Find a TenderAwarded

Published 27 Oct 2023, 15:39 BST

Official UK procurement notice

Heating and Building Management System Maintenance

Authority: South Wales Fire and Rescue Service (Police & fire)

ServicesOpen procedureSME suitable

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44)Construction & Civil Engineering (45)

+3 more

Software Packages & ERP (48)Repair & Maintenance (50)IT Services & Software (72)

Delivery: Wales (UKL)

Published estimate£1,000,000exc. VAT30% below published estimate

Submissions closed 29 Nov 2023awarded 25 Apr 2024

Awarded to SOLVIT (WALES) LTD

What is being bought

Published requirement description

South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide inspection, maintenance, repair, renewal and troubleshooting on the following systems/equipment (across the SWFRS estate: -

Gas fired systems (Boilers and Burners)

Water Heaters

Gas Fired Catering Equipment

Miscellaneous Gas Equipment

Air Source Heat Pumps

Building Management System

The services shall be provided under the NEC 3 Term Service Contract April 2013.

The term of the contract will be 3 years with an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.

Recurrence: Potential to re-tender Oct 2026, Oct 2027 or Oct 2028 dependent on if extensions are taken.

CPV: Central-heating radiators and boilers and parts · Facilities management services involving computer operation · Facilities management software package · Gas appliance maintenance services · Heating equipment · Heating-plant repair and maintenance work · Miscellaneous repair and maintenance services · Repair and maintenance of plant · Repair and maintenance services · Repair and maintenance services of boilers · Repair and maintenance services of central heating · Software package and information systems · +2 more

The lotProcurement structure

single lot · no lot value published

Lot #1AwardedRenewal

Delivery: Wales

Extensions: The Service shall require the successful Contractor to provide fixed price quotations for repair works to existing equipment, the replacement of existing equipment and the supply, installation and commissioning of new equipment as and when required. · There will be an option to extend, at the sole discretion of SWFRS, for up to an additional 2 years.Variant bids: not allowed

39715000 Water heaters and heating for buildings; plumbing equipment 39715200 Heating equipment 44620000 Central-heating radiators and boilers and parts 45259000 Repair and maintenance of plant 45259300 Heating-plant repair and maintenance work 48000000 Software package and information systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 32.5%Price: 60%Social value: 2.5%Environmental: 5%

Published sub-criteria (20)

Resources: 12.5%
Response to Call Outs: 10%
Remedial Works and Communication: 10%
Heating Maintenance Annual Maintenane: 14%
Gas Appliances - Annual Maintenance: 1%
Building Management System - Annual Maintenance: 7.5%
Emergency Call Outs - Gas Appliance and Heating Maintenance - Normal Working Hours: 10%
Emergency Call Outs - Gas Appliance and Heating Maintenance - Out of Normal Working Hours: 5%
Labour Rate - Gas Appliance and Heating Maintenance - Normal Working Hours: 5%
Labour Rate - Gas Appliance and Heating Maintenance - Outside Normal Working Hours: 5%
Emergency Call Out - BAMS - Normal Working Hours: 5%
Emergency Call Out - BAMS - Out of Normal Working Hours: 2%
Labour Rate - BAMS - Normal Working Hours: 2%
Labour Rate - BAMS - Outside of Normal Working Hours: 2%
Labour Rate - BAMS - Graphics only: 1.5%
Social Value: 2.5%
Sustainability - Packaging: 1.25%
Sustainability - Operational Emissions: 1.25%
Sustainability - Supply Chain: 1.25%
Sustainability - Waste: 1.25%

Published award criteria (20)

Resources: 12.5
Response to Call Outs: 10
Remedial Works and Communication: 10
Sustainability - Packaging: 1.25
Sustainability - Operational Emissions: 1.25
Sustainability - Supply Chain: 1.25
Sustainability - Waste: 1.25
Social Value: 2.5
Heating Maintenance Annual Maintenane: 14
Gas Appliances - Annual Maintenance: 1
Building Management System - Annual Maintenance: 7.5
Emergency Call Outs - Gas Appliance and Heating Maintenance - Normal Working Hours: 10
Emergency Call Outs - Gas Appliance and Heating Maintenance - Out of Normal Working Hours: 5
Labour Rate - Gas Appliance and Heating Maintenance - Normal Working Hours: 5
Labour Rate - Gas Appliance and Heating Maintenance - Outside Normal Working Hours: 5
Emergency Call Out - BAMS - Normal Working Hours: 5
Emergency Call Out - BAMS - Out of Normal Working Hours: 2
Labour Rate - BAMS - Normal Working Hours: 2
Labour Rate - BAMS - Outside of Normal Working Hours: 2
Labour Rate - BAMS - Graphics only: 1.5

Conditions of participation1

Suitability
All engineers/subcontractors must be suitably qualified to work on equipment/systems listed within ITT Part 1, Section 3 and Appendix B Pricing Schedule and Site Details.
The successful Contractor or subcontractors must be Trend accredited installers.

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Potential to re-tender Oct 2026, Oct 2027 or Oct 2028 dependent on if extensions are taken.
First published: 27 Oct 2023, 15:39 BST
Last source update: 13 May 2024, 12:51 BST
Award evaluation window: 29 Nov 2023 – …
FTS notice number: 2024/S 000-015138
Classification (CPV): Central-heating radiators and boilers and partsFacilities management services involving computer operationFacilities management software packageGas appliance maintenance servicesHeating equipmentHeating-plant repair and maintenance workMiscellaneous repair and maintenance servicesRepair and maintenance of plantRepair and maintenance servicesRepair and maintenance services of boilers
+4 more
Repair and maintenance services of central heatingSoftware package and information systems
Delivery area: Wales (UKL)
Official registry OCID: ocds-h6vhtk-040fd6 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:141410)

How it was run

Official notice

Run through: portal not identified

Language: EN, CY

Tender documents are also served through a separate tool: https://www.sell2wales.gov.wales ↗

Submission deadline: 29 Nov 2023, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en, cy
Bid validity: 90 days from the deadline
Bids opened: 29 Nov 2023, 12:00 GMT

Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.uk ↗

Timeline

29 Nov 2023 → 13 May 2024 · 3 dates

Submission deadline
29 Nov 2023, 12:00 GMT
Bids opened
29 Nov 2023, 12:00 GMT
Notice published
13 May 2024, 12:51 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
13 May 2024, 12:51 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £700,0001 contract exc. VAT

Bids received 98 from SMEs

Contracts signed 1latest 25 Apr 2024

Awarded to	Value	Date	Status
SOLVIT (WALES) LTDSMESubcontracting: BMS Maintenance to be sub-contracted	£700,000 †	—	Awarded

Contracts

Contract 015138-2024-1 · SOLVIT (WALES) LTDSME
Signed
25 Apr 2024
Value
£700,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9bids · 9 electronic · 9 from abroad	8	—	—

Contracting authority & participating public bodies

South Wales Fire and Rescue Service

Contracting authorityPolice & fireBody governed by public lawGeneral public services South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant, Llantrisant, Wales, CF72 8LXContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High CourtReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

SOLVIT WALES LTDAwarded supplier 43a Redlaver Street, Grangetown, Cardiff, Wales, CF117LZContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria