Official UK procurement notice
Hexagon Cleaning and Grounds Maintenance Services
Authority: Hexagon Housing Association Limited (Housing)
What is being bought2 lots · detail below
Published requirement descriptionThe delivery of Cleaning and Grounds Maintenance Services to schemes and estates owned and managed by Hexagon Housing Association. Lot 1 is Cleaning Services with estimated annual value of 375,000.00 GBP. Lot 2 is Grounds Maintenance Services with estimated annual value of 475,000.00 GBP. It is intended the contracts will commence in September 2023, and
subject to annual reviews by Hexagon Housing Association, run for a period of five years with the option for renewal for an extension of up to a further three years. The maximum duration of the contract is therefore eight years. The total contract value within this notice is therefore subject to review and is not guaranteed. The total contract is also subject to inflation.
CPV: Accommodation, building and window cleaning services · Building services · Cleaning services · Grounds maintenance services · Hedge trimming · Tree pruning and hedge trimming
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£6,800,000 together) · same evaluation weights on every lotLot #1Cleaning ServicesRenewalPublished value£3,000,000
- Routine cleaning and some window cleaning services to internal and external communal areas of schemes including schemes housing elderly customers, supported housing and those in need of extra support.
- Reactive cleaning services to internal and external communal areas of schemes
- Other site-based tasks which may be carried out on a routine or reactive basis
- The removal of litter, fly tipping and bulk refuse.
Lot #2Grounds Maintenance ServicesRenewalPublished value£3,800,000
-Grass Cutting and Maintenance
-Edging
-Grass Reseeding / Turfing
-Supply of Planting Material, mainly shrubs and roses
-Shrub Maintenance
-Rose Maintenance
-Hedge Maintenance
-Litter Collection, Sweeping and Clearance of Debris
-Application of pesticides, as required and in accordance with the appropriate legislation
-Trees – the lifting of trees to facilitate ease of maintenance when undertaking horticultural operations and emergency works as defined within the specification, reactive tree works
-Grounds maintenance tasks associated with the maintenance of children’s play areas
-Inspection, cleaning, application of preservative and occasional replacement of landscape furniture including bench seats, litter bins, notice boards and signs
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical submission: 40%
- Interview: 20%
- price: 40%
Published award criteria (3)
- Technical submission: 40
- Interview: 20
- Price: 40
- Suitability
As stated in the procurement documents.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Nov 2022, 08:54 GMT
- Last source update
- 18 Nov 2022, 08:54 GMT
- FTS notice number
2022/S 000-032703- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-038646Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the procurement documents.
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=228008. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:228008)
How it was run
Official notice- Submission deadline
- 6 Jan 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
Timeline
18 Nov 2022 → 21 Feb 2023 · 3 dates- Notice published18 Nov 2022, 08:54 GMT
- Submission deadline6 Jan 2023, 12:00 GMT
- Invitations to tender expected21 Feb 2023
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Cabinet OfficeReview contact point
- High Court of England and WalesMediation bodyReview body
Process and specification contact points (1)
- Faithorn Farrell Timms LLPProcess contact point
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria