Official UK procurement notice
HDC1463 COLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL
Authority: Harborough District Council (Local council)·On behalf of: Rutland County Council
What is being bought
Published requirement descriptionHarborough District Council ("the Council" or "the Authority") invited tenders for a single Supplier to be contracted for all recyclables and waste collection services, street cleansing services, and grounds maintenance services, across Harborough District. The contract must start on 1st April 2027; it is therefore envisaged this contract shall be awarded and mobilisation will start in October 2026.
The competitive flexible process was made up of four stages including:
Stage One - PSQ
Stage Two - Invitation to Submit Initial Tender (ISIT)
Stage Three - Post ISIT Dialogue and Negotiations
Stage Four - Invitation to Submit Final Tender (ISFT)
All stages are now complete.
- Not divided into lots: Harborough District Council conducted extensive market engagement in March 2025, in which suppliers provided feedback on the proposed tendering model. Suppliers advised the opportunity would be most attractive as a single lot rather than dividing services into their specialisms. The Council considered the feedback provided and in the interest of attracting as much competition as possible for this tender, it was decided a single lot would be used.
- How the procedure runs: A Competitive Flexible Tender is defined as a procurement where any Supplier who feels they meet the requirements in the specification can submit a bid to the first stage of the process. It is a multistage process which will include prequalification requirements, quality testing, and negotiation stages. • This tender process will be formed of 4 stages: 1. Stage One - Supplier Suitability • FOR THIS STAGE SUPPLIERS WILL BE REQUIRED TO SUBMIT DOCUMENT 2A - STAGE ONE PSQ RESPONSE ONLY. 2. Stage Two - ISIT (Invitation to Submit Initial Tender) a. Initial Dialogue and Negotiations b. Quality Assessment of ISIT c. Initial Commercial Assessment - including Price and Social Value 3. Stage Three - Post ISIT Dialogue and Negotiations 4. Stage Four - ISFT (Invitation to Submit Final Tender) a. Quality Assessment of ISFT b. Commercial Assessment - including Price and Social Value
CPV: Sewage, refuse, cleaning and environmental services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£70,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Stages Two and Four - Social Value: 5
Published award criteria (4)
- Stage One - PSQ: Pass / Fail Selection Questionnaire Scored Provider Selection Questionnaire
- Stages Two and Four Quality: Quality - 60%
- Stages Two and Four Price: Price - 35%
- Stages Two and Four - Social Value: 5%
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Jul 2025, 18:26 BST
- Last source update
- 4 Sept 2026, 13:48 BST
- Award evaluation window
- Submission end – 1 Oct 2026
- Authority reference
DN793051- FTS notice number
2025/S 000-062335- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05687aFind a Tender
- How it runs
A Competitive Flexible Tender is defined as a procurement where any Supplier who feels they meet the requirements in the specification can submit a bid to the first stage of the process.
It is a multistage process which will include prequalification requirements, quality testing, and negotiation stages.
- This tender process will be formed of 4 stages:
- Stage One - Supplier Suitability
- FOR THIS STAGE SUPPLIERS WILL BE REQUIRED TO SUBMIT DOCUMENT 2A - STAGE ONE PSQ RESPONSE ONLY.
- Stage Two - ISIT (Invitation to Submit Initial Tender)
a. Initial Dialogue and Negotiations
b. Quality Assessment of ISIT
c. Initial Commercial Assessment - including Price and Social Value
- Stage Three - Post ISIT Dialogue and Negotiations
- Stage Four - ISFT (Invitation to Submit Final Tender)
a. Quality Assessment of ISFT
b. Commercial Assessment - including Price and Social Value
How it was run
Official notice- Submission deadline
- 31 Oct 2025, 12:00 GMT
- Clarification deadline
- 24 Oct 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
29 Jul 2025 → 1 Apr 2027 · 10 dates- Planning notice published29 Jul 2025, 18:26 BST
- Next notice expected391 days ago29 Sept 2025, 23:59 BST
- Tender notice published387 days ago3 Oct 2025, 18:13 BST
- Clarification questions by366 days ago24 Oct 2025, 12:00 BST
- Submission deadline359 days ago31 Oct 2025, 12:00 GMT
- Assessment summaries sent52 days ago4 Sept 2026, 00:00 BST
- Latest notice published51 days ago4 Sept 2026, 13:48 BST
- Standstill ends39 days ago16 Sept 2026, 23:59 BST
- Award decision expected by24 days ago1 Oct 2026, 23:59 BST
- Today25 Oct 2026
- Contract startsin 157 days1 Apr 2027, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 29 Jul 2025- Planned procurement notice published29 Jul 2025, 18:26 BSTUK3
- Tender notice published3 Oct 2025, 18:13 BSTUK4
- Published value updated to £70,000,0003 Oct 2025, 18:13 BSTwas £80,000,000
- Status changed to active3 Oct 2025, 18:13 BST
- Deadline moved to 31 Oct 2025, 12:00 GMT3 Oct 2025, 18:13 BST-104 days · was 12 Feb 2026, 12:00 GMT
- Contract award notice published4 Sept 2026, 13:48 BSTUK6
- Status changed to complete4 Sept 2026, 13:48 BST
- Contract signature expected1 Nov 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FCC Environment (UK) LimitedCOLLECTIONS, CLEANSING AND GROUNDS MAINTENANCE SERVICES CONTRACT (ENVIRONMENTAL SERVICES CONTRACT) HARBOROUGH DISTRICT COUNCIL1 Apr 2027 – 31 Mar 2034 · up to 1 Apr 2041Extensions: Subject to KPI performance by supplier. | £50,464,999 | 1 Sept 2026standstill to 16 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonFCC ENVIRONMENT (UK) LIMITED · Yorkshire and the Humber
- did not winSUEZ RECYCLING AND RECOVERY UK LTD · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- Rutland County CouncilBeneficiary authority
- Welland ProcurementProcess contact pointProcuring entityBuyer
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- FCC ENVIRONMENT (UK) LIMITEDAwarded supplier
- SUEZ RECYCLING AND RECOVERY UK LTDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications ProContract portal link: https://procontract.due-north.com/Advert?advertId=34b7cc62-79a0-f011-813a-005056b64545&p=527b4bbd-5c58-e511-80ef-000c29c9ba21
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender