Official UK procurement notice
Holiday Activities and Food (HAF) services DPS (SC240025)
Authority: Kent County Council (Local council)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThe Holiday Activities and Food (HAF) Programme in Kent focuses on children's physical health and wellbeing by providing healthy food and engaging activities for children and young people during the school holidays.
Families of children aged four to 16 years who are in receipt of benefits-related Free School Meals (FSM) can access free opportunities during the Easter, summer and Christmas holiday periods. The programme is funded by the Department for Education (DfE) and delivered in accordance with grant conditions set out in the Memorandum of Understanding agreed with Kent County Council (KCC).
This programme has been established to support families facing increased challenges during school holidays, including higher food and childcare costs and reduced household income. These pressures can make it more difficult for families to provide sufficient food and enrichment activities for children.
The HAF programme provides a range of enriching activities, supports children and young people to remain active, and helps reduce the risk of social isolation during school holidays. Participating families are also supported to develop their understanding of nutrition and food budgeting through access to information, guidance and support.
- Recurrence: Annually
CPV: Recreational, cultural and sporting services
How this dynamic market works
From the published notice- Type
- Dynamic market
- Bids received
- 21 bids received · 44 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · all with a published value · win at most 4 of them · same evaluation weights on every lotEvery one of these 4 lots carries the same published figure, £4,000,000: it is the dynamic market's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1NorthAwardedceiling above
Lot #2EastAwardedRenewalceiling above
Lot #3SouthAwardedRenewalceiling above
Lot #4WestAwardedceiling above
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality / Weighting: 100
- price: 100
Published award criteria (2)
- Quality / Weighting: 100
- Price: 100
- Suitability
This opportunity is a DPS under PCR2015, and therefore 'Conditions of Participation' is not the right terminology, however, Selection criteria is as per stated in the Invitation to Tender documents.
- Price carries 100 of 200 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Holiday Activities and Food (HAF) services DPS (SC240025)” is a dynamic market: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Annually
- First published
- 18 Apr 2024, 16:34 BST
- Last source update
- 3 Jul 2026, 06:50 BST
- Authority reference
SC240025- FTS notice number
2026/S 000-062514- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045370Find a Tender
- Performance terms
As per DPS Admission Agreement, available as part of the Invitation to Tender pack.
Publisher note: Although 'Restricted Procedure' was selected, the process followed was in fact a 'Competitive Procedure with Negotiation' under the Light Touch Regime. The system did not permit this combination, so it has been noted here for transparency.
How it was run
Official notice- Admission period ends
- 27 Feb 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
Timeline
19 Aug 2024 → 3 Jul 2026 · 3 dates- Next notice expected19 Aug 2024, 00:00 BST
- Admission / appointment period ends237 days ago · period end, not a bid countdown27 Feb 2026, 12:00 GMT
- Notice published111 days ago3 Jul 2026, 06:50 BST
Notice history
10 events · 7 releases on Find a Tender · since 2 Jul 2025- Status changed to complete2 Jul 2025, 15:55 BST
- Procurement method changed2 Jul 2025, 15:55 BST
- Published value published: £4,000,0003 Nov 2025, 12:05 GMT
- Status changed to active3 Nov 2025, 12:05 GMT
- Deadline published: 11 Sept 2026, 12:00 BST3 Nov 2025, 12:05 GMT
- Status changed to complete10 Dec 2025, 09:59 GMT
- Buyer details updated10 Dec 2025, 09:59 GMT
- Deadline moved to 27 Feb 2026, 12:00 GMT14 Jan 2026, 13:32 GMT-196 days · was 11 Sept 2026, 12:00 BST
- Buyer details updated14 Jan 2026, 13:32 GMT
- Buyer details updated3 Jul 2026, 06:50 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2 | 11 Sept 2026 | 27 Feb 2026 | -196 d |
A new contract notice will be published when this round (round 4) is concluded in March 2026 for the next round (round 5).
Routine re-releases (7)
- 2025-11: 1 release · 3 Nov 2025
- 2025-07: 2 releases · 2 Jul 2025, 18 Jul 2025
- 2024-04: 1 release · 18 Apr 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast13 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.
Contracts
All 7 of these contracts carry the same published figure, £4,000,000, the dynamic market's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
North
- Signed
- 24 Jun 2026
- Value
- £20,000,000
- Status
- active
South
- Signed
- 24 Jun 2026
- Value
- £20,000,000
- Status
- active
North
- Signed
- 30 Nov 2025
- Value
- £20,000,000
- Status
- active
East
- Signed
- 30 Nov 2025
- Value
- £20,000,000
- Status
- active
South
- Signed
- 30 Nov 2025
- Value
- £20,000,000
- Status
- active
West
- Signed
- 30 Nov 2025
- Value
- £20,000,000
- Status
- active
Contract 041246-2025-SC240025 - DPS Round 2-1
- Signed
- 14 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 041246-2025-SC240025 - DPS Round 2-2
- Signed
- 14 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 041246-2025-SC240025 - DPS Round 2-3
- Signed
- 14 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 041246-2025-SC240025 - DPS Round 2-4
- Signed
- 14 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 036899-2025-SC240025 - DPS Round 1-1
- Signed
- 1 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 036899-2025-SC240025 - DPS Round 1-2
- Signed
- 1 Jul 2025
- Value
- ceiling above
- Status
- active
Contract 036899-2025-SC240025 - DPS Round 1-4
- Signed
- 1 Jul 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North | 54bids | — | — | — |
| 2 · East | 54bids | — | — | — |
| 3 · South | 54bids | — | — | — |
| 4 · West | 54bids | — | — | — |
| Whole notice | 21bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeSuppliers admitted to the dynamic market
44 commercial parties on the notice- Ashford BME AssociationAdmitted to the market
- BB Soccer LimitedAdmitted to the market
- BPS MANAGEMENT (KENT) LTDAdmitted to the market
- Brogdale CIC T/A Vibe Community LimitedAdmitted to the market
- Buzzers Academies LtdAdmitted to the market
- Children and Families LimitedAdmitted to the market
- Coach Sports (London) Ltd T/A Progressive SportsAdmitted to the market
- Cygnus Academies Trust t/a Manor Community Primary SchoolAdmitted to the market
- DDIVINE TRAINING LTDAdmitted to the market
- DYNAMIC COACHING SOUTH EAST ENGLAND CICAdmitted to the market
Show 34 more suppliers
- ELITE COMMUNITY COACHING (UK) LIMITEDAdmitted to the market
- ELITE PATHWAYS IN SPORT AND TRAINING LTDAdmitted to the market
- Football Fun Factory (Community 037) LtdAdmitted to the market
- Football Fun Factory (Community 079) LtdAdmitted to the market
- G&T Events Ltd T/A Future SurvivalAdmitted to the market
- Inclusive Sport Kent CICAdmitted to the market
- Khickster Entertainment and Pools for Schools LimitedAdmitted to the market
- Legends Learning CentreAdmitted to the market
- MEGA CAMPS LTDAdmitted to the market
- Next Thing Education Camps LtdAdmitted to the market
- OLYMPIA BOXING CICAdmitted to the market
- Once Upon the MatAdmitted to the market
- PREMIER SPORTSCOACH SOLUTIONS LIMITEDAdmitted to the market
- Primary Sports GiantsAdmitted to the market
- Quinn Estates Fowlmead Limited t/a Betteshanger Country ParkAdmitted to the market
- RAMSGATE FOOTBALL CLUB (85) LIMITEDAdmitted to the market
- SOUTHEAST KIDS CAMPS LTDAdmitted to the market
- SPORT ON YOUR DOORSTEP CICAdmitted to the market
- Simia Circus School CICAdmitted to the market
- Sports Connect Community CICAdmitted to the market
- SportsCool MaidstoneAdmitted to the market
- Swale Community LeisureAdmitted to the market
- TEAMTHEME - KENT LIMITEDAdmitted to the market
- THE ROCKSTAR EXPERIENCE U.K. CICAdmitted to the market
- THE STONES COMMUNITY TRUSTAdmitted to the market
- THE YOUNG LIVES FOUNDATIONAdmitted to the market
- TIGER CLUBS LIMITEDAdmitted to the market
- TSC KENT LTDAdmitted to the market
- The Governing Body of Willesborough Infant SchoolAdmitted to the market
- The John Wallis Church of England AcademyAdmitted to the market
- The Sports TrustAdmitted to the market
- The Zone Youth Club, BroadstairsAdmitted to the market
- West Faversham Community AssociationAdmitted to the market
- Youth Canterbury CIOAdmitted to the market
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria