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Published 7 Dec 2021, 10:56 GMT

Official UK procurement notice

Home Based or Community Short Breaks Framework

Official notice

Authority: Derby City Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Health & Social Care (85) Delivery: East Midlands (UKF)
Framework ceiling (notional)£1,000,000framework ceiling, not attributable revenue
Submissions closed 13 Jan 2022awarded 22 Feb 2022

Re-procurement plannedTD2370 - Community Short Breaks Framework · tender expected

What is being bought

Published requirement description

Short Breaks form part of a continuum of Services that support disabled children, young people aged 0-18, and their families and are provided to give:

  • Disabled children and young people enjoyable experiences away from their primary carers, thereby contributing to their personal and social development, reducing social isolation and their overall wellbeing.
  • Parents and carers a necessary and valuable break from their caring responsibilities.

The aim of this Service will be to provide specialist group and 1:1 support at home or out in the community to disabled children and young people so that they are able to enjoy activities in these environments and spend time away from their parents/carers so that they are able to have a break from caring also.

  • Recurrence: Up to two annual extensions, making the overall contract period up to 4 years. Potential dates for advertising renewals if options are not taken are December 2023 and December 2024.

CPV: Health and social work services · Other community, social and personal services

How this framework works

From the published notice
Bids received
5 bids received · 4 suppliers appointed

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewalPublished value£1,000,000
Delivery: East Midlands
Extensions: Up to two annual extensions, making the overall contract period up to 4. Potential dates for advertising renewals if options are not taken are December 2023 or December 2024.Variant bids: not allowed
98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • Working Methods: 70%
  • price: 30%
Published award criteria (2)
  • Working Methods: 70
  • Price: 30
Conditions of participation1
  • Suitability

    Information and formalities necessary for evaluating if requirements are met:

    Any supplier may be disqualified who:

    (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where

    he has entered into an arrangement with creditors, where he has suspended business activities or is

    in any analogous situation arising from a similar procedure under national laws and regulations;

    (b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding

    up the administration by the court or of an arrangement with creditors or of any other similar

    proceedings under national laws and regulations;

    (c) has been convicted by a judgment which has the force of res judicata in accordance with the

    legal provisions of the country of any offence concerning his professional conduct;

    (d) has been guilty of grave professional misconduct proven by any means which the contract

    authorities can demonstrate;

    (e) has not fulfilled obligations relating to the payment of social security contributions in

    accordance with the legal provisions of the country in which he is established or with those of the

    country of the contracting authority;

    (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal

    provisions of the country in which he is established or with those of the country of the contracting

    authority;

    (g) is guilty of serious misrepresentation in supplying the information required under this Section

    or h…

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Home Based or Community Short Breaks Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Up to two annual extensions, making the overall contract period up to 4 years. Potential dates for advertising renewals if options are not taken are December 2023 and December 2024.

First published
7 Dec 2021, 10:56 GMT
Last source update
22 Feb 2022, 10:43 GMT
Award evaluation window
14 Jan 2022 – …
FTS notice number
2022/S 000-004935
Classification (CPV)
Health and social work servicesOther community, social and personal services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-02fdec Find a Tender
Contract terms
Performance terms

Under this procurement the supplier is required to participate actively in the economic and social regeneration of the locality of and surrounding the area served by Derby City Council. Accordingly contract performance conditions may relate in particular to social and environmental considerations.

Review and risk notes
Review procedure

Precise information on deadline(s) for review procedures:

Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.

Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court(England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
13 Jan 2022, 23:30 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Jan 2022, 10:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

13 Jan 2022 → 22 Feb 2022 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    13 Jan 2022, 23:30 GMT
  2. Bids opened
    14 Jan 2022, 10:00 GMT
  3. Notice published
    22 Feb 2022, 10:43 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Feb 2022, 10:43 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 4admitted to the panel · see the list ↓
Bids received 5
Contracts signed 4latest 22 Feb 2022

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £250,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 004935-2022-1-1

    Signed
    22 Feb 2022
    Value
    ceiling above
    Status
    active

  • Contract 004935-2022-2-2

    Signed
    22 Feb 2022
    Value
    ceiling above
    Status
    active

  • Contract 004935-2022-3-3

    Signed
    22 Feb 2022
    Value
    ceiling above
    Status
    active

  • Contract 004935-2022-4-4

    Signed
    22 Feb 2022
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5bids———

Contracting authority & participating public bodies

Derby City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Corporation Street, Derby, East Midlands, DE1 2FSContact name, email, phone Published organisation website ↗

Framework contractors & participating bidders

4 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria