Official UK procurement notice
Heating, Ventilation and Air Conditioning Systems (HVAC) PPM, Remedial Repair and Install Works
Authority: Capital City College (Education)·On behalf of: AGM Procurement
What is being bought2 lots · detail below
Published requirement descriptionProvision of Planned Preventative Maintenance (PPMs) at all CCC sites / buildings for Heating, Ventilation and Air Conditioning assets. Additional services included within the contract include asset surveys to be completed within 3 months of the start of the contact, call outs, remedial repairs and installation works
- The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.
- How the procedure runs: Tender with shortlist to Interviews as detailed within the Guidance documents
CPV: Commissioning of heating installations · Condenser air-cooling systems · Cooling and ventilation equipment · Electrical installation work of heating and other electrical building-equipment · Gas appliance maintenance services · Heating engineering services for buildings · Heating works · Heating, ventilation and air-conditioning installation work · Heating-plant repair and maintenance work · Heating-system design services · Installation work of cooling equipment · Repair and maintenance of plant · +11 more
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,500,000 together) · same conditions of participation on every lotLot #1Lot 1Heating and VentilationAwardedRenewalPublished value£1,750,000
The source published no individual description for this lot.
- Economic & financial standing
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
- Technical & professional ability
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
Lot #2Air ConditioningRenewalPublished value£1,750,000
Please see tender documents for Lot 2 description and full scope of works
- Economic & financial standing
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
- Technical & professional ability
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
- Technical & professional ability
Please see tender pack for full details available for download from www.in-tendhost.co.uk/educationportal/aspx… ↗.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Nov 2030
- First published
- 21 Nov 2025, 16:35 GMT
- Last source update
- 30 Sept 2026, 14:39 BST
- Award evaluation window
- Submission end – 9 Feb 2026
- Authority reference
HVAC_1125- FTS notice number
2025/S 000-076189- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e6a9Find a Tender- Contract terms summary
30 days for undisputed invoices
- How it runs
Tender with shortlist to Interviews as detailed within the Guidance documents
- Risks
Changes to requirements brought about by site and or equipment changes during the course of the contract as a result of sustainability or other College strategy
How it was run
Official notice- Submission deadline
- 17 Dec 2025, 12:00 GMT
- Clarification deadline
- 28 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
www.in-tendhost.co.uk/educationportal/aspx… ↗
Please see the tender guidance for specific instructions on uploading documents and CDP share codes rrequired
Timeline
21 Nov 2025 → 30 Sept 2026 · 8 dates- Tender notice published329 days ago21 Nov 2025, 16:35 GMT
- Clarification questions by323 days ago28 Nov 2025, 12:00 GMT
- Submission deadline304 days ago17 Dec 2025, 12:00 GMT
- Award decision expected by249 days ago9 Feb 2026, 23:59 GMT
- Contract starts230 days ago1 Mar 2026
- Assessment summaries sent211 days ago20 Mar 2026
- Standstill ends199 days ago31 Mar 2026, 23:59 BST
- Latest notice published17 days ago30 Sept 2026, 14:39 BST
Notice history
6 events · 3 releases on Find a Tender · since 21 Nov 2025- Tender notice published21 Nov 2025, 16:35 GMTUK4
- Contract award notice published20 Mar 2026, 15:49 GMTUK6
- Status changed to complete20 Mar 2026, 15:49 GMT
- Contract signature expected7 Apr 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 14:39 BSTUK7
- Procurement method changed30 Sept 2026, 14:39 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Lot 1Heating and Ventilation1 award | |||
| BTU (INSTALLATION & MAINTENANCE) LIMITEDSME13 Apr 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: 2 years in annual increments subject to performance and agreement of rates. · Options: Contract includes provision for PPM's, call outs, remedial repairs and installation works. Additional works as may be required brought about by changes to the wider CCC estate and asset list and new installation as may be required. | £4,200,000 inc. VAT | 20 Mar 2026 | Awarded |
Contracts
Heating, Ventilation and Air Conditioning Systems (HVAC) PPM, Remedial Repair and Installation Works · BTU (INSTALLATION & MAINTENANCE) LIMITEDSME
- Signed
- 30 Jul 2026
- Value
- £4,200,000 inc. VAT
- Period
- 1 Aug 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- 2 years in annual increments subject to performance and agreement of rates.
- Options
- Contract includes provision for PPM's, call outs, remedial repairs and installation works. Additional works as may be required brought about by changes to the wider CCC estate and asset list and new installation as may be required.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot 1Heating and Ventilation | 16final-stage tenders | 15 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- AGM ProcurementProcess contact pointProcuring entityManaging the tender process
Bidders & participating suppliers
1 commercial party on the notice- BTU (Installation and Maintenance) LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents are available for free of charge download from the site above, any difficulty accessing the site should be raised to AGM Procurement in the first instance.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender