextend for a further 3 x 1 years for a potential total contract term of 10 years."
      }
    },
    "classification": {
      "id": "48000000",
      "scheme": "CPV",
      "description": "Software package and information systems"
    },
    "mainProcurementCategory": "goods"
  },
  "parties": [
    {
      "id": "GB-FTS-763",
      "name": "Swindon Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK14",
        "locality": "Swindon",
        "postalCode": "SN1 2JH",
        "countryName": "United Kingdom",
        "streetAddress": "Swindon Borough Council, Civic Offices, Euclid Street"
      },
      "details": {
        "url": "http://www.swindon.gov.uk/",
        "buyerProfile": "http://www.swindon.gov.uk/"
      },
      "identifier": {
        "legalName": "Swindon Borough Council"
      },
      "contactPoint": {
        "name": "Andrew McDonald",
        "email": "almcdonald@swindon.gov.uk"
      }
    },
    {
      "id": "GB-FTS-182035",
      "name": "NEC Software Solutions UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK14",
        "locality": "Hemel Hempstead, Hertfordshire",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "NEC Software Solutions UK Limited"
      }
    },
    {
      "id": "GB-FTS-47185",
      "name": "NEC Software Solutions UK Limited",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK14",
        "locality": "Hemel Hempstead",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "NEC Software Solutions UK Limited"
      }
    },
    {
      "id": "GB-FTS-2608",
      "name": "Swindon Borough Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Swindon",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Swindon Borough Council"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "046345-2026-1-1",
      "items": [
        {
          "id": "1",
          "title": "Housing Management and Property Management System",
          "relatedLot": "1",
          "classification": {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          },
          "deliveryAddresses": [
            {
              "region": "UKK14"
            }
          ]
        }
      ],
      "value": {
        "amount": 1959827.38,
        "currency": "GBP"
      },
      "period": {
        "durationInDays": 3600
      },
      "status": "active",
      "awardID": "046345-2026-1-1",
      "amendments": [
        {
          "id": "1",
          "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The Public Contracts Regulations (PCR) 2015 set out the conditions for how contract  modifications can lawfully be applied under Regulation 72.\nThe grounds proposed for progressing this modification is under Regulation 72 (1)(c) noting all of the following conditions must be fulfilled:\n72\t(1)(c)(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;\nJusitifcation: at the time of initiating or awarding the contract.  During the delivery implementation phase, an unforeseen change occurred in the authority’s delivery arrangements, requiring additional continuity and implementation activity in order to complete the original scope of the contract. These circumstances were outside the authority’s reasonable ability to predict or plan for at the procurement stage.\n72 (1)(c) (ii) The modification does not alter the overall nature of the contract.\nJustification: The required extension and associated activity relate solely to completing the originally procured deliverables and do not introduce new objectives or fundamentally different work.\n72 (1)(c) (iii) any increase in price does not exceed 50% of the value of the original contract\nJustification: The resulting from the modification remains within the 50% limit permitted under Regulation 74(1)(c), and the modification is therefore compliant with the Public Contract Regulations.\nAlthough the council is only required to rely on one of the of justifications set out within Regulation 72, it should be noted that the Council also considered the application of Regulation 72(1)(b) to be an appropriate mechanism to enable the modification.",
          "description": "Due to delays in the implementation phase of the software, a contract modification has become necessary.\nThe proposed modification relates to the need to extend the implementation phase of the project to 31st August 2027.\nIt covers:\nExtension of the Contract Period by an additional thirteen (13) months beyond the End Date to 30th September 2032.\nProject Management and Consultancy to Support the Revised Go-Live Date for the NEC Housing Project.\nThe Council also requires additional Remote Database Administration Service (RDBA). This additional support service will be for a 2 year period.\nThe total value of this modification is £364,000 (Ex.VAT)"
        }
      ],
      "dateSigned": "2023-07-31T00:00:00+01:00",
      "periodRationale": "The initial contract term is for 7 years with an option to\nextend for a further 3 x 1 years for a potential total contract term of 10 years."
    }
  ],
  "initiationType": "tender"
}