TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract award notice
Published 12 Jun 2025, 10:11 BST

Official UK procurement notice

HOLYROOD REPLACEMENT WORKS (HEAT EFFICIENCY SCHEME)

Official notice

Authority: Southampton City Council (Local council)

WorksOpen procedureAbove thresholdSME suitable
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction & Civil Engineering (45) Delivery: South East (UKJ32)
Published estimate£7,500,000≈ £6.0m / year · £7,500,000 inc. VAT
Submissions closed 22 Jul 2025awarded 19 Sept 2025
Awarded to Axis CLC Solutions Limited
Contract term 1 yr 3 moends 30 Nov 2026 · up to 30 Nov 2027 with extensions · starts 22 Aug 2025

What is being bought

Published requirement description

1.3 We are seeking a contractor for replacing the existing heat network system with a two-pipe system served by gas boilers; all to specified standards and in a timely, consistent, cost effective and safe manner. There will also be a requirement to install new installations as required during the course of the Contract period.

1.4 The term of the contract shall be as soon as possible until November 2026 as further defined within the tender responses

1.5 Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender.

CPV: Gas heaters · Gas-fitting installation work · Heating works

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 3 moSMEPublished value£7,500,000
Contract period: 22 Aug 2025 – 30 Nov 2026 (1 yr 3 mo) · up to 30 Nov 2027 with extensionsValue: £7,500,000 exc. VAT · £7,500,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender. · Southampton City Council reserves the right, to extend the Contractor's appointment for both duration and value to include Phase 2 Design and Build Works with a potential value for phase 2 of between £2.5 - £5m. Phase 2 is currently anticipated to comprise, but shall not be limited to, the replacement of external pipework and upgrades to the boiler room. Such extension shall be subject to mutually agreed terms and conditions, including scope, programme, and remuneration with the incumbent provider required to complete a return for both methodology and price (with the fixed prices demonstrated through this tender) so that the Authority can establish if progression to Phase 2 is right for the Authority at that time. The Authority also reserve the right to not proceed with Phase 2 at all or to establish completion of Phase 2 outside of this contract via a tender.
39721411 Gas heaters45232141 Heating works45333000 Gas-fitting installation work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published award criteria (2)
  • Quality: 1. Staff, resources and organograms 10% 2. Programme 12.5% 3. Project methodology 10% 4. Risk Management 10% 5. Minimising defects 10% 6. Building Safety Act 7.5% 7. Social Value 5%
  • Price
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
12 Jun 2025, 10:11 BST
Last source update
19 Sept 2025, 11:41 BST
Award evaluation window
Submission end – 22 Aug 2025
Authority reference
SCC-SMS-0585
FTS notice number
2025/S 000-031772
Latest notice
Contract award notice (UK6)
Classification (CPV)
Gas heatersGas-fitting installation workHeating works
Delivery area
South East (UKJ32)
Official registry OCID
ocds-h6vhtk-05474a Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
22 Jul 2025, 14:00 BST
Clarification deadline
15 Jul 2025, 14:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com/Account/Login ↗

HOLYROOD REPLACEMENT WORKS (HEAT EFFICIENCY SCHEME)

REQ/1000381

Timeline

12 Jun 2025 → 19 Sept 2025 · 7 dates
  1. Tender notice published
    12 Jun 2025, 10:11 BST
  2. Clarification questions by
    15 Jul 2025, 14:00 BST
  3. Submission deadline
    22 Jul 2025, 14:00 BST
  4. Contract starts
    22 Aug 2025, 00:00 BST
  5. Award decision expected by
    22 Aug 2025, 23:59 BST
  6. Assessment summaries sent397 days ago
    19 Sept 2025, 00:00 BST
  7. Latest notice published397 days ago
    19 Sept 2025, 11:41 BST

Notice history

4 events · 2 releases on Find a Tender · since 12 Jun 2025
  1. Tender notice published
    12 Jun 2025, 10:11 BST
    UK4
  2. Contract award notice published
    19 Sept 2025, 11:41 BST
    UK6
  3. Status changed to complete
    19 Sept 2025, 11:41 BST
  4. Contract signature expected
    27 Oct 2025, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,148,0601 award exc. VAT
Bids received 42 from SMEs
Awarded toValueDateStatus
Axis CLC Solutions Limited1 Nov 2025 – 31 Dec 2026£1,148,06019 Sept 2025Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
4final-stage tenders20—

Contracting authority & participating public bodies

Southampton City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PCGN-2413-RBTX Civic Centre, Civic Centre Road, Southampton, South East, SO14 7LYContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • C.L.C. CONTRACTORS LIMITEDAwarded supplierGB-COH: 01230435GB-PPON: PPDC-8757-JZLJ Unit 2 Northbrook Industrial Estate, Southampton, South East, SO16 6PBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender