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Published 18 Jul 2023, 11:54 BST

Official UK procurement notice

HCC 07/23 – Framework For The Supply Of Paint, Brushes, Crayons, Chalk, Pastels, Easels and Paint Accessories

Official notice

Authority: Hertfordshire County Council (Local council)

Framework agreement5 lotsGoodsOpen procedureSME suitable
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Construction Materials & Prefab (44) Delivery: East of England (UKH23)South East (UKJ36)
Framework ceiling (notional)£1,680,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 17 Aug 2023awarded 10 Oct 2023
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Hertfordshire County Council (the ‘Council’) went out to procurement leading the process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories ("Goods") for which suitably qualified Contractor(s) to supply the Goods and any related goods were sought. The Framework will benefit both the Council and also Hampshire County Council based at The Castle, Winchester, SO23 8UJ. The estimated total value was split as follows:Hampshire County Council £720,000Hertfordshire County Council £960,000

CPV: Art supplies · Artists' brushes · Artists' paints · Chalks · Crayons · Painters' brushes · Pastels

How this framework works

From the published notice
Bids received
9 bids received · 11 suppliers appointed

Lots and requirements (5)Procurement structure

5 lots · all with a published value · evaluation weights differ by lot

Every one of these 5 lots carries the same published figure, £1,680,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Artists PaintsCancelled East of Englandceiling above

Hertfordshire County Council (the ‘Council’) went out to procurement leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").The Framework is awarded on a Line-by-Line basis, on every item listed on HCC2314569 – Pricing Schedule. The estimated annual value across all Lots will be approximately £420,000.00. The Framework is awarded for a term of four (4)years, with no option to extend. Additional information: The value stated at II.1.7 is the estimated value of the Framework across all five (5) Lots

Delivery: East of England
Variant bids: not allowed
37820000 Art supplies37822100 Crayons37822300 Chalks37822400 Pastels44812000 Artists' paints
Lot #2Chalk, Pastels, and CrayonsCancelled East of England, South Eastceiling above

Hertfordshire County Council (the ‘Council’) went out to procurement leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").The Framework is awarded on a Line-by-Line basis, on every item listed on HCC2314569 – Pricing Schedule. The estimated annual value across all Lots will be approximately £420,000.00. The Framework is awarded for a term of four (4)years, with no option to extend. Additional information: The value stated at II.1.7 is the estimated value of the Framework across all five (5) Lots

Delivery: East of England, South East
Variant bids: not allowed
37820000 Art supplies37822100 Crayons37822300 Chalks37822400 Pastels
Lot #3Artists BrushesCancelled East of England, South Eastceiling above

Hertfordshire County Council (the ‘Council’) went out to procurement leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").The Framework is awarded on a Line-by-Line basis, on every item listed on HCC2314569 – Pricing Schedule. The estimated annual value across all Lots will be approximately £420,000.00. The Framework is awarded for a term of four (4)years, with no option to extend. Additional information: The value stated at II.1.7 is the estimated value of the Framework across all five (5) Lots

Delivery: East of England, South East
Variant bids: not allowed
37821000 Artists' brushes39224210 Painters' brushes
Lot #4Paint AccessoriesCancelled East of England, South Eastceiling above

Hertfordshire County Council (the ‘Council’) went out to procurement leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").The Framework is awarded on a Line-by-Line basis, on every item listed on HCC2314569 – Pricing Schedule. The estimated annual value across all Lots will be approximately £420,000.00. The Framework is awarded for a term of four (4)years, with no option to extend. Additional information: The value stated at II.1.7 is the estimated value of the Framework across all five (5) Lots

Delivery: East of England, South East
Variant bids: not allowed
37820000 Art supplies37821000 Artists' brushes37822100 Crayons37822300 Chalks37822400 Pastels39224210 Painters' brushes
Lot #5Dryers and EaselsCancelled East of England, South Eastceiling above

Hertfordshire County Council (the ‘Council’) went out to procurement leading the procurement process to establish a Framework Agreement for the Supply of Paint, Brushes, Crayons, Chalk, Pastels, Easels & Paint Accessories (herein after referred to as "Goods").The Framework is awarded on a Line-by-Line basis, on every item listed on HCC2314569 – Pricing Schedule. The estimated annual value across all Lots will be approximately £420,000.00. The Framework is awarded for a term of four (4)years, with no option to extend. Additional information: The value stated at II.1.7 is the estimated value of the Framework across all five (5) Lots

Delivery: East of England, South East
Variant bids: not allowed
37820000 Art supplies

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Artists Paints20%80%
2 · Chalk, Pastels, and Crayons20%80%
3 · Artists Brushes20%80%
4 · Paint Accessories20%80%
5 · Dryers and Easels20%80%
What this means for your bid
  • Price carries 80 points on every lot: a 10% discount moves about 8 points.
  • “HCC 07/23 – Framework For The Supply Of Paint, Brushes, Crayons,…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Jul 2023, 11:54 BST
Last source update
12 Oct 2023, 16:42 BST
Award evaluation window
17 Aug 2023 – …
Authority reference
HCC2314569
FTS notice number
2023/S 000-030163
Classification (CPV)
Art suppliesArtists' brushesArtists' paintsChalksCrayonsPainters' brushesPastels
Delivery area
East of England (UKH23)South East (UKJ36)
Official registry OCID
ocds-h6vhtk-03e2e9 Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Contract/Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Contract ineffective.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
17 Aug 2023, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
17 Aug 2023, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/supplyhertfordshire/… ↗

Timeline

17 Aug 2023 → 12 Oct 2023 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    17 Aug 2023, 12:00 BST
  2. Bids opened
    17 Aug 2023, 12:00 BST
  3. Notice published
    12 Oct 2023, 16:42 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    12 Oct 2023, 16:42 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11admitted to the panel · see the list ↓
Bids received 95 from SMEs
Contracts signed 5latest 10 Oct 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £1,680,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Artists Paint

    Signed
    10 Oct 2023
    Value
    ceiling above
    Status
    active

  • Chalk Pastels & Crayons

    Signed
    10 Oct 2023
    Value
    ceiling above
    Status
    active

  • Brushes

    Signed
    10 Oct 2023
    Value
    ceiling above
    Status
    active

  • Paint Accessories

    Signed
    10 Oct 2023
    Value
    ceiling above
    Status
    active

  • Dryers & Easels

    Signed
    10 Oct 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
9bids · 9 electronic5——

Contracting authority & participating public bodies

Hertfordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Pegs Lane, HERTFORD, East of England, SG13 8DEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Chief Legal Officer, Hertfordshire County CouncilReview contact point Hertford, Hertfordshire
  • High Court, Review body London
  • Royal Courts of Justice, Mediation body LondonContact phone

Framework contractors & participating bidders

20 commercial parties on the notice
  • Artstraws LimitedFramework contractor1690507 6 And 7 Wyndham Court, Enterprise Park, Morriston, Swansea,, Wales, SA6 8RB
  • Artstraws LimitedFramework contractor1690507 6 And 7 Wyndham Court, Enterprise Park , Morriston, Swansea, Wales, SA6 8RB
  • Artstraws LimitedFramework contractor1690507 6 And 7 Wyndham Court, Enterprise Park, Morriston , Swansea, Wales, SA6 8RB
  • Bic UK LimitedFramework contractor389090 Chaplin House Widewater Place, Moorhall Road , Harefield, Middlesex, London, UB9 6NS
  • Bright Ideas Marketing LimitedFramework contractor3077300 Ibson House, Eastern Way Bury , St. Edmunds Suffolk, East of England, IP32 7AB
  • Bright Ideas Marketing LimitedFramework contractor3077300 Ibson House Eastern Way, Bury St. Edmunds, Suffolk, East of England, IP32 7AB
  • Cicada Educational EquipmentFramework contractor4327591 Sopers House, Sopers Road, Cuffley, , Hertfordshire, England, , East of England, EN6 4RY
  • Daler-Rowney LimitedFramework contractor194555 Daler Rowney House, Southern Industrial Area , Bracknell, Berkshire, South East, RG12 8SS
  • Daler-Rowney LimitedFramework contractor194555 Daler Rowney House, Southern Industrial Area, , Bracknell, Berkshire, South East, RG12 8SS
  • Daler-Rowney LimitedFramework contractor194555 Daler Rowney House, Southern Industrial Area, Bracknell, Berkshire, South East, RG12 8SS
Show 10 more suppliers
  • Daler-Rowney LimitedFramework contractor194555 Daler Rowney House, Southern Industrial Area, Bracknell, Berkshire, , South East, RG12 8SS
  • Major Brushes LimitedFramework contractor3842481 Unit C2 & C3 Capital Point Capital Business Park, Wentloog Avenue, , Cardiff, Wales, CF3 2PY
  • Major Brushes LimitedFramework contractor3842481 Unit C2 & C3 Capital Point Capital Business Park, Wentloog Avenue, Cardiff, , Wales, CF3 2PY
  • Major Brushes LimitedFramework contractor3842481 Unit C2 & C3 Capital Point Capital Business Park, Wentloog Avenue , Cardiff , Wales, CF3 2PY
  • Pentel (Stationery) LimitedFramework contractor997644 Lynton House, 7-12,Tavistock Square , London , London, WC1H 9LT
  • Profile Education LimitedFramework contractor6280226 20-24 Gibraltar Row, King Edward Industrial Estate, Liverpool , North West, L3 7HJ
  • Royal Brush Manufacturing (UK) LimitedFramework contractor4360003 Natwest Chambers, 143-146 High Street, Cradley Heath , West Midlands , West Midlands, B64 5HJ
  • Staedtler (U.K.) LimitedFramework contractor797272 31 Old Field Road, Pencoed, Bridgend, Mid Glamorgan , Wales, CF35 5LJ
  • West Design Products LimitedFramework contractor2723202 West House, Shearway Business Park, Pent Road Folkestone,, Kent, South East, CT19 4RJ
  • West Design Products LimitedFramework contractor2723202 West House, Shearway Business Park, Pent Road, Folkestone, Kent, South East, CT19 4RJ

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria