Official UK procurement notice
Horsham District Council - Grounds Maintenance Services Contract
Authority: Horsham District Council (Local council)
What is being bought
Published requirement descriptionHorsham District Council is inviting tenders for the provision of Grounds Maintenance Services which covers planned maintenance as well as remedial and reactive work.
CPV: Floral-display services · Grassing services · Grounds maintenance services · Miscellaneous repair and maintenance services · Parks maintenance services · Planting and maintenance services of green areas · Repair and maintenance services of playground equipment · Sports fields maintenance services · Tree pruning and hedge trimming · Weed-clearance services
The lotProcurement structure
single lot · value publishedLot #1Horsham District Council (the Council) invites tenders for the provision of Grounds…AwardedRenewalPublished value£6,118,000
Horsham District Council (the Council) invites tenders for the provision of Grounds Maintenance Services. The Commencement Date for the delivery of the services is scheduled to be on 1 February 2022 at 00:00 hours. The Contract will be awarded for a period of 7 years until 31 January 2029. The Authority may extend this agreement beyond the Initial Term by a further period or successive periods of one year or more up to a maximum of seven (7) years in total subject to performance and the absolute discretion of the Council. The parks and countryside estate is spread across the District’s towns and villages, though with a concentration of sites in Horsham town. These range from the Green Flag award-winning Horsham Park, recreation grounds, ornamental shrub beds, amenity greenspace, closed graveyards and an active cemetery. In total there is some 120ha of land to be managed within the Contract, split across over 230 sitesThe Contract covers planned maintenance as well as remedial and reactive work, the full details of all requirements are contained within the tender documentation, however the contract includes grass cutting, strimming and litter picking of public areas, hedge cutting, maintenance of shrub beds, sport pitch marking and maintenance, provision and watering of floral displays, ditch clearance, and weed control. The contract also includes the provision of minor works in its public spaces which includes for example fencing, repair, removal and installation of street furniture, broadwalk or paving repairs. The Council is developing a business case for the outsourcing of play inspections, bin emptying and associated maintenance services and therefore is seeking pricing relating to this in order to inform the business case. Bidders should be aware that the estimated value of this element is in the region of £100k p.a. This sum is included in the estimated contract value in the contract notice but cannot be guaranteed.The Council is managing this tender process and communicating with Bidders using the SE Shared Services e-sourcing portal hosted by In-Tend Limited (the "Portal"). No hard copy documents will be issued and all communications with the Council (including submission of tenders) will be conducted via the Portal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Questions: 40%
- price: 60%
Published award criteria (2)
- Quality Questions: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 1 Jun 2021, 16:16 BST
- Last source update
- 22 Mar 2022, 17:38 GMT
- Award evaluation window
- 14 Jul 2021 – …
- Authority reference
CRBC - 032744- FTS notice number
2022/S 000-007794- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b723Find a Tender
Publisher note: The value provided in Section II.1.5) represents the Councils estimate of the total value of the contract opportunity, including the value of all potential options as explained in Section II.2.11) above over contract period including any possible extensions. The Information for Bidders document contains the mandatory selection criteria which must be met by the potential candidates. All tenders must be submitted through the Council's In-tend portal, details of which can be found at http://www.sesharedservices.org.uk/esourcing. The Council expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; ii. to make whatever changes it may see fit to the content and structure of the requirements during the tender phase ; and in no circumstances will be liable for any costs incurred by the candidates. Further information about the contract opportunity can be found in the Information for Bidders document which will be made available via the portal to bidders registering their interest in this procurement.
How it was run
Official notice- Submission deadline
- 14 Jul 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 14 Jul 2021, 12:00 BST
Timeline
14 Jul 2021 → 22 Mar 2022 · 4 dates- Submission deadline14 Jul 2021, 12:00 BST
- Bids opened14 Jul 2021, 12:00 BST
- Contract starts1 Feb 2022
- Notice published22 Mar 2022, 17:38 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete22 Mar 2022, 17:38 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| idverde Ltd | £5,712,000 † | — | Awarded |
Contracts
Contract 007794-2022-1 · idverde Ltd
- Signed
- 9 Feb 2022
- Value
- £5,712,000
- Period
- … – 31 Jan 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- Idverde LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.