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Published 21 Mar 2025, 09:34 GMT

Official UK procurement notice

House Clearance and Cleaning & Associated Services

Official notice

Authority: Fife Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitableMax 2 lots to bidMax 2 lots per supplier
Sectors: Cleaning & Environmental Services (90) Delivery: Scotland (UKM72)
Framework ceiling (notional)£9,600,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 9 Apr 2025awarded 30 Jun 2025
Lots 2max 2 won per supplier · max 2 to bid

What is being bought2 lots · detail below

Published requirement description

The purpose of the clear and clean Framework Agreement is to bring Fife Council housing stock, hostels and Gypsy traveller sites back to their original standard with regard to cleanliness and general maintenance after a Council tenant or homeless person moves on to alternative accommodation, to allow the property to be re-let. This includes general clearance of large items and rubbish, deep cleaning, and trauma cleaning. As well as clear and clean services, the requirement may also extend to minor repairs, a garden tidy, emptying of bins, stair cleaning, pest control, and sharps removal.

CPV: Accommodation cleaning services

How this framework works

From the published notice
Places
up to 3 suppliers · 7 bids on the busiest of 2 lots (2.3 per place) · 2 appointed

Lots and requirements (2)Procurement structure

2 lots · all with a published value · a supplier may bid for at most 2 and win at most 2 of them · same evaluation weights on every lot
Lot #1Clean and ClearCancelledRenewalPublished value£8,600,000
Delivery: Scotland · Fife
Extensions: Optional 1 x 24 monthsVariant bids: not allowed
90911100 Accommodation cleaning services
Lot #2Final Clean of Void PropertiesCancelledRenewalPublished value£1,000,000

Final clean only of void properties

Delivery: Scotland · Fife
Extensions: Optional 1 x 24 monthsVariant bids: not allowed
90911100 Accommodation cleaning services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30
  • Price: 70
Lot distribution rule: 1 and 2
Conditions of participation1
  • Suitability

    We can exclude you from this procurement if you are not enrolled in the relevant professional or trade registers kept in the Member State of your establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015

    i.e British Pest Control Association or equivalent

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “House Clearance and Cleaning & Associated Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
21 Mar 2025, 09:34 GMT
Last source update
7 Jul 2025, 10:05 BST
Award evaluation window
2 Apr 2025 – …
Authority reference
0274
FTS notice number
2025/S 000-037658
Classification (CPV)
Accommodation cleaning services
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-04e918 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: TUPE – The Transfer of Undertakings (Protection of Employment) Regulations 2006 give effect to the EC Acquired Rights Directive 1977. Tenderers should note that TUPE may or may not apply to some or all of the personnel currently assigned to undertakings that are currently performing part or all of the duties described in the Tender Specification. Tenderers should, prior to submitting their tender, take their own specific legal advice to ascertain whether TUPE could be held to apply to such undertakings and, if so, how that would impact on their tender. The Council is not able to advise tenderers upon the effect of the TUPE Regulations. If Tenderers consider TUPE does apply, Tenderers should contact the incumbent contractor/supplier to obtain the required specific and necessary information about the personnel currently employed in providing the services that are the subject of this tendering exercise. (SC Ref:803275)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Tender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗

Appointment period ends
9 Apr 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
2 Apr 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

2 Apr 2025 → 7 Jul 2025 · 3 dates
  1. Bids opened
    2 Apr 2025, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Apr 2025, 12:00 BST
  3. Notice published
    7 Jul 2025, 10:05 BST

Notice history

2 events · 3 releases on Find a Tender · since 21 Mar 2025
  1. Deadline moved to 9 Apr 2025, 12:00 BST
    21 Mar 2025, 09:34 GMT
    +7 days · was 2 Apr 2025, 12:00 BST
  2. Status changed to complete
    7 Jul 2025, 10:05 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.22 Apr 20259 Apr 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.72 Apr 20259 Apr 2025+7 d

To give bidders adequate time after site visits

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 75 from SMEs · busiest of 2 lots
Contracts signed 2latest 30 Jun 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Final Clean of Void Properties

    Signed
    30 Jun 2025
    Value
    £63,183
    Status
    active

  • Clean and Clear

    Signed
    30 Jun 2025
    Value
    £1,904,593
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Clean and Clear7bids · 7 electronic · 7 from abroad5——
2 · Final Clean of Void Properties7bids · 7 electronic · 7 from abroad5——

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sheriff CourtReview body Kirkcaldy

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria